How to Write a Summer- Training Report
by
Dr. Yaser A. Khalaf
فوجلا ةعماج ةسدنهلا ةيلك Jouf University
College of Engineering
Outline
• What is a Summer-Training Report?
• Contents of a Summer-Training Report:
Cover Page
Table of Contents
Executive Summary
Background
Objectives
Training Methods and Activities
Conclusions and Recommendations
Appendices: (Supporting Documents)
• Tips
• Report Samples
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What is a Summer-Training Report?
• A summer-training report is a document that
presents the details of the training program.
evaluates the positive and negative aspects of the training program.
• The department can assess the effectiveness and usefulness of the training against the expected learning-outcomes of the Electrical Engineering program.
• English is the language of the report.
Contents of a Summer-Training Report
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Cover Page
Summer-Training Report
Location: (e.g. Jouf Electrical Power Plant) Date: (e.g. 8/6/2019 – 30/7/2019)
by
Student’s Name: {your name}
Student’s ID: {your ID}
Date: {e.g. 5/8/2019}
Table of Contents
• After finishing the report, generate a table of contents.
• A list of sections with a page number next to each section title.
• You need to insert a page-number in the document.
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Executive Summary
• This is the last section to write after finishing all sections of the report.
• It summarizes the report with focus on:
Background
Objectives
Brief description of training methods
What you learnt from the summer-training program.
Background
• Describe your theoretical background and level of learning.
What engineering knowledge you have.
• Describe the importance of summer-training and the need for practical training.
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Objectives
• Describe the target from the summer-training program.
Enhance practical engineering skills.
Understand the theoretical engineering knowledge.
Acquire managerial skills.
Recognize the flow of work in industry and business sectors.
Training Methods and Activities
• Explain how the training was conducted:
Lectures to explain tools, machines, principle of operation, …. Etc.
Technical sessions to operate tools, machines, …. Etc.
Field-training
Monitor of operation
Customer support
…
…
• Divide this section into subsections with one for each training- method/activity.
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Conclusions and Recommendations
• Conclusions section highlights:
The key findings of the training based on the training-methods and activities, previously discussed.
Skills acquired
New experiences
• Recommendations section offers proposals:
To overcome any barriers you confronted during the training program.
To improve the quality of the training and to maximize the benefits.
To minimize negativities.
To adopt ideas of the trainer-side.
• Recommendations may also rely on (if available) the
evaluation of the trainer-side for the trainees and vice-versa the feedback survey from the trainees to the trainer-side and
Appendices: (Supporting Documents)
• Timetable of the training program
• Evaluation-test of the trainer for the trainees.
• Evaluation Questionnaire of the trainees to the trainer and training program.
• Other documents relevant to the training such as a program you developed to accomplish specific task.
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Tips
• Never insert a figure/table without a caption.
• Never include a figure/table without discussion.
• Avoid spelling and grammatical errors; use auto-check of Word.
• Number the sections and subsections; for example:
3. Telephone Cabinets
3.1 Fiber Optics Cabinet 3.2 Copper Cabinets
• If there are references, add a section “References” at the end of the report.
• Quality of the report is much more important than the total number of pages.
Report Samples
• https://warwick.ac.uk/fac/sci/med/about/global/etatmba/pro tocols/protocols/training__final_report_-_tanzania.pdf
• https://www.risalatconsultants.com/wp-
content/uploads/2016/08/Project-Management-Training- Report.pdf
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