Quart er 2 (Oct. -
Dec.)
Quart er 3 (Jan. -
Mar.)
Quarte r 4 (April - June)
1 P6G9O22.07 Good Governance and Public Participation ALL Admin
Develop ment and Review of municip al policies, plans, strategie s and SOP’s
Q3:
Depart, Council Strat Plan Program me reflecting the reviewal Q4:
Copy of Council extract
Adopted Framew orks, Policies, and SOPs
Number of departm ents with reviewe d policies, plans, strategie s and SOP’s by set date
Numb er, date
N/A N/A N/A N/A N/A N/A
Facilitat e the annual review of municip al policies, plans, strategie s and SOP’S for the 6 departm ents by 31 May 2021
N/A N/A Presenta
tions of the reviewe d BYLA WS, TOR, policies, Plans, Framew orks, Charters
&
Standar d Operati ng Procedu res at the Depart mental and Annual Strategi c Plannin g worksh op.
Presentat ions of the reviewed BYLAW S, TOR, policies, Plans, framewo rks, charters and Standard Operatin g Procedur es to the municipa l governan ce structure s.
2 P6G9O22.08 GOOD GOVERNANCE AND PUBLIC PARTICIPATION ICT (Information, Communications & Technology) Admin
ICT governa nce services:
Renew Licenses , systems audit;
Integrate system, sitting of ICT steering committ ee
Q1, Q2:
Proof of payment for licensing.
Q3, Q4:
Proof of payment for licensing, proof of submissi on, Invitation s and Attendan ce registers.
Existing Deploye d systems
Number of ICT governa nce systems perform ed by set date by 30 June 2019
Date
R700 000,00 R700 000,00 POPIA Assurance, Software Licencing, Consulting N/A N/A N/A
Perform 6 ICT governanc e services to Ensure complianc
e to
standards and framework s by 30 June 2021
Facilitation and securing license for Microsoft and Munsoft by 30 September 2020
Facilitat ion and securing license for VIP and GIS by 31 Decemb er 2020.
Facilitat ion and securing license for VIP and GIS by 31 March 2021 Submiss ion of System Audit report to ICT Steering Commit tee by 31 March 2021 Submiss ion of quarterl y report on Integrati on of Systems (Munso ft | VIP) to ICT Steering Commit tee by 31 March 2021 Facilitat e the Sitting of ICT Steering Commit tee by 31
Facilitati on and securing license for OrgPLU S by 30 June 2021.Su bmission of quarterly report on Integrati on of Systems (Munsoft
|VIP) to ICT Steering Committ ee by 30 June 2021.
Facilitate the Sitting of ICT Steering Committ ee by 30 June 2021 Submit POPIA Complia nce assessme nt report to ICT Steering Committ ee by 30 June 2021.
submissi
March 2021
on of draft function al based file plan to provinci al archives by 30 June 2021
Quarterly Cash Flow
R700
000,00 N/A N/A N/A R700
000,00
3 P6G10O25.02 Good Governance & Public Participation Public Participation Admin
Impleme ntation of Ward Operatio nal Plan.
Q1, Q2, Q3 &
Q4:
Monthly reports on ward operation al plans submitte d to MTM and attendanc e registers of ward committe e meetings
Adopted the Ward Operatio nal Plans on 2018/20 19- CR 484/12/0 9/2018
Number of meeting s &
worksho p on Ward operatio nal held by set date
Numb er, date
R3 300 000,00 R3 300 000,00 Ward Committee Remuneration N/A N/A CCR
Coordin ation of monthly ward committ ee meeting s and one worksho p on ward operatio nal plans by 30 June 2021
Compile one (1) quarterly Report on the monitoring of the functionality of the Ward Committees per ward by 30 September 2020.
Compil e one (1) quarterl y Report on the monitor ing of the function ality of the Ward Commit tees per ward by 31 Decemb er 2020.
