Philippine Bidding Documents

The Bataan Peninsula State University, through the General Appropriations Act of 2020 (GAA 2020) intends to apply only the sum of six million pesos (Php is the Approved Budget for the Contract (ABC)) for payments under the contract for PR No. Bataan State University i Peninsula now invites bids for the supply, delivery and installation of laboratory equipment and facilities for the rehabilitation of the old engineering building at the BPSU Abucay campus.Delivery of the goods is required ninety (90) calendar days after receipt of the Notice to Proceed (NTP).

Interested bidders may obtain additional information from the Bataan Peninsula State University and inspect the tender documents at the address below between 10:00 a.m. and 3:00 p.m. Bataan Peninsula State University assumes no responsibility to compensate or indemnify the supplier/contractor for any costs incurred in the preparation of the quotation.

G ENERAL

Scope of Bid
Source of Funds
Corrupt, Fraudulent, Collusive, and Coercive Practices
Conflict of Interest
Eligible Bidders
Bidder’s Responsibilities
Origin of Goods
Subcontracts

A relationship of the nature described above or failure to comply with this clause will result in the automatic disqualification of an entrant. Public companies or corporations (GOCCs) may only be eligible to participate if they can demonstrate that they are (a) legally and financially autonomous, (b) operate under commercial law, and (c) are not affiliated agencies of the contracting authority. Failure to comply with any of the above responsibilities is at the risk of the relevant Bidder.

Unless otherwise specified in the BDS, the provider may subcontract parts of the goods to the extent that can be approved by the client and specified in the BDS. In the event that the customer determines that the subcontractor is ineligible, the delivery of such part of the goods to subcontractors will be prevented.

C ONTENTS OF B IDDING D OCUMENTS

Pre-Bid Conference

However, the subcontracting of any part does not release the tenderer from any liability or obligation that may arise from the contract for this project. Subcontractors must submit the documentation requirements under ITB Clause 12 and meet the eligibility criteria specified in the BDS. The Bidder can identify the subcontractor to whom part of the Goods will be subcontracted at any stage of the bidding process or during the performance of the contract.

If the Bidder elects to disclose the name of the subcontractor during bid submission, the Bidder shall include the required documents as part of the technical component of its bid.

Clarification and Amendment of Bidding Documents

Prospective bidders may request clarification and/or interpretation of any part of the Offer Documents. Such request must be made in writing to the contracting authority at the address specified in the BDS at least ten (10) calendar days before the deadline for submission and receipt of tenders. Additional/bidding bulletins may also be issued at the initiative of the contracting authority to clarify or amend any provision of the bidding documents no later than seven (7) calendar days before the deadline for submission and receipt of bids.

Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in PhilGEPS and the concerned procuring entity's website, if available, and in any conspicuous place on the concerned procuring entity's premises. However, Bidders who have submitted bids prior to the issuance of the Supplementary/Bid Bulletin shall be informed and allowed to amend or withdraw their bids in accordance with ITB Clause 23.

P REPARATION OF B IDS

Language of Bid
Documents Comprising the Bid: Eligibility and Technical Components
Documents Comprising the Bid: Financial Component
Alternative Bids
Bid Prices
Bid Currencies
Bid Validity
Bid Security
Format and Signing of Bids
Sealing and Marking of Bids

Declaration of the Bidder's SLCC comparable to the contract to be bid for, in accordance with ITB Clause 5.4, within the relevant period as provided in the BDS. Unless otherwise stated in the BDS, the financial component of the offer includes the following:. The Bidder shall enter rates and prices for all items of the Goods described in the Price Schedule.

Unless otherwise stated in the BDS, the price of the goods shall be stated DDP with destination in the Philippines as specified in the BDS. Unless otherwise specified in the BDS, payment of the Contract Price shall be made in Philippine pesos.

S UBMISSION AND O PENING OF B IDS

Deadline for Submission of Bids
Late Bids
Modification and Withdrawal of Bids
Opening and Preliminary Examination of Bids

The letter of withdrawal must be executed by the duly authorized representative of the bidder identified in the Omnibus Declaration, a copy of which must be attached to the letter. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiry of the bid validity period specified by the Bidder on the Financial Bid Form. Postponement shall be published on the PhilGEPS website and the website of the concerned procuring entity.

