Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY Iligan City
OFFICE OF THE BIDS AND AWARDS COMMITTEE SECRETARIAT 3rd Floor Main Canteen Building
Telefax No. (063) 225-4926
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
A. The MSU- Iligan Institute of Technology through its Bids and Awards Committee invites interested suppliers to apply for eligibility and to bid for the hereunder project:
Name of Project : To Supply Various IT Equipment & Supplies (3rd Quarter / Income)
Location : MSU-Iligan Institute of Technology Brief Description : Please see details below
Approved Budget : P318,509.30
Charged to : Income
Delivery Period : Fifteen (15) days upon receipt of P.O.
Quantity Unit of Issue Item Description Lot 1 – Non Paper Base
26 pc Pen, Whyteboard Refillable Black 10 pc Pen, Whyteboard Refillable Blue 15 pc Pen, Whyteboard Refillable Red 2 pc Pen, Whyteboard Black 12’s /box 2 pc Pen, Whyteboard Blue 12’s / box 2 pc Pen, Whyteboard Red 12’s / box 12 pc Pen, Refill Lacknock Black 5 doz Pencil Lead with Eraser 12pcs/doz 20 pc Pencil, Mongol No.2
3 roll Acetate, Gauge #3, 50 meter, transparent 2 pc Plastic Twine Big (1 kl)
3 pc Styrophor ½ x 4 x 8
12 box Rubber Band Big brite, thick 12 box Rubber Band Small Brite 3 pc Ruler Steel 12”
2 pair 6” blade 15cm 5 jar Dishwashing Paste 1 pc Stamp Pad #2 Carter’s
11 box Staple Wire, No.10 MAX Green 15 box Staple Wire, Standard Swingline #35 5 pc Staplewire Remover Twin Jaws Heavy Duty 1 box Corkboard 12 x 18
20 roll Tape, Masking 24mm (1”) 15 roll Tape, Masking 48mm (2”) 15 roll Tape, Packaging 2” Beige 30 roll Tape, Transparent Scotch 1”
15 roll Tape, Transparent Scotch 2”
14 box Vinyl Coated
2 tube Toner, Photo Copier, DSN 615 Gestetner 1 tube Toner, Photo Copier, Gestetner, M1502 2 set Poster Color 12, primary colors 2 set Color Pen (24 color)
3 set Oil Pastel (24 color) 4 bot Glitters (8 primary color)
ABC for Lot 1………P24,086.30
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Lot 2 – Non Paper Base
6 tube Air Freshener, Big 16oz. Spray Assorted Scent 1 pc Mosquito Spray 420grms
12 pc Air Freshener, can (Scent, orange & lemon) 26 bot Casino 70% Isoprophyl 500ml
1 pck AA Size Energizer, 2pcs/pack 8 pck AAA Size Energizer, 2pcs/pack
10 pck Rechargeable Battery AAA Size 2pcs/pack 4 pcs Rechargeable Battery 9volts size
20 pc Rechargeable Battery AA Size 2pcs/pack 100 box Colored Chalk (Dustless)
56 box White Enamel Non-toxic (Dustless)
6 box Clips, Paper Vinyl coated Jumbo GEM 50mm 100pcs/box 6 box Clips, Paper Vinyl Coated Small GEM 33mm 100pcs/box 6 box Clips Board, Jumbo
1 box Copying Film, Carbon, Legal size 6 pc Eraser, Correction Pen
6 pc Eraser, Whyteboard 15 box Fastener, Plastic KW-Trio
10 pcs. Horizontal Long Red w/cover & MSU-IIT seal 20 pcs Horizontal Long with Cover Green
5 btl. Glue 130 grams 1 btl. Paste, Rubber Cement 15 btl. Ink, Whyteboard Pen Black 10 btl Ink, Whyteboard Pen Blue 5 btl. Ink, Whyteboard Pen Red
20 btl. Whyteboard Marker Refill Ink Black 10 pc Ball Point Blue
10 pc Ball Point Black
1 box Ball Point Black 50’s/box 1 pc Ball Point Blue
1 box Ball Point Red 50’s / box
5 pc Pen, Marking Broad Blue Refillable 1 pc Pen, Sign Black 12’s /box
ABC for Lot 2………P28,108.00 Lot 3 – IT Supplies
1 spool CD-R, without case 50pcs/pck 15 pcs. CD-R, Writable with Individual Case 15 pcs DVD-Rewritable w/individual case 1 spool Mini DVD-R 50’s/spool
15 pcs Mini-DVD-Rewritable w/individual case
5 pcs CD Cleaner
12 bx HP Deskjet Ink #21 (Black) Cartridge 5 bx HP #22 (Colored) Cartridge
30 pcs HP Deskjet Ink Cartridge #17 Tri-color
15 pcs HP Deskjet Ink Cartridge #27 (Black) Twin Pack 5 pcs HP C8728A #28 (Colored)
5 pcs HP Laserjet 1100A C4092A 3 pc HP Laserjet 1010 Cartridge 12A 5 pcs HP Deskjet Ink Cartridge #15 (Black) 4 pcs USB Flash Disk 4G
2 pc Memory Card Reader