Compil e three (3) Monthl y Reports on the monitor ing of the function ality of Ward Commit tees per ward by 31 March 2021.
Compile three (3) Monthly Reports on the monitori ng of the function ality of Ward Committ ees per ward and one (1) worksho p on ward operatio nal plans held by 30 June 2021.
Quarterly Cash Flow
R3 300
000,00 R825 000,00
R825 000,00
R825 000,00
R825 000,00
4 P6G9O22.01 Good Governance And Public Participation IDP Admin IDP
Review processe s: I
Q1:
advert and council Resolutio n, Public notices, attendanc e registers, reports Q2:
advert, Public notices, attendanc e registers, report Q3:
advert and council Resolutio n, Public notices, attendanc e registers, reports;
Draft IDP Q4:
advert and council Resolutio n, Public notices, attendanc e registers;
Adopted IDP
2017/20 22 IDP documen t in place
Adopted 2020/21 IDP review by set date
Date
R1 294 000,00 R1 294 000,00 Catering Services, Promotional Material, IDP Document, Transport, Strategic Planning, Conferencing N/A N/A Opex
Develop ment of 2021/20 22 IDP Review by 31 May 2021
Preparation of the 2020/2021 budget process plan by 31 July 2019
One (1) IDP Commu nity outreac h held by 31 Decemb er 2020.
Table draft situatio nal analyses report to council by 31 March 2021.
Sitting of 4th IDP represent ative forum &
steering committ ee meetings by 30 June 2021.
Sitting of 1st IDP representative forum &
steering committee meetings by 30 September 2020.
Sitting of 2nd IDP represen tative forum &
steering committ ee meeting s by 31 Decemb er 2020.
Hold Strategi c Plannin g Session by 31 March 2021.
Adoptio n of the IDP documen t by 30 June 2021.
Develop 2020/20 21 draft situatio nal analysis report by 31 Decemb er 2020.
Sitting of 3rd IDP represen tative forum &
steering committ ee meeting s by 31 March 2021.
Quarterly Cash Flow
R1 294
000,00 R323 500,00
R323 500,00
R323
500,00 R0,00
5 P6G10O25.06 Good Governance & Public ParticipationCommunications & Special Programmes Unit (SPU) Admin
Q1-4 - Attendan ce Register for IGR and LCF.
PDF version of publicati ons.
2017/22 Commu nications
Strategy
Number of commu nication program mes conduct ed by set date
Numb er, date
R1 950 000,00 R1 950 000,00
Conduct 13 commun ications program mes for the 2020/21 action plan by 30 June
2021
Commu nication action plan review and media training
2018/19 Commu nication
action Plan
R400 000,00 R400 000,00
One Communication action
plan review. N/A N/A N/A
4 Quarterl y IGR Meeting s
R30 000,00 R30 000,00
One IGR Meetings
One IGR Meeting s
One IGR Meeting s
One IGR Meetings
4 Quarterl y LCF meeting s
R300 000,00 R300 000,00
One LCF meetings
One LCF meeting s
One LCF meeting s
One LCF meetings
Establis h media partners hip with TVOM for Talk to Your Ward Cllr.
radio program me
R70 000,00 R70 000,00
N/A
One media partners hip establis hed
N/A N/A
Produce 3000 copies of service delivery booklet
R400 000,00 R400 000,00
N/A
Print 1500 newslett er copies of 1st edition for 2019/20 20 FY and showcas e distribut ion plan
N/A
Produce service delivery highlight s publicati on.
Procure and install 12 billboar ds (Inc.
Border points)
R500 000,00 R500 000,00
Process for the procurement of the billboards
N/A
Installat ion of 12 billboar ds
N/A
Organiz e 1 state of the municip ality address event
R250 000,00 R250 000,00
N/A N/A N/A
Organize 1 state of the municipa lity address event.
