proyek strategis dan melaporkan
perkembangannya secara periodik
kepada dewan komisaris.
komite Oversight atau Oversight Committee (oC) dibentuk oleh Dewan komisaris berdasarkan amanat pemegang saham melalui rups Luar Biasa pada 10 Desember 2007. tugas dari oC meliputi tiga hal, yakni 1) assessment dan review, 2) pengkajian dan evaluasi; serta 3) pemberian masukan dan rekomendasi kepada Dewan komisaris untuk hal-hal terkait dengan pembangunan pabrik semen Baru dan pembangkit Listrik (p3sB dan p2L) yang merupakan proyek strategis dan bersifat multi-years.
tugas-tugas oC sifatnya preventif, yakni mencegah terjadinya keputusan dan aktivitas proyek p3sB dan p2L yang berisiko menyebabkan tidak tercapainya pembangunan pabrik semen dan pembangkit listrik yang tepat jadwal (schedule), tepat lingkup (scope), dan tepat biaya (cost) dengan tetap mematuhi kaidah- kaidah tata kelola yang lazim.
the Company has, up to now, implemented the triple bottom line paradigm—namely, that the Company, besides having economic responsibilities, also has social and environmental responsibilities. thus implementing the social program is part of the effort to fulill the demands of the local communities that allow the Company to operate in their midst with their support (“License to operate”). as a result, it is necessary to ensure that the Company continuously improves its concern for the environment and local communities. this, in turn, can help to maintain the proper Green level as the minimum target that must be achieved by the Company, which is also now guided by Iso 26000. Moreover, the Company now compiles a sustainability report on its Csr activities.
In accordance with the Charter, at the end of every year the Committee performance and the performance of individual GCG Committee members are evaluated. this comprises two forms of evaluation, self-assessment and peer assessment. the self-assessment is based on both quantitative and qualitative kpIs, while the peer assessment is an evaluation by colleagues or work partners.
oveRSIGhT CommITTee
the oversight Committee (oC) was established by the Board of Commissioners based on the mandate of the shareholders through the extraordinary GMs on December 10, 2007. the duties of the oC fall into three areas, that is: 1) assessment and review, 2) study and evaluation, and 3) providing input and recommendations to the Board of Commissioners on matters related to the Construction of new Cement Factories and power plants (p3sB and p2L), which are strategic, multi-year projects.
the duties of the oC are preventative in nature, meaning that they are intended to prevent decisions and activities related to p3sB and p2L that put the Company at risk of being unable to construct the cement factories and power plants on schedule, to the agreed scope and on budget, while still complying with generally accepted principles of governance.
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Lingkup pengawasan oC adalah pembangunan dua unit pabrik semen di Jawa dan sulawesi yang masing- masing berkapasitas 2,5 juta metrik ton semen per tahun serta pembangunan pembangkit listrik berkapasitas 2x35 megawatt di sulawesi. proyek pembangunan pabrik semen baru di Jawa dijadwalkan selesai pada tahun 2012, sedangkan pabrik semen baru beserta pembangunan pembangkit listrik di sulawesi selesai pada tahun 2012.
Independensi Oversight Committee
anggota Oversight Committee (oC) adalah para profesional yang berpengalaman di bidang masing- masing sedikitnya sepuluh tahun. para profesional ini tidak memiliki hubungan dengan perseroan ataupun hubungan kekeluargaan dengan anggota komisaris dan Direksi. Latar belakang profesi dan pendidikan anggota oC beragam, mulai dari rancang bangun teknik pembangkit listrik dan pabrik semen, manajemen proyek, keuangan, akuntansi dan tata kelola yang baik (good governance). keberagaman itu dimaksudkan untuk menjaga kredibilitas pendapat maupun rekomendasi yang disampaikan.
Laporan Kegiatan Oversight Committee (oC)
selama tahun 2009, oC melakukan pertemuan internal dan koordinasi dengan tim proyek sebanyak 33 kali, dengan tingkat kehadiran anggotanya sebagai berikut.
koMposIsI Dan tInGkat kehaDIran rapat OVERSIGHT COMMITTEE perseroan 2009 oversIGht CoMMIttee CoMposItIon anD MeetInG attenDanCe, 2009
nama name Jabatan posiiton tahun pengangkatan Member since Jumlah rapat Meetings Jumlah kehadiran attendance
ari soelendro ketua
Chairman March 2008 33 29
Gumilang hardjakoesoema Member
Member March 2008 33 14
Meirios Moechtar Member
Member March 2008 33 21
rachmat Basuki Member
Member March 2008 33 32
eddy Fritz sinaga Member
Member March 2008 33 28
sejalan dengan kemajuan proyek selama tahun 2009 yang telah memasuki masa konstruksi, maka oC melakukan aktivitas berupa rapat dengan tim proyek untuk keperluan koordinasi dan evaluasi proyek maupun untuk pembahasan permasalahan yang sedang dihadapi oleh tim proyek, kunjungan ke lokasi tuban dan tonasa untuk mengetahui kemajuan pembangunan fisik, rapat gabungan bulanan Dewan komisaris perseroan dan rapat
In 2009, the oversight Committee (oC) was responsible for providing oversight over the construction of two cement factories in Java and sulawesi, each with a capacity of 2.5 million metric tons of cement a year, as well as construction of a power plant in sulawesi with a capacity of 2X35 megawatts. the construction of the new cement factory in Java is scheduled for completion in 2012, while the new cement factory and power plant in sulawesi are scheduled for completion in 2012.
