VI. Budget & Treasury
3.1.3 ADOPTED INTERNAL DEVELOPED AND REVIEWED POLICIES, STRATEGIES AND PLANS
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Remedial Action
I. Appointment of dedicated official for fleet
II. Municipality to engage for a year contract for maintenance III. Purchase a fleet management system
3.1.3 ADOPTED INTERNAL DEVELOPED AND REVIEWED POLICIES,
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
travelling, either to outlying areas of the municipality’s area of jurisdiction or beyond Vehicle Usage
Policy
27/10/2011 29/05/2013 Res. No OCM 2-7.1
To regulate the use of official municipality vehicles and to ensure that they are used in a safe and efficient manner in order to minimise accidents and abuse of vehicle To provide a procedure for accidents and modus operandi for conducting an enquiry into vehicle accidents involving municipal vehicle.
Study Assistance Policy
First
development
29/05/2015 Res. No OCM 2-7.1
The purpose of this policy is to provide for the establishment of a bursary scheme and to provide for the regulation and administration of bursaries granted to officials of the municipality. The Mbhashe Local Municipality in its endeavour to ensure formal education and training of its employees and councillors, the Council is introducing the Study Assistance policy Career Path and
Succession Planning Policy
24/03/2010 15/12/2013 Res. No OCM 4-6.3
This policy serves to establish the present and potential talent in the municipality in a systematic way with a view of filling future positions effectively and quickly
To create an on-going supply of well trained, broadly experienced, well-motivated employees who are ready to step into key positions as needed
To align the future staffing needs of the municipality with the availability of
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
appropriate resources within the municipality Employment
Equity Plan
28/03/2012 29/05/2013 Res. No OCM 2-7.1
Goals and targets
Employees with disabilities Employment barriers Affirmative action Subsistence and
travelling Policy
27/05/2013 27/05/2015 Res. No OCM 2-7.1
The policy describe on who is entitled to the subsistence and travelling of the municipality
A representative may claim a daily subsistence allowance as provided in the policy with the understanding that all personal expenses are covered by the subsistence and travelling allowance
The policy objective is to set out the basis for the payment of subsistence and travel allowance for the purposes of official travelling, either to outlying areas of the municipality’s area of jurisdiction or beyond Vehicle Usage
Policy
27/10/2011 29/05/2013 Res. No OCM 2-7.1
To regulate the use of official municipality vehicles and to ensure that they are used in a safe and efficient manner in order to minimise accidents and abuse of vehicle To provide a procedure for accidents and modus operandi for conducting an enquiry into vehicle accidents involving municipal vehicle.
Study Assistance Policy
First
development
29/05/2015 Res. No OCM
The purpose of this policy is to provide for the establishment of a bursary scheme and
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
2-7.1 to provide for the regulation and administration of bursaries granted to officials of the municipality. The Mbhashe Local Municipality in its endeavour to ensure formal education and training of its employees and councillors, the Council is introducing the Study Assistance policy Career Path and
Succession Planning Policy
24/03/2010 15/12/2013 Res. No OCM 4-6.3
This policy serves to establish the present and potential talent in the municipality in a systematic way with a view of filling future positions effectively and quickly
To create an on-going supply of well trained, broadly experienced, well-motivated employees who are ready to step into key positions as needed
To align the future staffing needs of the municipality with the availability of appropriate resources within the municipality Employment
Equity Plan
28/03/2012 29/05/2013 Res. No OCM 2-7.1
Goals and targets
Employees with disabilities Employment barriers Affirmative action Employment
Equity Policy
27/10/2011 29/05/2013 Res. No OCM 2-7.1
The seeks to transform the municipality into a non-racial, non-sexist institution through eliminating and identifying all forms of discrimination based on race, creed, gender and any other forms of stereotypes of groups.
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
Address the imbalances in the composition of the present and future internal labour force with regard to designated groups thus raise the ability of the municipality to serve effectively and fairly all members of the community with due regard to culture and ethnicity.
Acting Allowance Policy
28/03/2012 29/05/2013 Res. No OCM 2-7.1
The policy indicates on who should act and the appointee of that person
It also indicates the duration acting and the calculations of remuneration to the people who are acting
Transfer and demotion Policy
27/10/2011 29/05/2013 Res. No OCM 2-7.1
Potential abilities of employee’s capacity to be promoted are hampered by lack of adequate support to develop their potential.
For promotional purposes internal advertisements for vacancies give first preference to existing employees to apply for vacant positions
The option of mentorship is also provided to designated employees
Training and development
Policy
30/03/2009 29/05/2013 Res. No OCM 2-7.1
Municipality training and development policy provide budget for study assistance to all interested employees
Focused on training and development to assist employees and councillors to overcome identified educational deficiencies The training and development of the municipality is based on competencies
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
required to perform various jobs and execute various functions within the municipality.
Monitoring and evaluation of training and development is done to ensure that training of staff is in accordance with workplace skills plan and the objectives set are met.
Leave Policy 27/10/2011 29/05/2013 Res. No OCM 2-7.1
The purpose of the policy if to provide the necessary guidelines affecting leave and to regulate the granting of leave within the framework of the provisions and measures set out in the current legislation and the collection agreements taking into account all amendments current and future which might affect this policy.
Internship Policy First
Development
27/05/2015 The is to develop and prepare a pool of qualified candidates who understand the intricacies of the public service. To resolve the general shortage of qualified and skilled people in the workforce by encouraging graduates to equip themselves with the necessary practical experience. To assist in meeting the strategic staffing needs of the public service by providing practical and accelerated work experience programmes that expose interns to specific
Overtime Policy First
Development
27/05/2015 The main purpose of the policy is to regulate and restrict all over time worked by council employees such that it is reasonable and within the scope of work and budget.
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POLICY/PLAN STATUS KEY ISSUES Adoption year Review Year
Table 18