However, if necessary, they must be adapted to the circumstances of the individual public procurement project. Specific details such as “client name” and “address for submission of tender” must be provided in the Instructions to Tenderers, the Tender Information Form and the Special Conditions of Contract. Bidder - Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in accordance with the requirements of the tender documents.
Invitation to Bid
Bids will be opened in the presence of the bidders' representatives who choose to participate in the activity. Requiring the bidders to submit their bids using a two-factor security procedure consisting of a file format compression and password protection and to reveal only the password to access their respective bid submissions during the actual bid opening. To download bid documents: wvsu.edu.ph For online submission of bids: pototan.bac@wvsu.edu.ph.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The Bidders will meet the eligibility criteria under Section 23.4.1 of the 2016 IRR or RA No. If the Bidder claims domestic Bidder or Domestic Entity preference, a certification issued by DTI will be provided by the Bidder in accordance with Section 43.1 .3 of the 2016 Revised IRR of RA no. Any bid that exceeds the ABC stated in paragraph 1 of the ITB will not be accepted.
The price of the Goods quoted EXW (ex-works, ex-factory, ex-warehouse, ex-showroom or ready-made, as applicable); The Contracting Authority may request additional paper copies and/or electronic copies of the Tender. The preliminary examination of bids is governed by Section 30 of the 2016 Revised IRR of RA No.
The Procuring Entity will approve the priority limit for the comparison of bids in accordance with Section 43.1.2 of the 2016 Revised IRR No. RA. The BAC will consider the conditions in the evaluation of bids pursuant to Section 32.2 of the 2016 Revised IRR No. RA. The NFCC must be sufficient to sum the ABC for all lots or items in which the prospective bidder participates.
9184, which should be sufficient to total the ABCs for all lots or items in which the potential Bidder participated.
Bid Data Sheet
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
The customer must immediately notify the supplier in writing of any claim that may arise under this warranty. Upon receipt of such notice, the supplier shall repair or replace the defective goods or parts thereof at no cost to the procuring entity in accordance with the generic procurement manual. Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines.
If the Supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the ordering party.
Special Conditions of Contract
The Supplier shall provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to the final destination as specified in this Agreement. The size and weight of the packaging take into account, if necessary, the distance to the final destination of the goods and the absence of facilities for handling heavy loads at all points in transit. The packaging, labeling and documentation inside and outside the packages must strictly comply with the specific requirements expressly set out in the contract, including any additional requirements listed below and in any subsequent instructions ordered by the client.
A packing list identifying the contents and quantities of the package must be placed in an accessible place on the outer packaging if practicable. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, carriage of the Goods to the port of destination or such other named place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in the Contract Price. Where the supplier is required under the contract to deliver the goods CIF, CIP or DDP, the goods must be carried on carriers of Philippine registration.
In the event that no carrier of Philippine registry is available, the goods may be shipped by a carrier that is not of Philippine registry provided that the Supplier obtains and submits to the Procuring Entity certification to that effect from the nearest Philippine consulate in port of shipment. . The Procuring Entity does not accept any responsibility for damage to the Goods during transit, except as described by INCOTERMS for DDP shipments. In the case of Goods supplied from within the Philippines or supplied by local Suppliers, risk and title shall not be deemed to have passed to the Procuring Entity until their final receipt and acceptance at the final destination.
The Supplier shall indemnify the Orderer against all third-party claims for infringement of patent, trademark or industrial design rights arising from use of the Goods or any part thereof.
Schedule of Requirements
Technical Specifications
For goods to be supplied by the Bidder from outside the Philippines, bid prices may be quoted in local currency or tradable currency accepted by the BSP at the Bidder's discretion. However, for bid evaluation purposes, bids denominated in foreign currency shall be converted into Philippine currency based on the exchange rate published in the BSP reference rate bulletin on the day of bid opening. The Bidder must submit a bid security statement2 or any form of bid security in the amount indicated in the BDS, which must not be less than the percentage of ABC in accordance with the plan in the BDS.
Each bidder shall submit a copy of the first and second components of its bid. However, non-compliance of bidders with said requirement shall not be grounds for disqualification. Bidders shall submit on the date and time specified and at his physical address or through online submission, as indicated in paragraph 7 of the ITB.
The BAC will publicly open the bids at the time, date and place set forth in paragraph 9 of the ITB. 2 In the case of the Framework Agreement, the enterprise will refer to the conclusion of the contract with the Procuring Entity and the provision of the performance guarantee or performance assurance statement within ten (10) calendar days from the receipt of the Notice for the Execution of the Framework Agreement. In the event that bids cannot be opened as planned for justifiable reasons, rescheduling requirements under Article 29 of the revised IRR of RA No.
The descriptions of the lots or items are indicated in Section VII (Technical Specifications), although the ABCs of these lots or items are indicated in the BDS for purposes of the NFCC calculation pursuant to Section 23.4.2.6 of the 2016 Revised IRR of RA No . Except for bidders submitting a committed line of credit from a Universal or Commercial Bank in lieu of the NFCC calculation, all bids must include the NFCC calculation in accordance with Section 23.4.1.4 of RA No's 2016 Revised IRR. For bidders using the committed line of credit, it must be at least equal to ten percent (10%) of the ABCs for all lots or items in which the potential bidder participated.
Checklist of Technical and Financial Documents
If applicable, a duly signed Joint Venture Agreement (JVA) if the joint venture already exists; duly notarized statements from all potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the event that the offer is successful. I understand that in accordance with your terms and conditions, to ensure that the supplier/distributor/manufacturer/contractor/consultant will faithfully fulfill its obligations under the contract, I will submit(s) a performance security statement within no more than ten (10) calendar days from receiving notices about placing the order before signing the contract. I agree that: (a) I/we will be automatically disqualified from bidding on any procurement contract with any client for a period of two (2) years after receipt of your blacklisting order; and (b) I/we will pay the applicable fine set forth in Section 6 of the Guidelines on the Use of the Bid Security Statement within fifteen (15) days of receipt of a written request from the Client for the actions that caused the Bid Security Statement to be enforced in in accordance with sections 23.1(b) and 69.1, except 69.1(f), IRR RA no.
At the expiration of the validity period of the offer, or an extension thereof on the basis of your request; Each of the documents submitted to meet the bidding requirements is an authentic copy of the original, complete and all statements and information provided therein are true and correct;. Tenderer's name] authorizes the head of the contracting authority or his duly authorized representative(s) to verify all documents submitted;.
Making an estimate of the available and necessary facilities for the possible tendering of the contract; And. Name of Tenderer] has not given or paid, directly or indirectly, any commission, amount, fee or consideration of any kind, monetary or otherwise, to any person or government official, personnel or representative in connection with any procurement project or activity. THIS AGREEMENT was made on _____ day between [name of PURCHASING ENTITY] of the Philippines (hereinafter referred to as "the Entity") of the one part and [name of supplier] of [city and country of supplier] (hereinafter referred to as "the supplier" mentioned) ) of the other part;.
Winning bidder agrees that additional contract documents or information prescribed by the GPPB, which are later required for submission after contract execution, such as the Notice to Proceed, Change Orders and Guarantee Security, will also form part of the Contract. The [Name of procuring entity] agrees to pay the above amount in accordance with the terms of the Bid. IN WITNESS whereof the parties have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written.
