Invitation to Bid
Bids received in excess of the ABC for each lot will be automatically rejected at bid opening. Delivery of the Goods is required within the period specified in the schedule of requirements. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices 7
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The price of the Goods quoted EXW (ex-factory, ex-factory, ex-warehouse, ex-showroom, or off the shelf, as applicable);. The preliminary examination of bids will be governed by Article 30 of the 2016 revised IRR of UA No. The BAK will determine the conditions in the evaluation of tenders in terms of Section 32.2 of the 2016 revised IRR of UA No.
Bid Data Sheet
12 The price of the goods shall be indicated DDP and delivered to the Philippine Rice Research Institute Bual Norte , Midsayap, Cotabato Tel or the applicable International Commercial Terms (INCOTERMS) for this project.
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its 2016 revised IRR, including the Generic Procurement Manual, and accompanying issuances, constitute the primary source for the terms and conditions of the Contract, and therefore applicable to contract implementation. Herein clauses will serve as the secondary source for the terms and conditions of the Contract. Advance payment of the contract amount is provided under Annex “D” of the revised 2016 IRR of RA No.
The contracting entity is allowed to determine the terms of payment for the partial or staggered delivery of the purchased goods, provided that such partial payment corresponds to the value of the goods delivered and accepted in accordance with the accounting and auditing rules in force and regulations. Within ten (10) calendar days of receipt of the notice of award by the bidder from the procuring entity, but in no case later than before the signing of the contract by both parties, the successful bidder shall provide the performance security in each of the forms prescribed in Section 39 of the 2016 Revised IRR of RA No. The procuring entity shall notify the supplier in writing in a timely manner of the identity of any representatives engaged for these purposes.
To ensure that the manufacturing defects will be corrected by the Supplier, a warranty shall be required from the Supplier as provided in Article 62.1 of the Revised IRR of 2016 of RA no. The Procuring Entity shall immediately notify the Supplier in writing of any claim under this warranty. Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines.
If the supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the client.
Special Conditions of Contract
Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims). Ensure that the gas station is available at all times to dispense fuel to PhilRice service vehicles in accordance with the terms and conditions set forth in the Terms of Reference. Only the goods declared on the approved withdrawal slip will be provided by the supplier.
Only the vehicle stated on the fleet card may use the goods. The Service Provider allows the issuance of fuel products to PhilRice service vehicles enrolled/listed in the Fleet Card program. The service/station branch may only load fuel into the vehicles indicated on the fleet map and no excess may be allowed beyond the maximum allocations;
Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in contract price. Where the Supplier is required under this Agreement to transport the Goods to a specific destination in the Philippines identified as the Project Location, transportation to such destination in the Philippines, including insurance and storage, as provided in this Agreement. , is provided by the supplier, and the related costs are included in the contract price. In the event that a carrier of Philippine registry is not available, the goods may be shipped by a carrier that is not of Philippine registry, provided that the supplier obtains and.
Fuel prices are subject to the applicable/current pump price per transaction day covering the entire duration of the contract.
Schedule of Requirements
Technical Specifications
For goods to be supplied by the Bidder outside the Philippines, bid prices may be quoted in the local currency or a traded currency accepted by the BSP at the discretion of the Bidder. However, for the purpose of bid evaluation, bids denominated in foreign currencies shall be converted into Philippine currency based on the exchange rate published in the BSP Reference Rate Bulletin on the date of bid opening. The Bidder must submit a bid security statement or any form of bid security in the amount specified in the BDS, which must not be less than the ABC percentage as listed in the BDS.
Each bidder must submit one copy of the first and second parts of his bid. The ordering party may request additional paper copies and/or electronic copies of the Bid. However, if the bidders do not comply with the said request, it is not a reason for disqualification.
In the event that the bids cannot be opened as scheduled for justifiable reasons, the rescheduling requirements pursuant to Section 29 of the Revised IRR of RA No. 2016. The procuring entity shall provide a margin of preference for the purpose of comparison of bids in accordance with Section 43.1. 2 of the 2016 revised IRR of RA no. The descriptions of the lots or items shall be provided in Section VII (Technical Specifications), although the ABCs of those lots or items are provided in the BDS for the purpose of the NFCC calculation pursuant to Section 23.4.2.6 of the 2016 Revised IRR of RA No.
The NFCC shall be sufficient for the sum of the ABCs of all the lots or items in which the prospective bidder has participated. 9184 which shall be sufficient for the sum of the ABCs of all the lots or items in which the potential bidders have participated in. Risk and title are transferred from the supplier to the customer upon receipt and final acceptance of the goods at their final destination.”.
Checklist of Technical and Financial Documents
Cooperative Development Authority (CDA) for cooperatives or equivalent document. c) Mayoral or business permit issued by the city or municipality where the potential bidder's main business is located, or the equivalent document for exclusive economic zones or areas. 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). f) Statement by the prospective bidder of all ongoing public and private contracts, including awarded but not yet commenced contracts, if any, whether similar or dissimilar to the contract to be bid; and. g) Declaration of the Bidder's Single Largest Completed Contract (SLCC) corresponding to the contract to be bid, except under the conditions set forth in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA No. 9184, before for the relevant period as set out in the Bid Documents; and. h) Original copy of Bid Security. Original copy of notarized bid security statement; and. i) Compliance with the technical specifications, which may include production/delivery schedule, manpower and/or aftermarket/parts requirements, if applicable; and. j) Original duly signed Omnibus Sworn Statement (OSS);. and if applicable, original notarized secretarial certificate in case of a corporation, partnership or cooperative; or original special power of attorney from all members of the joint venture giving full power and authority to its officer to sign the OSS and perform acts to represent the bidder.
If applicable, a duly signed Joint Venture Agreement (JVA) if the joint venture already exists; duly notarized statements from all potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the event that the offer is successful. Each of the documents submitted to fulfill the tender requirements is a true copy of the original, complete and all statements and information contained therein are true and accurate;. Bidder's name] authorizes the head of the client or his duly authorized representative to verify all submitted documents;.
If a sole proprietorship:] The owner or sole proprietorship is not related to the Head of the Selling Entity, members of the Bid and Award Committee (BAK), the Technical Working Group, and the BAK Secretariat, the head of the Project Management Office or the end user -unit, and the project consultants according to consanguinity or affinity up to the third civil degree;. If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procurement Entity, members of the Bid and Award Committee (BAK), the Technical Working Group and the BAK Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to and including the third civil degree;. Making an estimate of the facilities available and required for the contract to offer, if any; and.
Bidder's Name] has not given or paid, directly or indirectly, any commission, sum, fee or any form of compensation, cash or otherwise, to any person or government official, personnel or representative in connection with any project or procurement activity. . Upon expiration of the validity period of the offer, or any extension thereof at your request;. I/we understand that, according to your terms, in order to guarantee the faithful performance by the supplier/distributor/manufacturer/contractor/consultant of its obligations under the contract, I/we will submit a performance assurance statement within a maximum period of ten (10) calendar days from receiving the contract award notice before signing the contract.
