However, they should be adapted as necessary to the circumstances of the particular procurement project. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Tender Documents.
Invitation to Bid
All bids must be accompanied by a bid bond in one of the acceptable forms and in the amount specified in ITB Clause 14. Bids will be opened in the presence of the representatives of the bidders who choose to attend the activity.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The bidders must comply with the eligibility criteria in Section 23.4.1 of the 2016 IRR of RA Number. Subcontractors must submit the document requirements as per Section 23.1 of the 2016 Revised IRR of RA Number. If the bidder claims preference as a domestic bidder or domestic bidder. The entity, a certification issued by the DTI must be provided by the bidder in accordance with Section 43.1.3 of the 2016 Revised IRR of RA no.
Any bid in excess of the ABC specified in point 1 of the IB will not be accepted. The price of the specified goods EXW (ex factory, ex factory, ex warehouse, ex showroom or off the shelf, as applicable);. The ordering party may request additional paper copies and/or electronic copies of the Bid.
The preliminary examination of bids will be governed by Article 30 of the 2016 revised IRR of UA No. The Procuring Entity will grant a preferential margin for the purpose of comparison of tenders in accordance with Section 43.1.2 of the 2016 revised IRR of UA No. The BAK will consider the conditions in the evaluation of bids under Section 32.2 of the 2016 revised IRR of UA No.
Bid Data Sheet
Sumulong St., Brgy San Juan, Morong, Rizal or the applicable International Commercial Terms (INCOTERMS) for this project. The amount of not less than if bid security is in cash, cashier's/driver's cheque, bank draft/guarantee or irrevocable letter of credit for Lot 1. The amount of not less than if bid security is in cash, cashier's/driver's cheque, bank draft/guarantee or irrevocable letter of credit for Lot 2.
The amount of not less than if bid security is in cash, cashier's/driver's check, bank draft/guarantee or irrevocable letter of credit for Lot 3. 20.2 [Mention here any licenses and permits that are relevant to the Project and the corresponding law that requires them. ]. 21.2 [Mention here any additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its revised 2016 IRR, including the Generic Procurement Manual, and associated issuances, are the primary source for the terms of the Contract and thus apply in the performance of the contract. Herein, clauses serve as a secondary source for the terms of the Contract. 9184 which allows the GPPB to change the IRR, which will be applied to all purchasing activities whose advertisement, posting or solicitation was issued after the enactment of said change.
Advance payment of the contract amount is provided under Annex "D" of the revised 2016 IRR of RA No. The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment corresponds to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days of receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms . in Section 39 of the 2016 revised IRR of RA No.
The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for such purposes. Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners of the joint venture shall be jointly and severally liable to the Procuring Entity.
Special Conditions of Contract
For goods supplied from within the Philippines, say:] “The terms of delivery applicable to this contract have been delivered to [indicate country of destination]. Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims).
The Supplier is required to provide all of the following services, including the additional services, if any, specified in Section VI. The Supplier shall provide such packaging of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this contract. The size and weight of the packing case shall take into account, where appropriate, the remoteness of the final destination of the Goods and the absence of heavy handling equipment at all points of transit.
A packing list identifying the contents and quantities of the package should be placed at an accessible point on the outer packaging if practical. Where the supplier is required under the contract to deliver the goods CIF, CIP or DDP, transportation of the goods to the port of destination or such other named place of destination in the Philippines as specified in this contract shall be arranged and be paid by the Supplier, and the cost thereof shall be included in the Contract Price. The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof.
Schedule of Requirements
Limited to repetitively needed goods and services that have been determined to be necessary and desirable, but due to their nature, use or characteristics, the quantity and/or exact time of need cannot be accurately predetermined and it is not advisable to to keep in stock. Prepared by the End User, linked to the APP and submitted to the BAC for approval by the HOPE.
Technical Specifications
Where applicable, the client may attach drawings, including site plans, if necessary, with the tender documents. Similarly, the supplier may be required to provide drawings or samples either with its quotation or for preliminary review by the client during performance of the contract. As part of the technical specifications, the providers must also complete a declaration of conformity, from which they demonstrate the compliance of the items with the specification.
Statements of "Compliance" or "Non-Compliance" must be supported by evidence in a bidder's bid and cross-referenced to that evidence. A statement which is not supported by evidence, or which is subsequently found to be contradicted by the evidence presented, will render the bid being evaluated liable to rejection. A statement either in the bidder's declaration of compliance or the supporting evidence that is found to be false either during bid evaluation, post-qualification or the performance of the contract may be considered fraudulent and render the bidder or supplier liable to prosecution under applicable laws and regulations .].
"Comply" or "Not Compliant" against each of the individual parameters of each Specification indicating the relevant performance parameter of the equipment offered. Declarations of "Compliance" or "Not Compliant" must be supported by evidence in the Bidders' offer and related to that evidence. A statement or in the bidder's compliance statement or supporting evidence that is found to be false or during bid evaluation, post-qualification or contract execution may be considered fraudulent and render the Bidder or supplier liable to prosecution.] .
Checklist of Technical and Financial Documents
2005, revised and finally approved by the Bureau of Internal Revenue (BIR). e) The prospective bidder's statement of all its ongoing public and private contracts, including contracts awarded but not yet started, if any, similar or dissimilar in nature and complexity to the contract to be offered ; and. f) Bidder's Single Largest Completed Contract (SLCC) Statement similar to the contract to be bid, except for the conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA no. 9184, within the relevant period. as provided in the Tender Documents; and. g) Original copy of the Bid Security. If it is in the form of a guarantee, also submit a certificate issued by the Insurance Commission; The original copy of the notarized declaration of insurance of the offer; and. h) Compliance with Technical Specifications, which may include production/delivery schedule, labor and/or after-sales/parts requirements, if applicable; and. i) Original Omnibus Affidavit (OSS) duly signed;. and if applicable, the Original Notarized Secretary's Certificate in case of a corporation, partnership or cooperative; or Original Special Authorization of all members of the joint venture giving full power and authority to its officer to sign the OSS and to do acts on behalf of the Bidder.
A line of credit committed by a universal or commercial bank in lieu of its NFCC calculation. l) If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists;. duly notarized statements from all potential joint venture partners stating that they will enter into and comply with the provisions of the JVA in the event the bid is successful. m) The original of the Financial Offer Form, duly signed and completed; and. n) The original of the price list, duly signed and completed. Other documentary requirements according to RA no. o) [For foreign bidders claiming due to the extension of their country's reciprocal rights to Filipinos] Certification from the appropriate government office of their country stating that Filipinos are permitted to participate in government procurement activities for the same item or the product. p) Certification from DTI if the Bidder claims preference as a Local Bidder or Local Entity.