Quarterly Cash Flow
R1 950
000,00 R487 500,00
R487 500,00
R487 500,00
R487 500,00
6 P6G10O25.08 Good Governance & Public Participation Communications & Special Programmes Unit (SPU) Various Wards
Q1-4 – List of students and proof of payment, Attendan ce Register for children, and youth activities.
Invites and attendan ce register for LAC.
Adopted Designat ed groups strategy
Number of program mes on empowe rment of designat ed groups conduct ed by set date
Numb er, date
R1 385 000,00 R1 385 000,00
Conduct 11 program mes on empowe rment of designat ed groups by 30 June 2020
Register 25 students from Matatiel e at instituti ons of higher learning pay bursary fees for 2 students
R400 000,00 R400 000,00
N/A N/A
{1}
Assist 25 students from Matatiel e with applicat ions at instituti ons of higher learning and pay their registrat ion fees.
{2} Pay bursarie s for 3 students .
N/A
Host 1 Christm as party for OVCs
R350 000,00 R350 000,00 N/A
{3}
Coordin ate 1 children 's empowe rment program mes
{4}
Coordin ate 1 children 's empowe rment program mes
N/A
Host 1 sports develop ment program me (Mayora l Cup)
R400 000,00 R400 000,00 N/A
{5}
Coordin ate 1 youth month activitie s
N/A
{6}
Coordina te 1 youth month activities
Coordin ation of woman’
s day celebrati on/anti- femicide program me
R150 000,00 R150 000,00
Host women's day event N/A N/A N/A
Host 1 World AIDS Day
event R70 000,00 R70 000,00 N/A
Host 1 World AIDS Day event
N/A N/A
4 Local AIDS Council meeting
s R15 000,00 R15 000,00 {7} One (1) Local AIDS
Council meeting
{8}
One (1) Local AIDS Council meeting
{9}
One (1) Local AIDS Council meeting
{10}
One (1) Local AIDS Council meeting.
Host 1 Grandpa rents
day R70 000,00 R70 000,00 N/A NA N/A
Host 1 Grandp arents day Quarterly Cash
Flow
R1 455
000,00 R363 750,00
R363 750,00
R363 750,00
R363 750,00
7 P6G9O22.05 Good Governance & Public Participation Legal Services Admin
Review and drafting of by- laws
Q1 – Q2:
Report to MTM Q3:
Procurem ent documen tation (Advert), Council resolutio n/extract.
Q4:
Gazette Number PLUS Q1-4 - Quarterl y Progress Report to Council.
2 By laws reviewed and drafted in 2018/20 19 FY
Number of by- laws reviewe d and gazetted by set date
Numb er, date
R70 000,00 R70 000,00 Printing, publications N/A N/A N/A
Review 1 (one) and Gazette one (1) bylaw by 30 June 2021.
Review ONE (1) bylaw and submit report to MTM by 30 September 2020.
Review ONE (1) bylaw and submit report to MTM by 31 Decemb er 2020.
Procure ment process for the gazettin g of one (1) bylaw and submiss ion of reviewe d bylaw to Council for approva l by 31 March 2021.
Gazette one (1) bylaw {Propert y Rates}
by 30 June 2021.
Quarterly Cash Flow
R70
000,00
R70 000,00
8 P6G9O22.06 Good Governance & Public Participation Legal Services Admin Litigatio
n manage ment
Q1-4 - Quarterl y Progress Report to Council.
2019/20 litigation register
Percenta ge of legal services and advice provide d by set date
Perce ntage,
date R2 500 000,00 R2 500 000,00
Provide 100%
legal services and advice municip al legal matters
Provide 100% legal services and advice ON municipal legal matters by 30 September 2020.
Provide 100%
legal services and advice ON municip al legal matters by 31
Provide 100%
legal services and advice ON municip al legal matters by 31
Provide 100%
legal services and ON municipa l legal matters by 30 June 2021.
by 30 June 2020
Decemb er 2020.
