BIDDING DOCUMENT FOR THE

Invitation to Bid

Delivery of the goods is required within the period specified in the Claim Form. Bids will be opened in the presence of the bidder's representatives who choose to participate in the activity.

Instructions to Bidders

Scope of Bid
Funding Information
Bidding Requirements
Corrupt, Fraudulent, Collusive, and Coercive Practices
Eligible Bidders
Origin of Goods
Subcontracts
Pre-Bid Conference
Clarification and Amendment of Bidding Documents
Documents comprising the Bid: Eligibility and Technical Components
Documents comprising the Bid: Financial Component
Bid Prices
Bid and Payment Currencies
Bid Security
Sealing and Marking of Bids
Deadline for Submission of Bids
Opening and Preliminary Examination of Bids
Domestic Preference
Detailed Evaluation and Comparison of Bids
Post-Qualification
Signing of the Contract

The preliminary examination of bids shall be subject to Section 30 of the 2016 Revised IRR of RA No. The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of the 2016 Revised IRR of RA No.

Bid Data Sheet

The procurement of fuel (diesel, petrol and kerosene) through a fleet chart system is offered and almost the same with our required technical specifications. Complete within two (2) years before the deadline for submission and receipt of tenders. 12 The price of the Goods will be quoted DDP and delivered to Philippine Rice Research Institute CES, Branch Station and Satellite Stations (see attached technical specifications for details) or the applicable International Commercial Terms (INCOTERMS) for this Project.

The amount of not less than two hundred and forty thousand nine hundred and eighty pesos (PhP, which is the amount equivalent to two percent (2%) of the ABC, if the bid security is cash, cashier/manager's check, bank draft/guarantee or irrevocable letter of credit, or the amount of not less than Six Hundred Two Thousand Four Hundred and Fifty Pesos (PhP602,450.00, which is the amount equal to five percent (5%) of ABC] if the bid bond is in the form of a surety bond.

General Conditions of Contract

Scope of Contract
Advance Payment and Terms of Payment
Performance Security
Inspection and Tests
Warranty
Liability of the Supplier

9184 and its revised IRR of 2016, including the General Procurement Manual and related editions, constitute the primary source of the terms and conditions of the contract and thus shall be used in the performance of the contract. These clauses serve as a secondary source for the terms and conditions of the contract. 9184, which authorizes the GPPB to amend the IRR applicable to all procurement activities whose advertisement, publication or invitation was issued after the enactment of said amendment.

The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided that such partial payment shall correspond to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days from receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than before the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms in Section 39 of the 2016 revised IRR of UA No. The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representatives retained for these purposes.

Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the ordering party.

Special Conditions of Contract

Risk and title pass from the Supplier to the Contracting Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods will be made by the Supplier in accordance with the conditions stated in Chapter VI (Schedule of Requirements). The Supplier shall provide the packaging of the Goods necessary to prevent damage or deterioration during transportation to their final destination as specified in this Contract.

The Supplier indemnifies the Contracting Entity against all claims from third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or part thereof. Where applicable, inspections and tests may be carried out at the Supplier's premises at the point of delivery and/or at the final destination of the goods. If carried out on the Supplier's premises, all reasonable facilities and assistance, including access to drawings and production data, will be provided to the inspectors free of charge.

The customer may reject goods or parts thereof which do not pass any test and/or inspection or which do not conform to the specifications. The Supplier agrees that neither the performance of a test and/or inspection of the Goods or any part thereof, nor the participation of the Procuring Entity or its representative shall relieve the Supplier of any warranties or other obligations under this Contract.

Schedule of Requirements

Technical Specifications

Ensure that all its branches/gas stations are available at all times to refuel PhilRice service vehicles in accordance with the terms and conditions as stated in the Project Terms of Reference;. Only the vehicle listed on the fleet card can use the goods. The Service Provider shall permit the dispensing of fuel to PhilRice service vehicles enrolled/enrolled in the Fleet Card Program in all its branches;.

The service/station branch will only load fuel on the vehicles indicated in the fleet map and no surcharge will be allowed beyond the maximum allocations;. The account statement must be accurate together with the receipt/invoice issued by the petrol stations;.

