A PPENDICES

A

PPENDIX

A – C

OUNCILLORS

; C

OMMITTEE

A

LLOCATION

A

ND

C

OUNCIL

A

TTENDANCE

Councillors, Committees Allocated and Council Attendance

Council Members

Full Time / Part Time

Committees Allocated *Ward and/ or Party

Represented

Percentage Council Meetings Attendance

Percentage Apologies for non- attendance

FT/PT % %

Mehlomakhulu S FT Executive Mayor PR 100% 0%

Sello SA FT Deputy Executive Mayor PR 90% 10%

Sobuthongo PT FT Speaker PR 100% 0%

Tobo BN FT Chief Whip PR 90% 10%

Twabu MM FT MPAC Chairperson PR 90% 10%

Bosman- Magangana KJ FT Special Programs Unit PR 90% 10%

Kulu S FT Intergovernmental Relations & Communications PR

90% 10%

Mankahla PN FT Sport, Arts, Culture, Heritage, Museums & Libariess PR 100% 0%

Mohale PA FT Infrastructure Development and Municipal Services PR 90% 10%

Msokana N FT Corporate Services PR 100% 0%

Nkula N FT Budget and Treasury Office PR 90% 10%

Nqoko N FT Planning and Economic Development PR 80% 20%

Nqatsha L PT Public Participation / Infrastructure Development and

Municipal Services PR 100% 0%

Pangwa K FT Rules, Ethics and Members Interest / Sports Arts and Culture PR 80% 20%

Voko E PT ICT / Corporate Services PR 100% 0%

Betwayo B PT Infrastructure Development and Municipal Services PR 90% 10%

Bongwana N PT MPAC PR 100% 0%

Cekeshe SAN PT Corporate Services PR 100% 0%

Cwele N PT Budget and Treasury PR 70% 30%

Dandala HN PT Budget and Treasury PR 80% 20%

Dangisa SS PT MPAC PR 100% 0%

Langa NT FT Community Development Services PR 70% 30%

Langasiki N PT Sport, Arts and Culture PR 70% 30%

Leballo WP PT IGR / ICT PR 90% 10%

Maqhashalala PT Economic Development / Public Participation PR 90% 10%

Mbuyelwa F PT IGR / ICT PR 100% 0%

Mcambalala LG PT Community Development Services PR 100% 0%

Mhlwazi Z PT Infrastructure Development and Municipal Services W 70% 30%

Mkhandaniso M PT Municipal Public Accounts W 90% 10%

Motjope T FT Budget and Treasury Office W 100% 0%

Mzimkhulu BL FT SPU / Sports, Arts and Culture PR 60% 40%

Ndamase NL PT Economic Development Planning PR 90% 10%

Ngesi V FT Special Programmes PR 90% 10%

Page 179 of 144 Councillors, Committees Allocated and Council Attendance

Council Members

Full Time / Part Time

Committees Allocated *Ward and/ or Party

Represented

Percentage Council Meetings Attendance

Percentage Apologies for non- attendance

FT/PT % %

Njobe N PT Community Development Services W 100% 0%

Nkomo NB PT Economic Development and Planning / Public Participation PR 100% 0%

Nxesi CL PT Special Programs PR 80% 20%

Potwana WB

FT Municipal Public Accounts PR 80% 20%

Sobazile NF PT CPS and Public Participation PR 90% 10%

Sontsi FP PT Intergovernmental Relations PR 90% 10%

Page 180 of 144

A

PPENDIX

B – C

OMMITTEES AND

C

OMMITTEE

P

URPOSES

Committees (other than Mayoral / Executive Committee) and Purposes of Committees

Municipal Committees Purpose of Committee

Rules, Ethics and Members Interests Committee This committee is responsible for ensuring the welfare of council members.The committee also ensures that discipline in council is paramount.It ensures that the ethics of the council members are upheld

Public Participation & Petitions Committee The Public Participation and Petitions Committee is responsible for ensuring that petitions and participation are held and resolved according to the local government legislative prescripts and frameworks

Municipal Public Accounts Committee The Municipal Public Accounts Committee provides oversight and is also responsible for scrutinising municipal performance.

Information, Communication and Technology Committee

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Infrastructure, Development and Municipal Services Committee

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Corporate Services Committee

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Community Development Services

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Planning & Economic Development

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Budget & Treasury Ofiice

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Audit Committee

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

Remuneration Committee

This committee is a council committee which is charged with the responsibility to provide oversight and guidance to administration

T B

Page 181 of 144

A

PPENDIX

C –A

DMINISTRATIVE

S

TRUCTURE

Administrative Structure

Directorate Director/ Manager (state Tile and Name

MM's Office Mr. Z.H. Sikhundla (Municipal Manager)

Budget and Treasury Mrs. U.P. Mahlasela

PED Ms. M. Bambeni (Senior Manager)

CPS Vacant (Senior Manager)