March 2021
Quarterly Cash Flow
R2 500
000,00 R625 000,00
R625 000,00
R625 000,00
R625 000,00
9 P6G9O22.05 Good Governance & Public Participation Monitoring, Evaluation and Risk Management Admin
Compila tion of the Midyear Perform ance Report
Q2:
Proof of distributi on of Mid-year template.
Q3:
Council Extract
2017/18 Mid- year Perform ance report adopted
2019/20 20 Midyear perform ance report approve d by set date
Date
N/A N/A N/A N/A N/A N/A
Approval of the 2020/2021 Midyear performan ce report
by 31
January 2021
N/A
Distribu tion of Mid- year templat e to Manage rs to complet e by 31 Decemb er 2020.
Final Mid- year report adopted by Council by 31 January 2021.
N/A
10 P6G9O22.06 Good Governance & Public Participation Monitoring, Evaluation and Risk Management Admin
Develop ment of 2019/20 Annual perform ance report and annual report
Q1: proof of submissi on Q2:
proof of Email to managers Q3:
Annual Report (AR) and Council Resolutio n Number
Annual Report
Adopted reports by set date
Date N/A N/A N/A N/A N/A N/A
Compila tion of the 2019/20 annual perform ance report and Annual Report by 31 March 2021
Final 2018/2019 Annual Performance Report (APR) submitted to Auditor General (AG) by 31 August 2019.
Distribu tion of Annual Report (AR) templat e to Manage rs to complet e by 31 Decemb er 2020.
1st DRAFT 2018/201 9 Annual Report tabled at Council by 31 January 2020.
Final DRAFT 2019/202 0 Annual Report tabled at Council by 31 March 2021.
N/A
Number IDP REFERENCE NATIONAL KPA Departmental Programme Ward
PROJECT S
Means of
Verification BASELINE INDIC ATORS
Unit of Mea sure
Actucal Budget 2020/2021 FY Project Total Cost Opex, Segmetn Description Capex Segment Description. Revenue Segment Description Funding Source
ANNU AL TARG ET
Quart er 1 (July - Sept.)
Quart er 2 (Oct. - Dec.)
Quart er 3 (Jan. - Mar.)
Quarte r 4 (April - June)
1 P4G6O16.01 Spatial Rationale Development Planning 1, 19, 20. 26
Land survey activities - 1. Closure and
rezoning of open spaces, 2.Rezoning of land parcels, 3.
survey of municipal land parcels, 4.resurveyi ng of land parcels (illegal allocations/
extensions, encroachme nts,
5.relocation of
unsuitable
Q1: Submission of application to Surveyor General Q2-Q4:
Submission of application reports to Surveyor General (SG) diagrams and 1 Subdivision report. Draft SG Diagrams.
Resurveying report
50 surveyed land parcels, 16 disposed open spaces, Surveyed land parcels, Allocations on unsuitable land (Itsokolele), Illegal
allocations/exte nsions,
encroachments
Number of land survey activitie
s coordin
ated by set date
Nu mbe
r, date
R500 000,00 R500 000,00 Land Survey N/A N/A Opex
Coordi nate 5 land survey activiti es by 30 June 2021
Submiss ion by the Land Surveyo r of an applicati on to Surveyo r General (SG) for ({1}16 closure and rezoning of disposed open spaces, Rezonin g of land parcels by 30 Septemb er 2020.
{2}
Surveyi ng of 10 municip al land parcels and submissi on of applicati on of SG Diagram s to SG by 31 Decemb er 2020.
{3} Sub- division of 5 land parcels by 31 March 2021
{4}
Relocatio n of 5 unsuitabl e land parcels {5}
Resurvey ing of 5 municipa l land parcels by 30 June 2021
land allocations
Quarterly Cash Flow
R500
000,00 N/A N/A
N/A
R500 000,00
2 P4G6O16.02 Spatial Rationale Development Planning 19
Traffic study for general mixed use developmen t in old landfill site area
Q1: Advert and appointment letter Q2 – Q4: Traffic study reports from service provider and proof of submission to South Africa National Roads Agency Limited (SANRAL)
Draft SG Diagrams 2019/20 financial year
Traffic study for old land fill
site conduct
ed by set date
Nu mbe
r, date
R200 000,00 R200 000,00 Traffic Study N/A N/A Opex
Condu ct traffic study for old land fill site area by 30 June 2021
Processe s for the appoint ment of a service provider to undertak e traffic study for Cedarvil le commer cial develop ment by 30 Septemb er 2020.
