GAZETTE - The University of the Philippines

Memorandum of Understanding between the University of the Philippines and the National Central University, Taiwan (R.O.C.). Memorandum of Understanding between the University of the Philippines and the University of Adelaide, South Australia. Memorandum of Academic Cooperation between the University of the Philippines and the National Chung Cheng University, Taiwan (R.O.C.).

Memorandum of Understanding between the University of the Philippines and Kansas State University, Manhattan, Kansas, USA. Memorandum of Understanding between the University of the Philippines and the University of Melbourne, Australia. Academic Exchange Agreement between the University of the Philippines and Kogakuin University, Japan (1st Renewal).

Memorandum of Understanding between the University of the Philippines Los Baños and the University of Malaya.

MATTERS ARISING FROM THE MINUTES … (cont’d)

Update from the National Training Center for Biosecurity … (cont’d)

Raul Destura to reformat the bill into a draft executive order, to be submitted by President Concepcion to President Rodrigo R.

MATTERS APPROVED BY THE BOARD

GENERAL GOVERNANCE

On the matter of Regent Farolan’s Facebook post
Appointment of University Officials
Appointment of University Officials (cont’d)
On the procurement issue and unused funds of the UP project on Engineering Faculty Training and Certification Program on
MATTERS APPROVED BY THE BOARD (cont’d)

On the procurement issue and unused funds of the UP project on Engineering Faculty Training and Certification Program on Engineering Faculty Training and Certification Program on Technopreneurship funded by the Commission on Higher Education (CHED). Sometime in August 2018, they were informed that the project was delayed because the end user was waiting for the renewal of the MOA with CHED which expired on December 31, 2017. Due to UP's failure to implement the project on time, the CHED had to return the balance to the national treasury, as its utilization depends on the successful implementation of the first part of the project, for which the initial funding was given.

If UP had expected delays due to procurement issues, it could have informed CHED of the situation and facilitated an extension of the MOA in advance. However, as a result of their failure to renew the MOA, CHED lost the balance, losing most of the project and even negatively affecting its budget spending record.

GENERAL GOVERNANCE (cont’d)

On the procurement issue and unused funds of the UP project … (cont’d)

Membership to the UP National Engineering Center Advisory Board

Membership to the UP National Engineering Center Advisory Board (cont’d)

ACADEMIC MATTERS

Proposal for the Establishment of the Academic Assessment and Development Unit, Office of the Chancellor, University of the Philippines Los Baños.

Proposal for the Creation of the Academic Assessment and Development Unit, Office of the Chancellor, University of the Philippines Los Baños

ACADEMIC MATTERS (cont’d)

Proposal for the Creation of the Academic Assessment … (cont’d)
Proposals in support of the UP System Research, Extension, and Professional Staff (REPS)
Proposal for the Amendment of the Criteria for the Availment of the One UP Professorial Chair and Faculty Grant Awards (2019-2021)
Proposal for the Amendment of the Criteria for the Availment … (cont’d)
Revision of Contest Rules for and Management of the Gémino H. Abad Awards for Poetry and for Literary Criticism, subject to availability of funds
Revision of Contest Rules for and Management … (cont’d)
Draft Memorandum of Agreement between the University of the Philippines and the City Government of Davao for the Davao City–University of the
Draft Memorandum of Agreement… (cont’d)
Academic Performance Incentive Award for Lecturers for Fiscal Year 2018 1 Vice President Florendo explained that the Academic Performance Incentive

Having a separate RPFC in each CU will enable greater involvement of REPS in matters relating to their employment and welfare. Considering the proof of concept mentioned by Regent Arinto, Regent Farolan supported the approval of the three (3) proposals. However, she hopes that these policies can be refined following the recommendation of the REPS Welfare Council.

The remaining CUs are not asking for additional resources, but for a separation of the existing teacher development fund and REPS. Vice President Florendo positively recommended the division of the existing development fund into a Faculty Development Fund and a REPS Development Fund. Proposal to change the criteria for use of the One UP Chair and Faculty Fellowships Professorships and Faculty Fellowships.

Board Action: The Board reaffirmed its decision to delegate to the President the authority to change the criteria of the One UP Professorial Chair and Faculty Grant Awards (1334th BOR Meeting, April 6, 2018). President Concepcion said that since it is only a small competition, the authority to determine the rules of the Gémino H. Abad Awards is transferred to the Department of English and Comparative Literature; authority to comply with the competition regulations of the Gémino H.