Independence of the oversight Committee
the majority of members of the oversight Committee (oC) are professionals who have worked in their respective ields for a minimum of ten years. these professionals have never had any afiliation with the Company or family relationships with members of the Board of Commissioners or Board of Directors. the professional and educational backgrounds of the members of the oC Committee are varied, ranging from technical design for power plant construction, to project management, inance, good governance and accounting. these diverse backgrounds are intended to ensure the competence and credibility of the opinions and recommendations proposed.
oversight Committee (oC) activity Report
throughout 2009, the oC held internal and coordinating meetings with the project team 33 times, with the level of attendance of the members as follows.
In line with the progress of the project during 2009, which is now in the construction phase, the oC’s activities have included meetings with the project team for project coordination and evaluation and to discuss problems encountered by the project team, visiting the locations in tuban and tonasa to ind out about the progress of the construction, monthly meetings with the Board of Commissioners and Board of Directors to evaluate the project, coordination meetings with other committees of
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gabungan bulanan Dewan komisaris dan Direksi perseroan dalam rangka evaluasi berkala proyek, rapat koordinasi dengan komite-komite lain Dewan komisaris, dan rapat internal oC yang dijadwalkan setiap minggu pada hari rabu.
keluaran (output) oC berupa laporan bulanan kepada Dewan komisaris selama tahun 2009 secara rutin disusun dan disampaikan setiap bulan, selain juga dipresentasikan dalam rapat gabungan bulanan Dewan komisaris pt semen Gresik (persero), tbk dan Grup. Demikian pula opini atas permasalahan dan/atau usulan dari tim proyek dan/atau Direksi disampaikan oleh oC kepada Dewan komisaris untuk diambil keputusan atau diteruskan kepada Direksi untuk diputuskan pada tingkat Direksi sesuai kewenangan masing-masing. adapun ringkasan pelaksanaan kegiatan oC selama tahun 2009 mencakup diantaranya:
• rapat dengan tim proyek untuk keperluan koordinasi, evaluasi proyek maupun untuk pembahasan permasalahan yang sedang dihadapi oleh tim p3sB dan p2L.
• kunjungan ke lokasi Jawa dan sulawesi untuk mengetahui kemajuan fisik.
• Melakukan review atas laporan Feasibility Study
(Fs) dan Fairness of Opinion (Fo) perubahan lingkup dan besaran proyek pembangunan pabik dan pembangkit listrik untuk diajukan dalam rupsLB, termasuk perubahan tata kelola proyek dari semula “fully centralized” menjadi “centre led”.
• Memberikan dukungan pelaksanaan risk assessment oleh Bpkp terhadap perseroan, berupa kajian atas risiko proyek.
• Memberikan masukan atas pembentukan Group Internal audit perseroan yang mancakup sG, st dan sp.
• Mendukung relokasi pembangunan proyek dari pati ke tuban dengan melakukan kajian atas relokasi, termasuk dari sisi pendanaan.
• Melakukan review atas beberapa hal mencakup: penurunan skala pembangunan pembangkit menjadi 1x65 MW, sistem manajemen risiko proyek, kelayakan Offering Letter dari Bank Mandiri, dokumen Fs pembangunan pabrik semen ke 3 di sp, termasuk ratifikasi perjanjian penjaminan st kepada Bank Mandiri oleh sG.
• Membahas peran oC dalam tata kelola pembangunan proyek dengan pola “centre led”. • Memberikan masukan pada tim proyek mengenai
koordinasi/kontrol dan sistem akuntansi proyek.
the Board of Commissioners, and internal oC meetings scheduled for each Wednesday of every week.
the output of the oC is in the form of monthly reports to the Board of Commissioners throughout 2009, which were also presented in the joint monthly meetings of the Board of Commissioners of pt semen Gresik (persero), tbk and the Group. Likewise, opinions on problems and/ or proposals from the project team and/or the Directors are presented by the oC to the Board of Commissioners for their decision or sent to the Board of Directors to be decided at that level, in accordance with their respective authority. a summary of oC activities in 2009 includes the following:
• Meeting with the project team for the coordination and evaluation of the project and to discuss problems faced by the p3sB and p2L teams.
• visiting locations in Java and sulawesi to assess physical progress.
• reviewing the Feasibility study (Fs) and Fairness of opinion (Fo) reports on changes in scope and size of the projects for the construction of the factory and power plant, for submission to the extraordinary General Meeting of shareholders, including changes in the project governance from “fully centralized” to “center-led”. • providing support for the implementation of a risk
assessment of the Company by Bpkp, in the form of a study on project risks.
• providing input on the formation of the Company’s Group Internal audit, which covers sG, st and sp.
• supporting the relocation of the construction project from pati to tuban by undertaking a study of the relocation, including funding aspects.
• reviewing a number of issues, including: a reduction in the scale of the power plant construction to 1x65 mw, the project risk management system, the feasibility of offering Letter from Bank Mandiri, the Fs document for the construction of a third cement factory in sp, including the ratiication of the st promissory agreement to Bank Mandiri by sG.
• Discussing the role of the oC in the governance of the construction project under a “center led” model. • providing input to the project team on coordination/