REGULATIONS FOR HIGHER DEGREES
REGULATION 3.60 DEGREE OF DOCTOR OF PHILOSOPHY
1. (1) A person w h o —
(a) is a graduate of or qualified to graduate i n — (i) the University; or
(ii) some other university or institution recognized for the purpose of this regulation by the Academic Board; and
(b) is of such standing as the Academic Board prescribes; may apply to be a probationary candidate for the degree of doctor of Philosophy by submitting—
(c) a proposed Gourse of advanced study and research to be undertaken by the applicant under the direction of a department of the University; and
1 For the purposes of this regulation the term "Applied Science" is limited to those fields of knowledge associated with the undergraduate courses controlled by the faculty.
2 See Regulation 4.4. Three copies are prescribed.
(d) such other information as the Academic Board prescribes.
(2) A person who is not eligible to apply under sub-section (1) may apply to be a probationary candidate for the degree of doctor of Philosophy b y — (a) submitting a proposed course of advanced study and research to be undertaken by the applicant under the direction of a depanment of the University;
(b) submitting such other information as the Academic Board prescribes; and (c) satisfying the Academic Board that the applicant had such training and has such ability that the applicant's qualification to pursue the course proposed is substantially equivalent to that of a person who is eligible to apply under sub- section (1).
2. An applicant for probationary candidature may be admitted to probationary candidature if—
(a) the applicant is accepted by the Academic Board on the recommendation of the chairman of the appropriate department and the dean of the appropriate faculty; and
(b) not being a graduate of the University, the applicant becomes a matriculated student of the University.
3. (1) Subject to section 6 the whole of a probationary candidate's time shall be devoted to a course of advanced study and research for twelve months from a commencing date fixed by the Academic Board—
(a) under the direction of such department of the University, and under such supervision as the Academic Board designates; and
(b) subject to the prescriptions of the Academic Board made either generally or specially in the candidate's case.
(2) On the expiration of nine months after the commencing date—
(a) a probationary candidate who desires confirmation of candidature shall apply therefor in writing to the Academic Board; and
(b) the supervisor and the chairman of the designated department or the deputy- chairman if the chairman is the supervisor shall jointly report in writing to the Academic Board on the probationary candidate's progress.
(3) When a probationary candidate applies for confirmation of candidature the Academic Board—
(a) shall consider—
(i) the written application made by the probationary candidate;
(ii) the report of the supervisor and the chairman of the designated department;
and
(iii) any other written submissions made by the candidate in support of the application; and
(b) may confirm the candidature.
(4) Notwithstanding Regulation 2 .5 but subject to section 15 of this regulation, if no application for confirmation of candidature is made in due time, or, if application is made and the Academic Board does not confirm the candidature, the probationary candidature shall lapse at the expiration of twelve months after the commencing date.
(5) If the Academic Board confirms the candidature the candidate shall, subject to sub-section 3(7), further pursue the course of advanced study and research in accordance with sub-section 3(1) for a further period designated by the Academic Board being not less than twenty-four months from the anniversary of the commencing date.
(6) Notwithstanding sub-sections (1) and (2), at a time which shall not normally be more than twelve months before the expected completion date of the candidate's thesis, a candidate who, prior to the commencing date, has had experience in research relevant to the course of advanced study and research for a continuous period of not less than three months, after successfully completing a course for a degree requiring full-time study for not less than four academic years, and who has made exceptional progress in the completion of the thesis, may apply to the Academic Board to fix a total period of probationary and confirmed candidature ("the total period of candidature") of less than thirty-six months.
(7) If the supervisor and the chairman of the designated department or the deputy chairman if the chairman is the supervisor jointly—
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(a) report that the candidate's progress has been exceptional; and
(b) recommend as a total period of candidature a number of months less than thirty-six, and not less than twelve,
the Academic Board shall consider the application and may fix a total period of candidature of less than thirty-six months, but in no case shall the Academic Board reduce the total period of candidature to less than twelve months and, subject to sections 5 and 6, the candidate's whole time during any period of candidature so reduced shall be devoted to a course of advanced study and research in the University.
(8) Where a.candidate fails to comply with any prescription made pursuant to paragraph (1 )(b) hereof, either generally or specially in relation to that candidate, the Academic Board, after giving the candidate concerned an opponunity to be heard, may—
(a) make such changes in the conditions of the candidature, including variation of the candidature from full-time to part-time pursuant to section 6, as it thinks fit;
(b) suspend the candidature for such period as it deems appropriate; or (c) terminate the candidature!
(9) At any meeting of the Academic Board for the purposes of sub-section (8) five members of the Academic Board, not including the examiner or supervisor of the candidate, shall constitute a quorum. The examiner or supervisor of the candidate, if present, shall not vote.
4. (1) The total period of candidature shall not exceed—
(a) where the period of candidature has not been reduced pursuant to sub- section 3(7), forty-eight months;
(b) where the period of candidature has been reduced under sub-section 3(7) the number of months derived by subtracting from forty-eight the number of months by which the total period of candidature was reduced.
