I NVITATION TO B ID
Unless otherwise specified in the BDS, the financial component of the bid must include the following: Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine pesos.
I NSTRUCTIONS TO B IDDERS
This Agreement shall be construed in accordance with the laws of the Republic of the Philippines. In the event that the customer determines that the subcontractor is ineligible, the delivery of such part of the goods to subcontractors will be prevented. Customer shall retain ten percent (10%) of the amount of each payment to cover Supplier's warranty obligations under this Agreement as described in Article 17 of the GCC.
The performance guarantee remains valid until the contracting authority issues the certificate of final acceptance. The performance guarantee may be released by the contracting authority and returned to the supplier upon issue of the certificate of final acceptance, subject to the following conditions: The contracting authority shall inform the supplier in writing in a timely manner of the identity of any representatives assigned to this purposes are enabled.
Delivery of the goods and/or performance of services shall be made by the supplier in accordance with the schedule prescribed by the procuring entity in Section VI. The ordering party shall terminate this contract for breach when one of the following conditions accompanies its implementation:. Before recovery can take place, the loss must be ascertained under oath by the Supplier to the customer's satisfaction before recovery can take place.
All decisions recommended by the CTRC shall be subject to the approval of the HoPE; and. h). Schedule of Requirements may be amended at the option of the Procuring Entity, with prior due notice, written or verbal, to the Supplier.
B ID D ATA S HEET
G ENERAL C ONDITIONS OF C ONTRACT
Subcontracting of any part of the Goods, if permitted in the BDS, does not relieve the Supplier of any responsibility or liability under this Contract. All charges for opening the LC and/or expenses incidental thereto shall be for the account of the Supplier. The remaining twenty percent (20%) of the contract price shall be paid to the Supplier within sixty (60) days after the date of delivery of the certificate of acceptance and inspection for the relevant delivery issued by the authorized representative of the Procuring Entity.
The performance security provided in favor of the contracting authority shall be forfeited in the event that the successful tenderer is found to be in breach of any of its obligations under the contract. Any document, other than this Contract itself, which is enumerated in GCC Clause 14.1, remains the property of the Procuring Entity and must be returned (all copies) to the Procuring Entity after the Supplier's performance under this Contract has been completed, if required by the contracting entity. . If performed at the premises of the supplier or its subcontractors, all reasonable facilities and assistance, including access to drawings and production data, shall be made available to the inspectors at no charge to the procuring entity.
The Supplier agrees that neither the performance of a test and/or inspection of the Goods or any part thereof, nor the participation of the Procuring Entity or its representative shall relieve the Supplier of any warranties or other obligations under this Contract. Arbitration may be commenced before or after delivery of the goods under this contract. Supplier's liability under this contract shall be in accordance with the laws of the Republic of the Philippines, subject to any additional provisions set forth in the SCC.
Bidder's name] authorizes the head of the client or his duly authorized representative to verify all submitted documents;. This warranty shall remain valid and in full force and effect from the date of advance payment received by Supplier under the Agreement until [date].
S PECIAL C ONDITIONS OF C ONTRACT
S CHEDULE OF R EQUIREMENTS
1 lot of Vehicle Rental Services (van/SUV - 10 seats max) with driver delivery from PhilRice Isabela to various RCEF areas and other destinations during the period October 1, 2020 to December 31, 2020. The number of trips will be based on the actual the travel request. The stated price for each destination shall be the basis of rental for a period of seven (1) months or until such time as the approved budget is exhausted.
T ECHNICAL S PECIFICATIONS
The driver's board and lodging will be covered by the Service Provider for overnight trips with an additional vehicle rental fee of Two Thousand Pesos (Php 2,000.00); Round trip service charges per route will be based on the price quote submitted by the SERVICE PROVIDER. Travel to Manila will be via expressway (TPLEX, NLEX, SCTEX) unless requested by the head of party for approved travel itinerary.