Valentin explained that before the MOA, the University and the Davao City Government first executed a Memorandum of Understanding (MOU) pertaining to the construction of a sports complex in UP Mindanao with the funds obtained through the initiative of the Davao City government. Meneses said that any earnings from the sports complex will be earmarked for the maintenance of the complex. President Concepcion said that the problem in this case is that there is no study yet on the projected maintenance and operating costs of the sports complex.

President Concepcion replied that some of the details would have to be agreed upon later. The proposal before the Council seeks approval for the award of the same award to lecturers for the financial year 2018.

Academic Performance Incentive Awards … (cont’d)

Academic Award to Professors Emeriti for Fiscal Year 2018

Memorandum of Agreement between the University of the Philippines through the UP Diliman College of Music and Commission on Higher Education

FISCAL MATTERS 2 (cont’d)

Amendment to Section 1.c of the Implementing Guidelines for the Expanded Service Recognition Pay (eSRP) for the administrative staff and REPS
Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations in the amount of Seventy Million Pesos (PhP70,000,000)
Reprogramming of UP Diliman’s Unexpended Obligations under the General Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)
Reprogramming of UP Los Baños’ Unexpended Obligations from Personal Services under the General Fund from prior years’ in the amount of Seventy
Reprogramming of UP Visayas’ Unexpended Balances of Prior Years from the General Fund in the Amount of Five Million Five Hundred Four Thousand
Realignment of UP Visayas’ Income from the Revolving Fund in the Amount of Three Million Seven Hundred Ninety Eight Thousand Five Hundred
Reprogramming of UP Open University’s Unexpended Obligations in the Amount of Twelve Million Fifty Four Thousand Three Hundred Seventy Nine
Renewal of the Memorandum of Agreement between the University of the Philippines Diliman and the Philippine High School for the Arts (PHSA)
Request for Temporary Waiver of Faculty Tenure Rules in favor of the following

Reprogramming of UP Los Baños' Unspent Obligations of Personal Services under the General Fund of previous years in the amount of Seventy Services under the General Fund of previous years in the amount of Seventy Million Pesos (PhP. Reprogramming of UP Visayas' Unspent Balances of previous years years from the General Fund in the amount of Five Million Five Hundred Four Thousand General Fund in the amount of Five Million Five Hundred Four Thousand Seven Hundred Ninety Seven pesos and 41/100 (PhP. Realignment of UP Visayas' Revolving Fund Income in the amount of three million seven hundred ninety eight thousand five hundred of three million seven hundred ninety eight thousand five hundred nineteen pesos and only 73/100 (PhP.

Reprogramming of the unspent obligations of UP Open University in the amount of twelve million fifty-four thousand three hundred and seventy-nine An amount of twelve million fifty-four thousand three hundred and seventy-nine pesos and 29/100 (PhP. Renewal of the Memorandum of Understanding between the University of the Philippines Diliman and the Philippine High School for the Arts (PHSA) Philippines Diliman and the Philippine High School for the Arts (PHSA) extend the secondment of Dr. 3. These appointments have gone through the standard university peer review process from the department to the college, the constituent concerned universities and the university system.

In cases where there were doubts about the process followed or the fairness of the recommendations, the letters were returned to the relevant unit for review and recommendation.

ADMINISTRATIVE MATTERS 3 (cont’d)

Appointment of Faculty: Transfer to Permanent Status UP Diliman
Appointment of Faculty: Transfer to Permanent Status (cont’d)
MATTERS CONFIRMED BY THE BOARD

Memorandum of Understanding between the University of the Philippines and the National Central University, Taiwan (R.O.C.) on academic cooperation
Memorandum on Academic Cooperation between the University of the Philippines and the National Chung Cheng University, Taiwan (R.O.C.) on
Memorandum of Understanding between the University of the Philippines and Kansas State University, Manhattan, Kansas, USA on academic cooperation
Agreement on Student Exchange Program between the University of the Philippines and the National Chung Hsing University, Taiwan on student
Memorandum of Understanding between the University of the Philippines and the University of Melbourne, Australia on academic cooperation
Memorandum of Agreement on Student Exchange between the University of the Philippines and Tsuda University, Japan (5 th renewal)
Academic Exchange Agreement between the University of the Philippines and Kogakuin University, Japan (1 st Renewal) on academic cooperation

MATTERS FOR INFORMATION OF THE BOARD

3These appointments have gone through the standard university peer review process from the department to the college, the relevant constituent universities and the university system. In cases where there was doubt about the process followed or the fairness of the recommendations, the papers were returned to the concerned unit for review and advice. GREGORIO, Professor 6 (SG 27-7), College of Agriculture and Food Science, UP Los Baños, effective 3 (SG 27-7), College of Agriculture and Food Science, UP Los Baños, effective December 3, 2018.