(2) Notwithstanding sub-section (1), if the supervisor and the chairman of the designated department certify that exceptional circumstances have impeded the candidate in the course and that it would be unjust to the candidate, having regard to the efforts made by the candidate to pursue the course, to limit the total period of candidature to the maximum period referred to in sub-section (1) the Academic Board may extend the total period of candidature beyond any maximum period referred to in sub-section (1).
(3) The Academic Board may exercise the power conferred by this section before or after the expiration of any period of confirmed candidature.
5. (1) During the total period of candidature a candidate shall devote at least twelve consecutive months of candidature to the course of advanced study and research in the University.
(2) In exceptional circumstances the Academic Board may approve for the purposes of sub-section (1) non-consecutive periods which in the aggregate amount to at least twelve months, and a candidate who devotes that aggregate period to the course of advanced study and research in the University shall be deemed to have complied with sub-section (1).
6. (1) A person including a full-time candidate may be accepted by the Aca- demic Board as a part-time candidate if the Academic Board is satisfied that any occupation in which that person is engaged leaves that person substantially free to pursue the course under the direction of a department of the University.
(2) A part-time candidate may apply to the Academic Board to become a full- time candidate, and the Academic Board may permit the candidate so to do on such terms and conditions as it sees fit consistent with the purposes of the provisions of this regulation relating to full-time candidates.
(3) In the application of section 3 in relation to a part-time candidate—
(a) in sub-sections 3(1) and 3(4) the expression "twenty-four months" shall be substituted for the expression "twelve months";
(b) in sub-section 3(2) the expression "twenty-one months" shall be substi- tuted for the expression "nine-months";
(c) in sub-section 3(5) the expression "forty-eight months'' shall be substituted for the expression "twenty-four months";
(d) in sub-section 3(6) the expression "seventy-two months" shall be substi- tuted for the expression "thirty-six months"; and
(e) in sub-section 3(7) the expression "seventy-two months" shall be substi- tuted for the expression "thirty-six months" and the expression "twenty-four months" shall be substituted for the expression "twelve months".
(4) In the application of sub-section 4( 1) in relation to a part-time candidate the expression "ninety-six" shall be substituted for the expression "forty-eight"
wherever it occurs.
(5) In the application of section 5 in relation to a part-time candidate the expression "twenty-four" shall be substituted for the expression "twelve".
(6) In the application of sub-section 7(2) paragraph (a) in relation to a part-time candidate the expression "seventy-one" shall be substituted for the expression
"thirty-five".
7. (1) Each candidate shall, subject to Regulation 4.4 and the provisions of this section, present for examination a thesis, in such a form as the Academic Board may from time to time prescribe.
(2) A candidate may present a thesis for the degree of doctor of Philosophy—
(a) subject to sub-section 3(7) not earlier than the expiration of thirty-five months of the total period of candidature; and
(b) subject to sub-section (14) not later than the expiration of any total period of candidature including any period for which it was extended.
(3) A candidate shall present in the form prescribed by the Academic Board such summaries of the thesis as the Academic Board prescribes.
(4) A candidate shall state generally in a preface to the thesis and specifically in notes—
(a) the sources from which the candidate's information is derived; and (b) the extent to which the candidate has used the work of others and in general terms the portions of the work which the candidate claims as original.
(5) A candidate who presents a thesis based on work carried out in collabora- tion with another person shall indicate the candidate's own share of the work.
(6) A candidate may not present as the candidate's thesis any work for which a degree, diploma or licence or similar distinction has been conferred on or granted to the candidate in this or another University or institution but the candidate will not be precluded from incorporating such work in whole or in part in the thesis if—
(a) the candidate has been granted, on the recommendation of the chairman of the designated department, permission by the Academic Board so to do; and (b) the candidate indicates in the thesis the part of the previous work which has been so incorporated.
(7) There shall be a panel of two examiners who are or have been within the five years previous to their appointment, actively associated w i t h —
(a) a university;
(b) an institution of higher learning; or (c) a research institution
approved for the purpose of this section by the Academic Board, at least one of which examiners shall be external to the University.
(8) The chairman of the designated department, not being an examiner or the supervisor of the candidate, shall act as chairman of the panel.
(9) The supervisor of the candidate shall not be appointed as an examiner or as chairman of the panel.
(10) If the chairman of the designated department is an examiner or the supervisor of the candidate, the Council, after consultation with the Academic Board, shall appoint a member of the full-time teaching or research staff of the University to act as chairman of the panel.
(11) The chairman of the panel shall not have a vote.
(12) A third examiner appointed pursuant to Regulation 4.4.3(3) shall be external to the University.
(13) If a second and final examination of a candidate's thesis is required, the examiners appointed for this purpose shall be the persons who previously 168
served as examiners for the first examination, unless the Academic Board determines otherwise.