1 unit Toner for HP Laserjet M1120 MFP Printer 4 pc Computer Optical Mouse, A4 Tach 12 pc USB Flash Disk, 2G
ABC for Lot 3………P130,475.00 Lot 4
1 unit Metrologic ID Scanner MS7120 Orbit ( for ICTC-CFSS) 2 unit Notebook ASUS Eee PC 900 20GB (for SCS)
1 unit DLP Multi-Media Projector 2500 Lumens (for SCS)
ABC for Lot 4……….P130,000.00
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Lot 5
2 unit ATX Power Supply 6 unit Keyboard, PS 2
4 unit Mouse
2 unit USB Mouse, Clicker 1 unit Memory, 512
ABC for Lot 5……….P5,840.00 Grand Total…………..P318,509.30
B. The following eligibility requirements in three (3) copies, duly certified, must be dropped with your bid proposals in the drop box at the BAC Secretariat Office:
1. Letter of Intent with the information of the authorized contact person and his/her position;
2. Mayor’s Permit for Y-2009;
3. BIR Registration with Current Tax Clearance Certificate and Tax Payers Identification;
4. Current DTI business name registration and/or SEC registration Certificate;
5. Bidding statement that he/she is not blacklisted or barred from bidding by the government or its agencies;
6. Bidders letter authorizing the BAC or its duly authorized representative to verify any or all of the documents submitted for the eligibility check;
7. Bid Security equivalent to 1% of then Approved Budget Cost (ABC) or P3,185.00 in the form of check/cash and bidder’s fee (non-refundable) equivalent to .002 of then approved ABC in the form of cash, or in the amount of P637.00;
8. Articles of Incorporation, Partnership or Corporation, whichever is applicable, including amendments thereof, if any;
9. Sworn affidavit of the bidder that he/she is not related to the head of the procuring entity, members of the BAC, TWG and Secretariat and members of the PMO, and the designers of the project, by consanguinity or affinity up to the third civil degree;
10. Valid venture agreement in case of a joint venture;
11. Certification under oath that each of the documents submitted in satisfaction of the eligibility requirements is an authentic and original copy, or a true and faithful reproduction of the original, complete, and that all statements and information provided therein are true and correct;
12. Certification of Relevant Experience of undertaking of similar projects for the last two years;
13. Certificate of Accreditation issued by the Board of Accountancy (BOA) on the designated CPA as company accountant; and
14. Certificate of Registration and Accreditation of the agency issued by the Philippine Government Electronic Procurement System (Phil-GEPS).
C. Bid Related Schedules:
Issuance of bid documents legal/basic July 27-August 24,2009 and submission of bidder’s fee (non-
refundable) in the amount of P637.00
Pre-bid conference August 4, 2009 /10:00 A.M.
Legal Office
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Submission of bid documents August 25, 2009 / 9:30 A.M.
(eligibility, technical and financial), including the payment of Bid Security (refundable), In the amount of P3,185.00, in any of the following forms: 1% for cash, certified check, cashier’s check, bank draft or irrevocable letter of credit; 1 ½% for bank guarantee; and 2 ½% for surety bond.
Opening of bid documents August 25, 2009 / 10:00 A.M.
Legal Office Post qualification
Notice of Award
D. The MSU-IIT reserves the right to review the qualifications of a selected bidder, subject to technical and production criteria, reject any or all bids, waive any formality or defect therein and accept the offer considered most advantageous to MSU-IIT.
E. For further clarifications, please inquire from Atty. Edgar Allan A. Donasco, Office of the BAC Secretariat, Telefax No. (063) 225-4926, anytime during office hours, or at our e-mail address: [email protected].
DIR. MELVIN S. ROSCOM BAC Chairman
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