The tender documentation clearly and adequately defines, among other things: (a) the objectives, scope and expected results and/or results of the proposed contract; (b) eligibility requirements for bidders, such as results determined by the head of the procuring entity; (c) the expected duration of the contract, the estimated quantity in the case of public procurement of goods, the delivery schedule and/or time frame; and (d) the obligations, duties and/or functions of the winning bidder. In order to simplify the preparation of the tender documentation for individual public contracts, the PPP provisions, which are intended for unchanged use, have been combined in II. It is necessary to carefully check the adequacy of the provisions of the PBD in relation to the requirements of the specific goods being procured.
I NVITATION TO B ID
A complete set of bidding documents may be obtained by interested bidders on October 22 to November 11, 2019 from the address below: BASC, San Ildefonso, Bulacan: and upon payment of the applicable fee for the bidding documents in accordance with the latest guidelines issued by the GPPB for a amount of PhP 1,000.00. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount specified in ITB clause 18. Bids will be opened in the presence of the bidders' representatives who choose to attend at the address below.
I NSTRUCTIONS TO B IDDERS
Public companies or corporations (GOCCs) may only be eligible to participate if they can demonstrate that they are (a) legally and financially autonomous, (b) operate under commercial law, and (c) are not affiliated agencies of the contracting authority. In the event that a subcontractor is not eligible by the contracting authority, the subcontracting of such part of the goods will not be permitted. Unless otherwise stated in the BDS, the financial component of the offer includes the following:.
Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine Pesos. The notice will be issued within seven (7) calendar days from the date of opening of bids.
B ID D ATA S HEET
Government of the Philippines (GOP) through GAA FY 2019 Capital Expenditure allocation in the amount of one million two hundred thousand pesos (PhP was the ABC for this procurement of goods. NOTE: In the case of National Government Agencies, General Appropriations Act and/ or continuing appropriations; in the case of government-owned and/or controlled corporations, government financial institutions, and state universities and colleges, the corporate budget for the contract approved by the governing boards; in the case of local government units, the contract budget approved by the Sanggunian concerned. The name of the Project is: Supply and Delivery of One (1) Asian Service Vehicle Unit for the Provision of Higher Education Services.
For the procurement of non-consumable supplies and services: the Bidder shall, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(ii), complete a single contract, i.e. For Procurement of Consumables: The Bidder must, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(ii), have completed a single contract similar to this project equivalent to at least twenty-five percent (25% ) by ABC. For procurement where the procuring entity, after conducting market research, has determined that the imposition of the provisions of Section 23.4.1.3 of the IRR of RA 9184 is likely to result in an error in bidding or a monopoly that will defeat the purpose of public supply: .
NOTE: The contractor must perform at least 40% of the contract work with his own funds. 12.1(a)(ii) The Bidder's SLCC, similar to the contract to be awarded, should have been completed within the last five years prior to the deadline for submission and receipt of bids. Quoted prices for goods shipped outside the Philippines will be quoted in Philippine pesos.
The goods are grouped into a single lot and the lot will not be divided into sub-lots for bidding, evaluation and contract award purposes.
G ENERAL C ONDITIONS OF C ONTRACT E RROR ! B OOKMARK NOT DEFINED
Ten percent (10%) of the amount of each payment will be withheld by the procuring entity to cover the supplier's warranty obligations under this contract as set forth in GCC clause 17. The performance warranty will remain in effect until the procuring entity issues a certificate of final acceptance. The performance security can be released by the Contracting Authority and returned to the Supplier after the Certificate of Final Acceptance has been issued under the following conditions:.
The client must notify the provider in writing in a timely manner of the identity of any representatives he has engaged for these purposes. The supply of goods and/or the performance of services is carried out by the supplier in accordance with the timetable prescribed by the client in section VI. The Customer terminates this Agreement for default if any of the following conditions are met:
Before recovery can take place, the loss must be ascertained under oath by the Supplier to the customer's satisfaction before recovery can take place. All decisions recommended by the CTRC shall be subject to the approval of the HoPE; and. h). Risk and title will pass from the supplier to the contracting entity upon receipt and final acceptance of the goods at their final destination.”.
Delivery of the Goods shall be made by the Supplier in accordance with the terms set out in Section VI. The Goods remain at the risk and property of the Supplier until their final acceptance by the Contracting Authority. If the Goods relate to Non-consumable Goods: One (1) year after acceptance by the Contracting Authority of the delivered Goods.
S CHEDULE OF R EQUIREMENTS
T ECHNICAL S PECIFICATIONS
Where applicable, the Client may attach drawings, including site plans, if necessary, with the tender documents. Similarly, the supplier may be required to provide drawings or samples either with its quotation or for preliminary review by the client during performance of the contract. As part of the technical specifications, the providers must also complete a declaration of conformity, from which they demonstrate the compliance of the items with the specification.
Statements of "Compliant" or "Non-compliant" must be supported by evidence in the tenderer's offer and by reference to this evidence. Evidence shall be in the form of the manufacturer's unmodified sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contrary to the evidence provided means that the offer will be subject to rejection.
A statement either in the bidder's declaration of compliance or supporting evidence that proves to be false either during bid evaluation, after qualification or contract execution may be considered fraudulent and renders the bidder or supplier liable to criminal prosecution, subject to the provisions of Clause 3.1(a)(ii) of the ITB and/or Clause 2.1(a)(ii) of the GCC.
B IDDING F ORMS
- G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods
- Subcontracts
- C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- P REPARATION OF B IDS
- Language of Bid
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
- S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
- E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Reservation Clause
- A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
We attest/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the tender documents. We also certify/confirm that the undersigned, [for sole proprietorships, insert: as owner and sole proprietor or authorized representative of the name of the Bidder, has full power and authority to participate, submit bids and to sign and execute the subsequent contract, on the latter's on behalf of the name of the project by the name of the contracting entity]. In consideration for the payments to be made by the Entity to the Supplier as set forth below, the Supplier hereby agrees with the Entity to supply the Goods and Services and to remedy any deficiencies therein in accordance in all respects with the provisions of the Contract.
The Entity hereby undertakes to pay the Supplier in consideration for the delivery of the goods and services and for the correction of defects therein, the Contract Price or such other amount as may be determined under the terms of the contract at the time and in the manner prescribed. must be paid. by the contract. IN WITNESS where the parties have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first written above. Each of the documents submitted to meet the bidding requirements is an authentic copy of the original, complete and all statements and information provided therein are true and correct;.
Bidder's Name] authorizes the Head of the Procuring Entity or his regularly authorized representatives to verify all submitted documents. Bidder's Name] has not given or paid, directly or indirectly, any commission, sum, fee or any form of compensation, cash or otherwise, to any person or government official, personnel or representative in connection with any project or procurement activity. . Pursuant to the payment provision contained in the Special Conditions of Contract, which amends clause 10 of the general conditions of contract to provide for advance payment, [name and address of supplier]. hereinafter called the "Supplier") will deposit with the PROCUREMENT ENTITY a bank guarantee to guarantee proper and faithful performance according to the said point of the contract in an amount of [guarantee amount in figures and words].
This warranty shall remain valid and in full force and effect from the date of the advance payment received by the Supplier under the Contract until [date].