Checklist of Technical and Financial Documents

The Eligibility and Technical Component will contain the following: Please place the tab marks in each of the requirements and arrange the documents in the correct order. Please refer to ITB Clause 15 Sealing and Marking of Bids. a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages); 2005, as finally revised and approved by the Bureau of Internal Revenue (BIR). f) The potential bidder's statement of all its ongoing state and private contracts, including contracts awarded but not yet started, if any, similar or dissimilar in nature and complexity to the contract to be offered; and. g) Bidder's Single Largest Completed Contract (SLCC) statement similar to the contract to be offered, except for the conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA no. 9184, within the relevant period. as provided in the Tender Documents; and. h) Original copy of the Bid Security.

If it is in the form of a guarantee, also submit a certificate issued by the Insurance Commission; The original copy of the notarized declaration of insurance of the offer; and. i) Compliance with Technical Specifications, which may include production/delivery schedule, labor and/or after-sales/parts requirements, if applicable; and. j) Original Omnibus Affidavit (OSS) duly signed;. and if applicable, the Original Notarized Secretary's Certificate in case of a corporation, partnership or cooperative; or Original Special Authorization of all members of the joint venture giving full power and authority to its officer to sign the OSS and to do acts on behalf of the Bidder. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists;. duly notarized statements from all potential joint venture partners stating that they will enter into and comply with the provisions of the JVA in the event the bid is successful.

Other documentary requirements under RA No. n) [For foreign bidders claiming based on their country's extension of reciprocal rights to Philippines] Certification from the relevant government office of their country stating that Philippines is allowed to participate in government procurement activities for the same item or product. o) Certification from the DTI if the Bidder claims preference as a Domestic Bidder or Domestic Entity. Bidders please SUBMIT the following documents DURING the Bid Opening (must be included in the Financial Proposal): . a) Latest income and business tax return (6 months).

Bidding Forms

Bid Form
Price Schedule for Goods Offered from Abroad
Price Schedule for Goods Offered from within the Philippines
Contract Agreement
Omnibus Sworn Statement
Bid Securing Declaration
Performance Securing Declaration

THIS AGREEMENT was made the _____ day between [name of PROCUREMENT ENTITY] of the Philippines (hereinafter referred to as "the Entity") of the one part and [name of supplier] of [supplier's city and country] (hereinafter referred to as "the supplier") of the other part ;. [Name of procuring entity] agrees to pay the above amount in accordance with the terms of the tender. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above.

Bidder's Name] authorizes the head of the procuring entity or his duly authorized representative(s) to verify all the submitted documents. If a sole proprietorship:] The owner or sole proprietor is not related to the head of the contracting entity, members of the bid and award committee (BAC), the technical working group and the BAC secretariat, the head of the project management office or the end-user entity and the project consultants by kinship or affinity up to the third civil degree. If a partnership or cooperative:] None of the officers and members of [bidder's name] are related to the head of the procuring entity, members of the bid and award committee (BAC), the technical working group and the BAC secretariat, the head of The Project Management Office or the end-user unit and the project consultants by consanguinity or affinity up to the third civil degree.

If a company or joint venture:] None of the officers, directors and controlling shareholders of [Bidder's name] are related to the head of the procuring entity, members of the Bid and Award Committee (BAC), the Technical Working Group, and the BAC - the secretariat, the manager of the project. To make an estimate of the facilities available and necessary for the award of the contract, if any; and d. I/we agree that: (a) I/we will be automatically disqualified from bidding on any procurement contract with a procuring entity for a period of two (2) years following receipt of your blacklist order; and (b) I/we will pay the applicable penalty pursuant to Section 6 of the Bid Security Statement Guidelines within fifteen (15) days of receipt of the written demand from the procuring entity for the performance of enforcement actions of the Bid Security Statement pursuant to Sections 23.1(b) and 69.1, except 69.1(f), of the IRR of RA No.

Upon expiration of the bid's validity period or any extension thereof pursuant to your request;.