The tender documentation must, among other things, clearly and adequately define: (i) the objectives, scope and expected results and/or results of the proposed contract or framework agreement, as the case may be; (ii) eligibility requirements for providers; (iii) expected duration of the contract or framework agreement, estimated quantity in the case of public procurement of goods, delivery schedule and/or time frame; and (iv) the obligations, duties and/or functions of the winning bidder. However, if necessary, they must be adapted to the circumstances of the individual public procurement project. Specific details such as “client name” and “address for submission of tender” must be provided in the Instructions to Tenderers, the Tender Information Form and the Special Conditions of Contract.
For guidance on the use of bid forms and the procurement of foreign aided projects, these will be covered in a separate issue of the Government Procurement Policy Board. Bid - A signed offer or proposal to enter into a contract submitted by a bidder in response to and in accordance with the requirements of the bid documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bid documents.
A complete set of Tender Documents may be obtained by interested Bidders from 15 June to 5 July 2023 from the address and website given below and on payment of the applicable Tender Documents fee in accordance with the latest Instructions issued by GPPB, in the amount of PhP 5000.00. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount specified in Clause 14 of the ITB.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices 7
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Have completed at least two (2) similar contracts, the total amount of which must be equal to at least fifty percent (50%) in the case of non-consumable supplies and services or twenty-five percent (25%) in the case of consumables] from the ABC for this project; and ii. The Bidders will meet the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA Nr. The first envelope will contain the eligibility and technical documents of the Offer as specified in Section VIII (Checklist of technical and financial documents).
If the Bidder claims domestic Bidder or Domestic Entity preference, the Bidder shall provide a certificate issued by DTI in accordance with Section 43.1.3 of the 2016 Revised IRR of RA No. Any bid that mentions the ABC in paragraph 1 of the IB will not be accepted. For foreign-funded tenders, a cap may be applied to bid prices, subject to the conditions of Article 31.2 of the 2016 Revised IRR of RA No.
The quoted price of the goods is EXW (ex-factory, ex-factory, ex-warehouse, ex-showroom or ex-works condition as applicable);. Each bidder submits one copy of the first and second components of their bid. The customer may request additional printed and/or electronic copies of the offer.
Preliminary review of bids is governed by Section 30 of the revised IRR 2016 no. RA. The Procuring Entity will approve the priority limit for the comparison of bids in accordance with Section 43.1.2 of the Revised IRR 2016 RA. No. The BAC will consider the conditions in the bid evaluation pursuant to Section 32.2 of the Revised IRR of 2016 RA No.
The descriptions of the lots or items shall be provided in Section VII (Technical Specifications) even if the ABCs of those lots or items are provided in the BDS for the purpose of the NFCC calculation under Section 23.4.2.6 of the 2016 Revised IRR of RA No. The NFCC shall be sufficient for the sum of the ABCs of all the lots or items in which the prospective bidder has participated. 9184 which shall be sufficient for the sum of the ABCs of all the lots or items in which the potential bidder has participated in.
Bid Data Sheet
General Conditions of Contract
Scope of Contract
Advance Payment and Terms of Payment
Performance Security
Inspection and Tests
Warranty
Liability of the Supplier
Special Conditions of Contract …………………………….........14-16
The Supplier will provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination, as indicated in this Contract. Packaging box size and weights will take into account, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit. A packing list identifying the contents and quantities of the package should be placed at an accessible point on the outer packaging if practical.
Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in contract price. The Supplier shall indemnify the Client against all claims by third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof. Bidders must indicate here "Compliant" or "Non-compliant" for each individual parameter of each specification, indicating the relevant performance parameter of the equipment offered.
A statement either in the Bidder's declaration of compliance or supporting evidence that is found to be false either during bid evaluation, post-qualification or contract execution may be considered fraudulent and renders the bidder or supplier liable to prosecution, subject to laws and regulations in power.]. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists;. duly notarized statements from all potential joint venture partners stating that they will enter into and comply with the provisions of the JVA in the event the bid is successful. I/we agree that: (a) I/we shall be automatically disqualified from bidding on any procurement contract with any procuring entity for a period of two (2) years after receipt of your blacklisting order; and, (b) I/we will pay the applicable penalty provided for in Section 6 of the Instructions for the Use of the Bid Security Statement within fifteen (15) days of receipt of the written request from the procuring entity to perform the actions that result in the implementation of the bid security declaration according to article 23.1(b and 69.1), with the exception of 69.1(f), of the IRR of RSH No.
Upon expiration of the bid's validity period or any extension thereof pursuant to your request;. I/we understand that according to your conditions, in order to guarantee the supplier/distributor/manufacturer/contractor/consultant's faithful performance of its obligations under the contract, I/we must submit a performance assurance statement within a period not exceeding ten ( 10 ) calendar days from the receipt of the notice of award prior to the signing of the contract. Each of the documents submitted in fulfillment of the tender requirements is a true copy of the original, complete, and all statements and information contained therein are true and correct.
Bidder's Name] authorizes the head of the procuring entity or his duly authorized representative(s) to verify all the submitted documents. To make an estimate of the facilities available and necessary for the award of the contract, if any; and d. In the event that advance payment has been made or given, failure to perform or deliver any of the obligations and liabilities of the contract will be sufficient grounds to constitute criminal liability for fraud (Estafa) or the commission of fraud with adultery or abuse of fiduciary relationship through misappropriation or convert any payment received by a person or entity under an obligation involving the duty to provide certain goods or services to the detriment of the public and the Government of the Philippines pursuant to Article 315 of Act No.
THIS AGREEMENT was made on _____ day between [name of PURCHASING ENTITY] of the Philippines (hereinafter referred to as "the Entity") of the one part and [name of supplier] of [city and country of supplier] (hereinafter referred to as "the supplier" mentioned) ) of the other part;. The winning bidder agrees that any additional contract documents or information prescribed by the GPPB subsequently required for submission after the performance of the contract, such as the Notice to Proceed, Variation Orders and Warranty Security, will also form part of the Contract. The [Name of contracting authority] agrees to pay the above amount in accordance with the terms of the Bid.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year above set forth.
