A Brief Overview of the Ugu Comprehensive lOP

CHAPTER THREE

3.2.2 A Brief Overview of the Ugu Comprehensive lOP

The planning process was understood as being oriented toward the development of a strategic plan that would:

liS> "Firmly place the trajectory of development onapath tCMtards sustainability liS> Makeameaningful and sustainable impact on the provision of appropriate physical

infrastructure

liS> Establish equitable opportunitiesforall the inhabitants ofthedistrict liS> VIgOrOusly attack the high levels ofpoverty in the district

!29 Adopt an advocacy approach towards people who are marginalised." (Ugu IDP 2001 b:3)

The development planner and the senior development planner (now the IDP Manager) largely undertook the five phases of the planning process. This in-house approach was supported by the IDP Steering Committee. The Chairman of the committee played a leading role in the community participation process. The planning process was based on the conviction that a 'bottom-up' Agenda 21 approach be adopted. This was enthusiastically supported by the Municipal Manager and the IDP Steering Committee, which is made up of the heads of department, senior Councillors, and various sector departments who attended on a need basis. Th-e intention was to develop an integrated district level plan based on intensive participation in the local municipality planning and participation processes. In a sense, this was a pragmatic solution to the fact that the two planners were tasked with assisting the local rural municipalities develop their IDP's with their consultants.

The Water Services Development Plan (WSDP) was to feed directly into the IDP process and unfolded in conjunction with the IDP process. The development planner was a member of the WSDP steering committee so that the link between the two plans could be strengthened. A SEA was commissioned in order to strengthen the lOP's throughout the district and to build the GIS database⁵. The phases of the planning process in relation to the community consultation process is shown in figure 4, overleaf.

5Udidi Development Planning Consultants prepared the Strategic Environmental Assessment (SEA) and Stewart Scott prepared the Water Services Development Plan (WSDP).

FIGURE 4. THE PLANNING PHASES, COMMUNITY CONSULTATION AND OUTPUT(Adapted Ugu IDP 2002b:6)

Phase0:Preparation IDP

~ Presentedtothe Representative Forum and Framework Plan& IDP Process Plan r---r' Adopted by Council on 11 July 2001

..Lt

Participation in local municipality community

Phase1:SnuationaIAnalys~ consultation process and Rep Forums Overviewofcurrent issues, level of Urnzumbe: 21-22 Sapt (Qoloqolo), 28-29 Sapt

(KwaHlongwa Hall), 6-7 Oct (Jonhsdale Hall), 8-9 Oct

developmen~ basic facts and figures. In (Kwa Fica High School) depth issue analysis based on: Ezinqoleni: 8 -17 October

Vulamehlo: 9 -12 October

Community issue analysis, service providers Umdoni: 15 October, 10 November

~ Hibiscus Coast 15 October written input, gender wor1<shop, HIV/AlDS

rv-

Umuziwabantu: 17- 20 October

task team workshop, meetings with cane District Community Participation Process:

growers and ChamberofCommerce. ^Radio:Octoberweekly,December daily1week Meetings:December 2001: 10,11,12, 13, 18, 19,&20.

Preliminary community level vision January 2002,7.

statements from district meetings Feedback to Representative Forum, Steering Committee, Top Management&, Council

..11

Phase2:Development Strategies _~ lOP District Strategy Workshop28/29Jan 2002 Vision statement strategies objectives, ^'r-

preliminary project identification, localized

----1\

Umzumbe: 4 Community Worttshops 5 March 2002 (Qoloqolo, KwaHlongwa Hall, Jonhsdale Hall, Kwa Rca guidelines, draft spatial framework --y

High School)

.l1

Umdoni: 1,8,10 December

Hibiscus Coast: 8 December Umuziwabantu: 7 December Phase3:Projects

Feedback to Representative Forum, Steering Prioritisation, business plans with KPls,

outputs, location, tasks, time-scales, bUdget, Committee, Top Management&, Council funding sources.

~

\r-- District Task Team Workshops 7,8&

Jl

13 February 2002

Phase4:Integrated Sectors and District Alignment Workshop - 11, 12 & 19 March2002

Dimensions Feedback to Representative Forum, Steering Sustainability Framework, Integrated Spatial Committee, Top Management&, Council Framework, Integrated LED, Poverty Relief, _~

Gender&Development, HIV/AIDS _'r- Programmes, Disaster Management

Framework, 5 Year Action Plan, Key Performance Areas& Municipal Institutional Programme, Integrated Financial Framewori<

Monitoring&Review Framework

Advertisement/ Public Comment

Ji

28 March Council announced intention to adopt 2^ndApril Advertised via Newspaper and Radio:

Phase5:Approval

f9

21 days for comment.

Draft Report and Submission

Council Adoption: 2May2002

!I

The work was divided up as follows:

Phase 0: Process Plan and Framework Plan

Institutional diagram. Gantt Charts&LA21 focus -Development Planner Budgeting and roles and responsibilities -lOP Manager

Phase One: Analysis

Situational analysis -lOP Manager assistedby PIMS Centre.

In depthcross -sector issue analysis and LA21 focus - Development Planner.

The Strategic Environmental Assessment -UDIDI and KZN Wildlife (Gathy Kay). - Managed by the Development Planner and supported by the GIS section.

Participation processes and workshops -Planning Division and GIS section supported by the Planning and Environment Committee Chairman, PIMS centre, Coastal lOP managers and rural municipal managers.

Collation of participatory information -Development Planner

Phase Two: Development Strategies

Development strategies. Localised guidelines and LA21 focus -Development Planner

Participation processes and workshops -Planning Division, GIS section and supported by the Planning and Environment Committee chairman, senior officials, PIMS centre, national lOP Task Team representative, provincial and national sector officials, rural municipal managers and coastal municipality lOP managers.

Collation of participatory information -Development Planner

Phase Three: Projects

Sustainability Framework. 'niche' market project sheets: HIV/AIDS. Gender and Development

& Water services project sheets -Development Planner and Municipal Engineer

Economic Development. Tourism and Finance project sheets - lOP Manager, DeVelopment Planner and & Director of Finance

Phase Four: Integrated Sectors and Dimensions

The Integrated Sustainability Framework: Spatial Development Framework: The Integrated Poverty Relief, Gender and Development Programme: Integrated HIVI AIDS Programme:

Disaster Management Framework: Five- Year Action Plan and Composite List of Sectors and Dimensions: Development Planner

The Integrated Local Economic Development Programme: Municipal Institutional Programme:

Institutional Plan and Communication Framework: Monitoring, Evaluation and Review Framework: lOP Manager and Communications Manager

Executive Summary: Development Planner

Phase Five: Approval: IDP Manager and Development Planner

3.2.2.1 Overview of Preparation Phase

In general, the Process and Framework Plans follow the lOP guidelines discussed in chapter two. The Institutional arrangements shown in Figure 5 are almost identical to those discussed in section two in relation to the lOP guidelines for institutional arrangements.

Figure 5: lOP Institutional Arrangements(Source: Adapted Ugu2002:3)

stakeholder level articipation

ctand Local Level