However, they should be adapted as necessary to the circumstances of the procurement project in question. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bidding documents.
Invitation to Bid
All bids must be accompanied by a bid security in any of the acceptable forms and in the amount specified in Clause 14 of the ITB. Bids will be opened in the presence of representatives of bidders who choose to participate in the activity.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Subcontractors must submit document requirements in accordance with Section 23.1 of the 2016 Revised IRR No. suitable);.
Bid Data Sheet
Sumulong St., Brgy San Juan, Morong, Rizal or the applicable International Commercial Terms (INCOTERMS) for this project. The amount of not less than if the bid security is cash, cashier's/manager's check, bank check/guarantee or irrevocable letter of credit for Lot 1 and. The amount of not less than if the bid security is cash, cashier's/manager's check, banker's check/guarantee or irrevocable letter of credit for Lot 2 or.
20.2 [Mention here any licenses and permits relevant to the Project and the corresponding law that requires them.]. 21.2 [Mention here any additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and the 2016 revised IRR, including the Generic Procurement Manual, and related issuances, constitute the primary source for the terms and conditions of the contract, and therefore, applicable in the implementation of the contract. Here the clauses will serve as a secondary source for the terms and conditions of the contract. 9184 that allows the GPPB to amend the IRR, which will apply to all procurement activities whose announcement, posting or invitation is made after the entry into force of said amendment.
Advance payment of the contract amount is provided under Annex "D" of the revised 2016 IRR of RA No. The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment corresponds to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days of receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms . in Section 39 of the 2016 revised IRR of RA No.
The contracting authority shall inform the supplier in good time in writing of the identity of any representatives engaged for these purposes. Supplier's liability under this contract is as determined by the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners of the joint venture are jointly and severally liable to the Contracting Authority.
Special Conditions of Contract
For goods supplied from the Philippines, state:] “The terms of delivery applicable to this contract are delivered to [specify destination]. The risk and the right of ownership pass from the supplier to the client after receipt and final acceptance of the goods at the final destination." The Supplier will deliver the goods in accordance with the conditions set out in Section VI (List of Requirements).
The supplier is required to provide all the following services including additional services, if any, specified in Section VI. The Supplier will provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination, as indicated in this Contract. Packaging box size and weights will take into account, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit.
A packing list specifying the contents and quantities of the package should be placed in an accessible place on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in contract price. The Supplier shall indemnify the Client against all claims by third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof.
Schedule of Requirements
Technical Specifications
Where relevant, drawings, including construction site plans as required, can be provided by the contracting authority together with the tender documents. Similarly, the supplier may be requested to provide drawings or samples either with its bid or for prior review by the procuring entity during contract performance. Bidders are also required, as part of the technical specifications, to complete their declaration of conformity and demonstrate how the goods conform to the specification.
Statements of "Compliance" or "Non-Compliance" must be supported by evidence in a bidder's bid and cross-referenced to that evidence. Evidence shall be in the form of the manufacturer's unaltered sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as applicable. A statement not supported by evidence, or subsequently found to be contradicted by the evidence presented, will render the bid being evaluated liable to rejection.
Any statement in the tenderer's Declaration of Conformity or supporting evidence found to be false during the evaluation of the bid, post-qualification or performance of the contract may be considered fraudulent and may subject the tenderer or supplier to prosecution under subject to applicable laws and issues.].
Checklist of Technical and Financial Documents
If it is in the form of a guarantee, also submit a certificate issued by the Insurance Commission or original copy of the notarized statement of insurance of the bid; and. e) Compliance with Technical Specifications, which may include production/delivery schedule, labor and/or after-sales/parts requirements, if applicable; and. f) Original duly signed Omnibus Affidavit (OSS) and if applicable, original Notarized Secretary's Certificate in the case of a corporation, partnership or cooperative; or Original Special Authorization of all members of the joint venture giving full power and authority to its officer to sign the OSS and to do acts on behalf of the Bidder. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists or duly notarized statements from all potential joint venture partners stating that they will enter into and will adhere to the provisions of the JVA in the event that the bid is successful. i) The original of the Financial Offer Form duly signed and completed; and. j) The original of the price list, duly signed and completed. Each of the documents submitted in fulfillment of the tender requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;.
Bidder's Name] authorizes the Head of the Procuring Entity or his regularly authorized representatives to verify all submitted documents. If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, the members of the Bids and Awards Committee (BAC), the Technical Working Group and the BAC Secretariat, the head of the Project Management Office or the unit of the end user, and project consultants by connection or affinity up to the third civil degree;. If a corporation or joint venture:] None of the officers, directors, and controlling shareholders of [Bidder's Name] are related to the Chairman of the Procuring Entity, the members of the Bids and Awards Committee (BAC), the Technical Working Group, and The BAC Secretariat, the head of the Project Management Office or end user unit, and project consultants by connection or affinity up to the third civil degree;.
Making an estimate of the facilities available and required for the contract to offer, if any; and. Name of Bidder] has not directly or indirectly given or paid any commission, amount, fee or any form of consideration, monetary or otherwise, to any person or official, staff or representative of the Government in relation to any procurement project or activity. . If advance payment has been made or given, failure to fulfill or perform any of the obligations and undertakings in the contract shall be sufficient grounds for criminal liability for Fraud (Estafa) or the commission of fraud with unfaithfulness or abuse of trust by misappropriation or conversion of any payment received by a person or entity pursuant to an obligation involving the duty to render certain goods or services, to the detriment of the public and the government of the Philippines pursuant to Section 315 of Act No.
I/we agree that: (a) I/we shall be automatically disqualified from bidding on any procurement contract with any procuring entity for a period of two (2) years after receipt of your blacklisting order; and, (b) I/we will pay the applicable penalty provided for in Section 6 of the Instructions for the Use of the Bid Security Statement within fifteen (15) days of receipt of the written request from the procuring entity to perform the actions that result in the implementation of the bid security declaration according to articles 23.1(b) and 69.1, with the exception of 69.1(f), of the IRR of the RSH No. With the expiration of the offer's validity period, or any extension thereof at your request ;.