IDMS Mr. X. Masiza (Senior Manager)

CDS Mrs. D.N. Ngxenge (Senior Manager)

Page 182 of 144

A

PPENDIX

D – F

UNCTIONS

O

F

M

UNICIPALITY

/ E

NTITY

Municipal / Entity Functions

MUNICIPAL FUNCTIONS Function Applicable to Municipality (Yes /

No)*

Function Applicable to Entity (Yes / No)

Constitution Schedule 4, Part B functions:

Air pollution Yes

Building regulations No

Child care facilities No

Electricity and gas reticulation No

Fire-fighting services Yes

Local tourism No

Municipal airports No

Municipal planning Yes

Disaster Management Yes

Thusong Services Yes

Customer Care Yes

Institutional and Social Development Yes

Fire safety, prevention and fighting services Yes Sports, Arts, Culture, Recreation and Heritage Yes

Municipal Health Services Yes

Local Economic Development Yes

Integrated Development Planning Yes

Geographic Information System Yes

Dam Management Yes

Environmental Management Municipal public transport

Municipal public works only in respect of the needs of municipalities in the discharge of their responsibilities to administer functions specifically assigned to them under this Constitution or any other law

Pontoons, ferries, jetties, piers and harbours, excluding the regulation of international and national shipping and matters related thereto Storm-water management systems in built-up areas

Trading regulations

Water and sanitation services (including rural and urban)

Beaches and amusement facilities No

Billboards and the display of advertisements in public places No Cemeteries, funeral parlours and crematoria No

Cleansing No

Page 183 of 144 Municipal / Entity Functions

MUNICIPAL FUNCTIONS Function Applicable to Municipality (Yes /

No)*

Function Applicable to Entity (Yes / No)

Control of public nuisances No

Control of undertakings that sell liquor to the public No Facilities for the accommodation, care and burial of animals No

Fencing and fences No

Licensing of dogs No

Licensing and control of undertakings that sell food to the public No

Local amenities No

Local sport facilities No

Markets No

Municipal abattoirs No

Municipal parks and recreation No

Municipal roads No

Noise pollution Yes

Pounds No

Public places No

Refuse removal, refuse dumps and solid waste disposal No

Street trading No

Street lighting No

Traffic and parking No

* If municipality: indicate (yes or No); * If entity: Provide name of

entity T D

Page 184 of 144

A

PPENDIX

E – R

ECOMMENDATIONS

O

F

T

HE

M

UNICIPAL

A

UDIT

C

OMMITTEE

Y

EAR

1

Date Committee Recommendation Recommendation Adopted

Yes or No Comment if No

27 August 2016

AFS Reviews 2016: it was resolved IA should review the final set of AFS and submit IA reviews to AC YES APR: It was resolved that a final set of APR must be reviewed to check whether audit findings raised were addressed before submission to AG

YES

Risk Based Internal Audit was approved YES

25 October 2016

It was resolved that Risk Management Committee be finalized by October 2016 YES It was resolved that the appointment of CFO be finished December 2016 YES It was resolved that ICT timeframes be revised to address the audit findings raised by IA YES It was resolved that the AC chairperson must write a formal correspondence to the MM informal him with unsatisfactory of the AC with performance management (Q1)

YES

AC not happy with implementation status of audit action plan YES

03 February 2017

AC advised management to rectify audit findings raised by AG on audit report YES

AC noted the management letter YES

Adjusted Audit Coverage Plan for the year 2016-19 was approved YES

AC recommended to management that AFS plan be in place for achievement credibility of AFS YES AC advised management to implement Internal Audit recommendations to improve good governance YES AC advised management that the Risk Register be monitored and reported to Risk Management Committee

and AC meetings YES

02 May 2017

It was resolved that the management will formulate a standard SLA, in line with internal audit

recommendations YES

Audit Committee Charter and Internal Audit Charter was approved YES

AC advised management to implement internal audit recommendations, all report tabled to AC meetings YES

Page 185 of 144

A

PPENDIX

F – L

ONG

T

ERM

C

ONTRACTS

A

ND

P

UBLIC

P

RIVATE

P

ARTNERSHIPS

Name of Service Provider Description of Services Rendered Start Date Expiry

Date

Project Manager

Contract Value

The Municipality does not have contracts that are more than three years or long term contracts.

Public Private Partnerships Entered into

Name and Description of Project Name of Partners Start Date Expiry

Date

Project Manager

Contract Value

The Municipality did not enter in any Public Private Partnerships.

A

PPENDIX

G – D

ISCLOSURES

O

F

F

INANCIAL

I

NTERESTS

Position Name Description of Financial Interest

Executive Mayor Cllr S Mehlomakhulu FAMILY HOUSE X 2 R2 000 000.00

CATTLE, SHEEP, &GOATS R1 200 000.00 VEHIHLES X 4 R1 500 000.00

FRIDGES X 2 R70 000.00