The summary of bids and minutes of bid opening are available to the public upon written request and payment of a specified fee to reimburse the cost of materials. The notice will be issued within seven (7) calendar days from the date of bid opening.

E VALUATION AND C OMPARISON OF B IDS

Process to be Confidential
Clarification of Bids
Domestic Preference
Detailed Evaluation and Comparison of Bids
Post-Qualification

The Procuring Entity must prepare the minutes of the proceedings of the bid opening which shall include at least: (a) names of Bidders, their bid price (per lot, if applicable, and/or including rebate, if any), bid security, findings of preliminary investigation, and whether there is a withdrawal or amendment; and (b) attendance sheet. The ranking of the total bid prices as calculated from lowest to highest. When applicable, the BAK will conduct a post-qualification of the Bidder with the next Lowest Calculated Bid.

A request for reconsideration may be submitted by the bidder to the HoPE pursuant to Section 37.1.3 of the IRR of RA 9184. If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.

A WARD OF C ONTRACT

Contract Award

Based on the following reasons, the Procuring Entity reserves the right to reject all bids, to declare a bid failure at any time before awarding the contract, or not to award the contract, without thereby incurring any liability, and not to award any guarantee. that a contract will be concluded as a result of the tender: For any justifiable and reasonable reason where the award of the contract will not benefit GOP as follows: Before the expiration of the bid validity period, the Procuring Entity shall notify the successful bidder in writing that its bid has been accepted, through a Notice of Award duly received by the Bidder or his representative in person or sent by registered or electronic mail. the receipt of which must be confirmed in writing within two (2) days by the Bidder to the LCRB and delivered personally or sent by registered mail or electronically to the Procuring Entity.

Notwithstanding the issuance of a contract award notice, the following contract award conditions apply: In the case of a contract from a Philippine Foreign Office or Post Office, the PhilGEPS registration number of the winning foreign bidder;.

Signing of the Contract

Subject to clause 29 of the ITB, the Bidder or its duly authorized representative shall award the contract to the Bidder whose bid is determined to be the LCRB. At the time of contract award, the Procuring Entity shall not increase or decrease the quantity of goods originally specified in Section VI.

Performance Security

For tenders submitted by the LGUs, Bank Draft/. Guarantee or irrevocable letter of credit may be issued by other banks certified by the BSP as authorized to issue such financial instrument. Failure of the selected bidder to comply with the above requirements shall constitute sufficient grounds for cancellation of the award and forfeiture of the bid security, in which case the contracting authority shall be given a new deadline to begin and complete the requalification of the next lowest calculated bid. The procedure shall be repeated until the LCRB is identified and selected for contract award recommendation.

Notice to Proceed

Protest Mechanism

16.1(b) Bid prices for goods delivered outside the Philippines shall be quoted in Philippine pesos. This contract shall be construed in accordance with the laws of the Republic of the Philippines. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligations under this Contract as described in GCC Clause 17.

The remaining twenty percent (20%) of the contract price will be paid to the supplier within sixty (60) days after the date of submission of the acceptance and inspection certificate of the relevant delivery issued by the authorized representative of the client. The performance bond remains valid until the client issues a certificate of final acceptance. The customer can release the security for performance and return it to the supplier after issuing a certificate of final acceptance under the following conditions:

The contracting authority shall inform the supplier in good time in writing of the identity of any representatives engaged for these purposes. Delivery of the Goods and/or performance of Services shall be carried out by the Supplier in accordance with the timetable prescribed by the Contracting Authority in Chapter VI. Arbitration may be initiated before or after delivery of the Goods under this Contract.

Supplier's liability under this Agreement shall be governed by the laws of the Republic of the Philippines, subject to any additional provisions set forth in the SCC. Customer will terminate this Agreement for default if any of the following conditions are met: Before recovery can be made, Supplier must establish under oath a loss satisfactory to Customer before recovery can be made.

All decisions recommended by KTRT will be subject to the approval of Hope; and. h). Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination. Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI.

The goods remain at the supplier's risk and ownership until their final acceptance by the customer.