Memorandum of Understanding between the University of the Philippines and National Central University, Taiwan (R.O.C.) on Academic Cooperation, National Central University, Taiwan (R.O.C.) on Academic Cooperation 2. Memorandum on Academic Cooperation between the University of the Philippines and National Chung Cheng University, Taiwan (R.O.C.) on the Philippines and National Chung Cheng University, Taiwan (R.O.C.) on academic cooperation. Memorandum of Understanding between the University of the Philippines and Kansas State University, Manhattan, Kansas, USA on Academic Collaboration Kansas State University, Manhattan, Kansas, USA on Academic Collaboration 5.

Student Exchange Program Agreement between the University of the Philippines and National Chung Hsing University, Taiwan on Student Philippines and National Chung Hsing University, Taiwan on Student Exchange. Memorandum of Understanding between the University of the Philippines and the University of Melbourne, Australia on Academic Cooperation The University of Melbourne, Australia on Academic Cooperation. Memorandum of Agreement on Student Exchange between the University of the Philippines and the University of Tsuda, Japan (5th Extension) The Philippines and the University of Tsuda, Japan (5th Extension).

Academic Exchange Agreement between the University of the Philippines and Kogakuin University, Japan (1st Renewal) on Academic Cooperation Kogakuin University, Japan (1st Renewal) on Academic Cooperation. He requested that the Council be provided with a status report of all current international liaison agreements of UP, including a brief summary of what the objectives are and whether these objectives have been achieved or not. The Board TAKES NOTE of the following matters sent to all Regents by email on December 2, 2018 (Memorandum No.OSU.

CONTRACTS/AGREEMENTS

Memorandum of Agreement between the University of the Philippines, Manila and the Department of Information and Communication Technology (DICT) to provide a project for free wireless Internet access in public places. Memorandum of Understanding between the Open University of the University of the Philippines and the Municipal Government of Claver City, Surigao Del Norte to strengthen the capacity of each institution to effectively promote social development. Memorandum of Understanding between the University of the Philippines Open University and the Don Honorio Ventura State Technological University (DHVTSU) providing academic cooperation.

OTHER MATTERS

Effect of the Blacklisting Order Against PRONET on its ongoing projects in the University
Update on the letter of the All UP Workers Union regarding the 2018 grocery allowance, Collective Negotiation Agreement (CNA) Incentive, and conversion

Effect of Blacklisting Order against PRONET on its ongoing projects at University College. In one of its projects in UP Diliman, PRONET failed to fulfill its obligation on time and thus the Diliman Chancellor's Office issued a blacklist order against PRONET from participating in the tender process and disqualified it from his ongoing projects with the University. However, before the blacklisting, PRONET was awarded a contract in UP Manila, which is now ongoing.

The question now is whether the blacklisting order in UP Diliman precludes the contractor from proceeding with the awarded contract in UP Manila. Uy said the existing rule is that if a government entity blacklists a contractor, the blacklisting order shall be submitted to the Government's Public Procurement Policy Board (GPPB), which will then be circulated to all government agencies to blacklist them sheet. Board Action: APPROVED: PRONET can proceed with the UP Manila contract that was entered into before it was blacklisted.

Update on the letter from the All UP Workers Union regarding the 2018 grocery allowance, Collective Bargaining Agreement (CNA) incentive, and conversion allowance, Collective Bargaining Agreement (CNA) incentive, and conversion of non-UP contractual.

OTHER MATTERS (cont’d)

Update on the letter of the All UP Workers Union … (cont’d)

President Concepcion promised to include the matter in the investigation being conducted and asked Regent Fulvadora to discuss it with Vice Presidents Florendo and Yunque. Board Action: The Board APPROVED the appropriation of PhP 3,900 as an increase in the rice subsidy, annual incentive subsidy and grocery allowance for FY2018;. On the PhP25,000 CNA Incentive: Vice Presidents Florendo, Yunque and Uy must complete the necessary documents for submission to the DBM; and.

On the regulation of non-UP contractuals: The President will continue his initiative to regulate qualified non-UP contractuals.

BOARD OF REGENTS

UNIVERSITY OFFICIALS