Underta king traffic study by service provider on the followin g: {1}
review of planning report relevant to study area {2}
Underta ke traffic counts at study area {3}
undertak e survey intervie ws. 31 March 2021.
Finalizat ion of the traffic study by service provider on the followin g: {1}
review of planning report relevant to study area {2}
undertak e survey intervie ws and {3}
submissi on of traffic study to SANRA L for approval by 30 June 2021.
N/A
Quarterly Cash Flow
R200
000,00 N/A N/A R200 000,00 N/A
3 P4G6O16.03 Spatial Rationale Development Planning 19
Valuation of
Municipal land parcels
Q1 - Q4: 10 Valuation reports from Land Valuer
20 valued land parcels 2019/20 financial year
Number of Municip al land parcel valuatio n conduct ed by set date
Nu mbe r, date
R200 000,00 R200 000,00 Valuation N/A N/A Opex
Conduct valuatio n of 15 municip al land parcels by 30 June 2021
Valuatio n of 7 Municip al land parcels by 30 Septemb er 2020.
Valuatio n of 8 Municip al land parcels by 31 Decemb er 2020.
N/A N/A
Quarterly Cash Flow
R200 000,00
R100 000,00
R100
000,00 N/A N/A
4 P4G6O16.03 Spatial Rationale Development Planning 19, 26
Township Register opened
Q1 – Q4: Quarterly Reports from the service provider Q4: Proof of Submission to Tribunal and gazette number
Draft SG diagrams
Plannin g &
Survey of Comme rcial and residenti al (middle income) develop ment project in Cedarvil le and Matatiel e conduct ed by set date
Date
R850 000,00 R850 000,00 Planning and Survey N/A N/A Opex Condu
ct Planni ng &
Survey of Comm ercial and residen tial (middl e income ) develo pment project in Cedarv ille and Matati ele by 30
Underta ke relevant studies for commer cial and residenti al (Middle Income) develop ment project in Cedarvil le and Matatiel e by 30 Septemb er 2020
Underta ke relevant studies for commer cial and residenti al (Middle Income) develop ment project in Cedarvil le and Matatiel e by 31 Decemb er 2020
Submiss ion of applicati ons to Municip al Planning Tribunal for approval by Tribunal by 31 March 2021
Submissi on of condition
s of
establish ment to conveyan cer for opening Townshi p register for Cedarvill e and Matatiele with Deeds Office by 30 June 2021.
June 2021 Quarterly Cash
Flow
R850
000,00 R212 500,00
R212
500,00 R212 500,00
R212 500,00
5 P4G6O16.04 Spatial Rationale Development Planning All wards Appointme
nt of a service provider to review land
audit Q1: Minutes of Engagement meeting Q2:
Appointment letter.Q3 – Q4:
Reports on reviewal of land audit
2012 land audit document
Land audit reviewe d by set date
Date
R2 500 000,00 R2 500 000,00 Feasibility Study N/A N/A Opex
Revie w Land audit by 30 June 2021
Facilitat ing engage ments with COGTA for undertak ing land audit (establis hment of coordina ting teams) by 30 Septemb er 2020.
Process for the appoint ment of a service provider to undertak e a review of land audit by 31 Decemb er 2020.
Submiss ion of quarterl y report on progress of undertak ing a review of land audit by 31 March 2021.
Submissi on of quarterly report on progress of undertaki ng a review of land audit by 30 June 2021.
