However, they should be adapted as necessary to the circumstances of the procurement project in question. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bidding documents.
Invitation to Bid
Bids received in excess of the ABC for each lot are automatically rejected at the opening of bids. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount specified in ITB Clause 14.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA No. Subcontractors must submit the documentary requirements under Section 23.1 of the 2016 revised IRR of UA No. Entity, a certification issued by DTI shall be provided by the Bidder in accordance with Section 43.1.3 of the 2016 revised IRR of UA No.
Any bid exceeding the ABC indicated in paragraph 1 of the IB will not be accepted. Price of goods quoted EXW (ex-works, ex-factory, ex-store, ex-showroom, or off the shelf, as the case may be);. For a single year Framework Agreement, the prices quoted by the Bidder will be fixed during the execution of the contract by the Bidder and not.
The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. The preliminary examination of bids will be governed by Article 30 of the 2016 revised IRR of UA No. The Procuring Entity shall grant a preferential margin for the purpose of comparison of tenders in accordance with Section 43.1.2 of the 2016 revised IRR of UA None.
The BAK will consider the conditions in the evaluation of bids under Section 32.2 of the 2016 revised IRR of UA No.
Bid Data Sheet
7.1 [Specify those parts of the Goods to be subcontracted which will not be a significant or material component of the project as determined by the Procuring Entity.]. Sumulong St., Brgy San Juab, Morong, Rizal or the applicable International Trade Terms (INCOTERMS) for this project. Amount not less than if bid security is in cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit for Lot 1;.
The amount of not less than if the security provided is in cash, cashier/manager's check, bank draft/guarantee or irrevocable letter of credit for lot 2 and. The amount of not less than if the security provided is in cash, cashier's checks/manager's checks, bank drafts/guarantees or irrevocable letters of credit for lot 3. ].
21.2 [Mention here any additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its revised IRR of 2016, including the Generic Procurement Manual and associated issuances, constitute the primary source of the terms and conditions of the Contract and are thus applicable upon contract implementation. Herein, clauses shall serve as the secondary source of the terms and conditions of the Contract. 9184 authorizing the GPPB to amend the IRR to be applied to all procurement activities whose announcement, posting or invitation was issued after the effectivity of said amendment.
Prepayment of the contract amount is provided for in Annex "D" of the revised IRR of RA no. 2016. The contracting authority may determine the terms of payment for the partial or staggered delivery of the purchased goods, provided that such partial payment corresponds to the value of the goods delivered and accepted in accordance with applicable accounting and auditing rules and regulations . Within ten (10) calendar days of receipt of the contract award notice by the tenderer from the contracting authority, but in no event later than the signature of the contract by both parties, the successful tenderer shall provide the performance security in one of the forms prescribed in section 39 of the 2016 revised IRR of RA No.
The ordering party must notify the supplier in writing and in a timely manner of the identity of any representatives retained for these purposes. Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines.
Special Conditions of Contract
Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims). The Supplier is required to provide all of the following services, including the additional services, if any, specified in Section VI.
The Supplier shall package the Goods as necessary to prevent damage or deterioration in transit to their final destination, as specified in this Contract. The dimensions and weight of the packaging, if applicable, take into account the remoteness of the final destination of the Goods and the absence of heavy handling facilities at all points during transport. A packing list listing the contents and quantities of the packaging should be placed in an accessible area of the outer packaging if possible.
Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or other designated place of destination in the Philippines as shall be specified in this Contract shall be arranged and paid for by the Supplier , and its cost will be included in the Contract Price. The Supplier shall indemnify the Procuring Entity against all claims of third parties for infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof.
Schedule of Requirements
Limited to repeatedly requested goods and services that are identified as necessary and desirable but, by their nature, use, or characteristics, the exact quantity and/or timing of need cannot be accurately predicted and cannot they are advised to be kept in stock. . Prepared by the End User, attached to APP and submitted to BAC for HOPE approval.
Technical Specifications
Where appropriate, drawings, including site plans as required, may be furnished by the Procuring Entity with the Bidding Documents. Similarly, the Supplier may be requested to provide drawings or samples either with its Bid or for prior review by the Procuring Entity during contract performance. Bidders are also required to complete, as part of the technical specifications, their declaration of compliance and demonstrate how the items meet the specification.
Comply” or “Not Compliant” against each of the individual parameters of each specification stating the corresponding performance parameter of the equipment offered. Statements of "Compliant" or "Not Compliant" must be supported by evidence in a Bidder's Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer's unmodified sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data, etc., as appropriate.
A statement that is not supported by evidence or is subsequently found to be contrary to the evidence provided means that the offer will be subject to rejection. A statement in an offeror's statement of compliance or evidence found to be false either during bid evaluation, post-qualification or contract execution may be considered fraudulent and render the offeror or supplier liable for prosecution.].
Checklist of Technical and Financial Documents
2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). e) Statement by the prospective bidder of all its current government and private contracts, including any contracts awarded but not yet started, whether or not similar in nature and complexity to the contract to be tendered; And. f) Statement of the Bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid for, except under the terms provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA No. 9184, within the relevant period as provided in the offer documents; And. g) Original copy of Bid Security. If in the form of a letter of guarantee, also submit a certificate issued by the Insurance Commission;. Original copy of Notarized Bid Securing Declaration; And. h) Conformance with the technical specifications, which may include production/delivery schedule, required manpower and/or after-sales/parts, if applicable; And. i) Original duly signed Omnibus Affidavit (OSS);. and if applicable, original notarial secretary certificate in the case of a company, partnership or cooperative; or original special power of attorney of all members of the joint venture giving full authority and authority to its officer to sign the OSS and perform acts to represent the bidder.
Universal or commercial bank committed line of credit instead of its NFCC calculation. l) If applicable, a duly signed Joint Venture Agreement (JVA) if the joint venture already exists; duly notarized statements from all potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the event that the bid is successful. m) the original of the correctly signed and completed financial offer form; and. n) The original of the correctly signed and completed price lists. Other documentary requirements under RA no. o) [For foreign bidders requesting for the extension of reciprocal rights to Filipinos by their country] Certification from the appropriate government office of their country stating that Filipinos are permitted to participate in procurement activities for the same item or product. p) DTI certificate, if the provider claims to have priority as a domestic provider or a domestic entity.