We certify/confirm that we meet the eligibility requirements as per ITB clause 5 of the Bidding Documents. THIS AGREEMENT is made the _____ day between [name of PROCURRING ENTITY] of the Philippines (hereinafter referred to as "the Entity") of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter referred to as "the Supplier" ) of the other part:. In consideration of the payments to be made by the Entity to the Supplier, as hereinafter mentioned, the Supplier hereby covenants with the Entity to supply the goods and services and to remedy defects therein in accordance in all respects with the provisions of the Contract.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year above set forth.
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods
- Subcontracts
The Procuring Entity mentioned in the BDS invites bids for the supply and delivery of the goods as described in Government-owned or controlled corporations (GOCCs) may be eligible to participate only if they can demonstrate that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not government agencies. attached to the Procuring Entity.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
Unless otherwise specified in the BDS, the Bidder may subcontract portions of the Goods to the extent approved by the Procuring Entity and stated in the BDS. Prospective bidders may request clarification on and/or interpretation of any part of the Bidding Documents.
P REPARATION OF B IDS
- Language of Bid
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
Statement of the bidder's SLCC corresponding to the contract to be tendered in accordance with ITB Clause 5.4 within the relevant period as specified in the BDS. The bidder must fill in prices and prices for all items of the items described in the price list.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
No bid may be withdrawn in the interval between the deadline for submission of bids and the expiry of the bid validity period specified by the Bidder on the Financial Bid Form. The notice will be issued within seven (7) calendar days from the date of bid opening.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Reservation Clause
The contracting authority must prepare a record of the procedures for the tender opening, which must include, as a minimum: (a) names of bidders, their bid price (per lot, if applicable, and/or including discount, if any), bid security, results of the preliminary examination and whether there is a withdrawal or amendment; and (b) attendance sheet. The extract of bids as read and the minutes of the bid opening shall be made available to the public upon written request and payment of a specified fee to cover the cost of materials. The ranking of the total bid prices thus calculated from the lowest to the highest.
A negative decision shall result in rejection of the Bidder's bid, in which case the Client shall proceed with the next lowest calculated bid with a new period for a similar determination of that Bidder's ability to perform satisfactorily. When applicable, the BAC will conduct post-qualification of the bidder with the next lowest calculated bid. A request for reconsideration may be filed by the bidder with the HoPE pursuant to Section 37.1.3 of IRR RA 9184.
If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
Irrespective of the issuance of the contract award notice, the following contract award conditions apply: Within ten (10) calendar days after receiving the contract award notice, the selected bidder must deposit the required security for performance, sign and date the contract, and return it to the client. Within seven (7) calendar days of the date of approval of the contract by the appropriate governmental approval authority, the Procuring Entity will issue a Notice to Proceed (NTP) to the successful bidder along with a copy or copies of the approved contract.
All notices required by the terms of the contract are effective only when received by the successful bidder. Decisions of the procuring entity at any stage of the procurement process may be questioned under Section 55 of IRR RA 9184. The Government of the Philippines (GOP) through a corporate fund approved by the Board of Trustees in the amount of Php.
In the event that the client's authorized representative does not issue a certificate of inspection or acceptance within forty-five (45) days from the date indicated on the delivery certificate, the supplier has the right to demand payment of the remaining twenty percent (20%), provided that the client himself verifies the reason( -e) for non-delivery of documents (vii) and (viii) as described in the SCC provision on delivery and documents. In the event of a reduction in the value of the order, the Client shall permit a pro rata reduction of the original performance guarantee, provided that each such reduction is greater than ten percent (10%) and that the sum of such reductions does not exceed fifty percent. percent (50%) of the original performance security. It shall notify the Supplier in writing of its decision and, unless otherwise specified, this Agreement shall be deemed terminated upon receipt of notification of the Supplier's decision.
Subject to applicable law, no amendment or modification may be made to the terms of this Contract except by a written amendment signed by the parties. The source of funding is the Government of the Philippines (GOP) through a corporate fund approved by the Board in the amount of Php.