Quarterly Cash Flow
R2 500 000,00
R625 000,00
R625 000,00
R625 000,00
R625 000,00
6 P4G6O18.01 Spatial Rationale Development Planning 1, 19, 20
Small Town Revitalizati on
programme establishme nts,
(Appointme nt of a service provider to undertake) feasibility studies and business plans as per the
implementa tion plan),
Q1: Minutes of Engagement meeting Q2:
Appointment letter.Q3 – Q4:
Reports on feasibility study for STR
No STRP implemented in the
municipality
Small Town Revitilis ation ( STR) Establis hment program me Coordin ated by set date
Date
R650 000,00 R650 000,00 N/A N/A Opex
Coordi nate the establi shment of Small Town Revitil isation (STR) progra mme by 30 June 2021
Engage ments with SALGA to establish STR program
Process for the appoint ment of a service provider to underta ke feasibili ty study for STR by 31 Decemb er 2020.
Submiss ion of quarterl y report on progress of to underta ke feasibili ty study for STR by 31 March 2021.
Submissi on of quarterly report on progress of to underta ke feasibilit y study for STR by 30 June 2021
Quarterly Cash Flow
R650
000,00 R162 500,00
R162
500,00 R162 500,00
R162 500,00
7 P4G6O18.02 Spatial Rationale Development Planning 1
Appointme nt of a service provider to facilitate Maluti land tenure
Q1: Minutes Q2:
Appointment letter.Q3 – Q4:
Reports on Maluti Land Tenure upgrade programme
Tachy surveys, deed of grants, layout plans, draft zoning map
Maluti land tenure upgrade program me facilitat ed by set date
Date
R900 000,00 R900 000,00 Land Tensure N/A N/A Opex
Facilit ate the Maluti Land Tenure upgrad e progra mme by 30 June 2021
Resurve ying of Maluti Townshi p (erven) by 30 Septemb er 2020
Processe s for the appoint ment of a service provider to Facilitat e completi on of Maluti Land Tenure upgrade by 31 Decemb er 2020
Submiss ion of reports to council by service provider on progress of the process of the Maluti Land Tenure upgrade project by 31 March 2021.
Submissi on of reports to council by service provider on progress of the process of the Maluti Land Tenure upgrade project by 30 June 2021.
Quarterly Cash Flow
R900
000,00 R225 000,00
R225
000,00 R225 000,00
R225 000,00
8 P4G6O18.03 Spatial Rationale Development Planning All wards Review of LUMS, Zoning maps developmen t
Reviewed LUMS, Zoning maps developed
2014 LUMS
Wall- wall Land Use Manage ment System (LUM) Develop ed and implem ented by set date
Nu mbe r, date
R500 000,00 R500 000,00 LUM N/A N/A Opex Develo
p and imple ment a wall- wall Land Use Manag ement System (LUM) by 30 June 2021
Appoi ntment of the service provid er (devel oper) BY 30 Septe mber 2020
Revie w of LUMS by 31 Dec.
2020
Zoning maps develo ped by 31 March 2021. N/A Quarterly Cash
Flow
R500
000,00 R125 000,00
R125
000,00 R125 000,00
R125 000,00
9 P4G6O18.04 Spatial Rationale Development Planning 1
Local SDF (Qacha'S Nek corridor- Precinct plan)
Final SDF 2018/2019 Approved SDF
Local SDF (Qacha' S Nek corridor -
Precinct plan) develop ed by set date
Nu mbe r, date
R600 000,00 R600 000,00 SDF N/A N/A Opex Develo
p Local SDF (Qacha 'S Nek corrido r- Precin ct plan) is by June 2021
Appoi ntment of the service provid er (devel oper) BY 30 Septe mber 2020
Develo pment of a Local SDF by 31 Decem ber 2020
Contin ued Develo pment of a Local SDF by 31 March 2021
Final Develo pment of a Local SDF by 30 June 2021
Quarterly Cash Flow
R600
000,00 R150 000,00
R150
000,00 R150 000,00
R150 000,00