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1. Application for the following Examinations Admission Examination
Applicant seeking admission into the degree program shall take and pass the entrance examination. This examination is Administered by the academic unit concerned or by the GPO. The graduate programs of UPV operate on a trimestral graduate programs and will follow the University- approved Academic Calendar.
Comprehensive Examination
After completing all academic course requirements, students in the Plan B programs shall apply for the Comprehensive Examination. All applications must be submitted on the scheduled date indicated in the University Academic Calendar and must be endorsed by
the academic unit concerned.
Offices Graduate Program Office
Division of Professional Education Classification Highly Technical
Type of Transaction G2C – Government to Client Who may avail Student Applicants
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Test Permits Graduate Program Office (GPO)
CLIENT STEPS AGENCY ACTION FEES TO BE
PAID
PROCESSING TIME
PERSON
RESPONSIBLE
Students apply to take the Admission Test to the Graduate Program Office
1. The office prepares and submits questionnaires to the Graduate Program Office
None 1 - 3 days School Credit Evaluator
Job Hire
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Comprehensive Exam to the Graduate Program Office
2. Collects test permit from applicants
3. Conducts the Admission / Comprehensive Examinations
4. Correct test papers and submit test results to the Graduate Program Office
5. Receives official results from GPO for posting (bulletin board and online)
Within the day Within the day
5 - 10 days
Within the day
Asst. Prof. 7 Asst. Prof. 4
Comprehensive Examination Committee Administrative Officer II TOTAL None 8 days
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2. Enrollment in the Graduate Program
Students who passed in the Admission Examination are allowed to enroll in the Graduate Program offered by the Division of Professional Education.
Office Graduate Program Office
Divisionof Professional Education
Cash Office
Classification Simple
Type of Transaction G2C - Government to Client
Who may avail Students
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Admission Slip
Registration Form (Form 5)
Graduate Program Office
CLIENT STEPS AGENCY ACTION FEES TO BE
PAID
PROCESSING TIME
PERSON
RESPONSIBLE 1- Students secure their Admission Slip
and Form 5 from GPO for new students and Form 5 only for old students
2- Secure enrollment slip for list of subjects
3- Payment of tuition fees
4- Printing of Form 5 , signed by the Program Advisers and stamped Registered by GPO
1. Checks Form 5 and Admission Slips
2. Issues enrollment slip with list of subjects duly signed by the
Program Advisers.
3. Form 5 is signed by the Program Advisers
None Within the day Program Advisers Administrative Officer II, Cash Office
Program Advisers TOTAL None 1 day
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3. Other Services for Students of the Graduate Program
Students may request documents that they may need while enrolled in the Graduate Program. The office will provide assistance for their needs.
Office Graduate Program Office
Divisionof Professional Education
Cash Office
Classification Simple
Type of Transaction G2C - Government to Client
Who may avail Students
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter of Request
2. Prescribed Official Forms
Graduate Office Program
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
Submits letter of requests and prescribed form for :
1. Substitution (Change of Study Plan)
2. Waiver of Pre-Requisite 3. Leave of Absence (LOA)
4. Completion/Removal of Grades 5. Change Matriculation
6. Dropping
7. Waiver of Maximum Residency Rule (MRR)
8. Readmission
1. Receives letter of request with accomplished prescribed form 2. Endorses the request for approval 3. Forwards the request to the College
Dean/College Secretary
4. Receives action on the request 5. Releases action on the request to
the requestor.
None Within the day
1 day
Within the day
Administrative Officer II Chair, Divison of
Professional Education CAS Dean
CASCollege Secretary
TOTAL None 1 day
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4. Conduct of Public Service
TrainingsRA 9500, it is a declared policy that the University of the Philippines shall “lead as a public service university by providing various forms of community, public, and volunteer service, as well as scholarly and technical assistance to the government, the private sector , and civil society while maintaining its standards of excellence. In line with this, the university can undertake initiatives to address a public need or respond to call for the delivery of services by the public.
Office CAS-Division of Professional Education
Classification Simple
Type of Transaction G2C - Government to Citizen
Who may avail Local Government Units/Non-Government Organizations
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Request CAS-Division of Professional Education
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Requestors send letter of request to conduct public service/training.
2. Receives approval of request.
1. Receives letter of request for public service/training.
2. Checks on the availability of Trainers to conduct the training.
3. Plan topics and activities for the training.
4. Approves request to conduct public service/training.
None Within the day
1-2 days
Administrative Officer II Chair, Division of Professional Education
Trainers TOTAL None 1 to 2 days
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5. Submission of Data to CHED Annual Higher Education
Data on enrollment, faculty, and number of graduates are submitted yearly for CHED purposes.
Office CAS-Division of Professional Education
Classification Simple
Type of Transaction G2G - Government to Government
Who may avail CHED
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Prescribed Official Forms CHED
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. GPO receives Memorandum from CHED to accomplish the High Education Data
Collection Report
1. Accepts request for Data Collection from CHED 2. Gathers and encode data
needed.
3. Forwards data for approval of the Chair.
4. Accomplishes the CHED forms and submits to CAS for consolidation.
None 1 day Administrative Officer II
Chair, Division of Professional Education
Administrative Officer V of CAS
TOTAL None 1 day
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