(14) Subject to sub-section (7) of section 3 a candidate may apply to the Academic Board for permission to present a thesis at a time outside the period provided in paragraphs (a) and (b) of sub-section (2) and the Academic Board, may, at its discretion, after consulting the chairman of the designated depart- ment, permit the candidate to present a thesis within a period determined in each case by the Academic Board.
(15) For the purposes of Regulation 4.4.1 the thesis shall be written in the English language unless the Council, on the recommendation of the Academic Board, otherwise determines.
8. A candidate whose thesis has been judged to be satisfactory by the examiners who has fulfilled the prescribed conditions may be admitted to the degree of doctor of Philosophy.
9. (1) Where a thesis has been judged unsatisfactory by the examiners but the examiners have recommended that the candidate (whether full-time or part- time) be given an opportunity to re-submit the thesis for re-examination, the Academic Board may, notwithstanding section 4 sub-section (1), upon applica- tion to the Academic Board extend the candidate's total period of candidature for a period immediately ensuing and not exceeding twelve months and thereupon the candidate shall be required to re-submit the thesis for a second examination within the period for which the total period of candidature is so extended.
(2) Notwithstanding sub-section (1), if the chairman of the designated depart- ment certifies that exceptional circumstances—
(a) are likely to delay the candidate in preparing the thesis for re-submission; or (b) have prevented the candidate from so preparing the thesis
and that it would be unjust to the candidate, having regard to the efforts made by the candidate to prepare the thesis, to limit the total period of candidature to the period referred to in sub-section (1) the Academic Board may further extend the total period of candidature beyond the period referred to in sub-section (1).
(3) Where a candidate fails to re-submit a thesis by the expiration of the period of additional time allowed pursuant to sub-sections (1) or (2) hereof his or her candidature shall be deemed to have then terminated.
10. In the computation of periods of candidature under this regulation, the only period which shall not be counted shall be any period for which a candidate was granted leave of absence from his course.
11. The Academic Board may on the recommendation of the chairman of the designated department—
(a) require a candidate as part of the course to attend such lectures and practical work as the Academic Board determines; or
(b) subject to section 5 grant permission for the candidate to be absent from the University for such periods not exceeding twelve months in any one instance as the Academic Board determines if the chairman of the designated department recommends that it is essential for the candidate's advanced study and research and the Academic Board is satisfied that supervision of the candi- date's work satisfactory to it can be maintained; or
(c) in special circumstances grant to a candidate leave of absence from the course in periods of whole months.
12. In this regulation—
(a) "department of the University" means any department within the meaning of Statute 2.25 and any other institution which the Council may determine to be a department for the purposes of this regulation; and
(b) "chairman" in relation to a department which is not within Statute 2.25 means the person designated by the Council as the chairman of that department for the purposes of this regulation.
13. Regulation 2.5 shall not apply when the Academic Board exercises any discretion conferred by sub-sections 3(3) and 3(7) and sections 4 and 6.
14. Nothing in this regulation precludes the appointment of a chairman of a department as supervisor.
15. Notwithstanding anything to the contrary in this regulation where a late application for probationary candidature, confirmed candidature or an exten-
sion of confirmed candidature is received by the Registrar, the Academic Board may ante-date the commencing date of probationary candidature, of confirmed candidature or of an extension of a confirmed candidature (as the case may be) so that the applicant is not adversely affected by the delay but the ante-dating shall not exceed two months prior to the date of the receipt by the Registrar of the application unless the Academic Board is satisfied that the delay was not caused by any omission of the candidate.
16. The Academic Board shall prescribe the time within which—
(a) application for confirmation of candidature may be made b y — (i) full-time probationary candidates; and
(ii) part-time probationary candidates;
(b) such application shall be considered by the Academic. Board; and (c) application may be made under section 9 for an extension of confirmed candidature in order to re-submit a thesis.
17. A candidate for the degree of doctor of Philosophy who was enrolled as such before the coming into operation of this regulation and who qualifies in accordance with the regulations in force on the 31 st day of December 1976 may be admitted to the degree of doctor of Philosophy.
REGULATION 4 . 4 — P A R T I C U L A R PROVISIONS APPLICABLE TO EXAMINATION OF T H E S E S FOR HIGHER DEGREES OR POST- GRADUATE DIPLOMAS
1. Where it is provided that a candidate for any degree of doctor or master or for a postgraduate diploma may submit a thesis or work in full or partial satisfaction of the requirements for that degree or diploma, the Council may require that thesis or work to be in the English language. The candidate shall furnish to the Registrar three typewritten or printed copies of the thesis or work, the format of which shall be in accordance with such general directions as shall from time to time be given by the Academic Board and published with this chapter of the regulations.'
I A . The author of the thesis or work shall submit with the thesis or work a signed statement certifying that the thesis or work comprises only his or her original work except where due acknowledgement is made in the text to all other material used.
IB. If at any time it is established to the satisfaction of the Councii that - (i) the certification of the author referred to in section 1A is untrue or misleading, or
(ii) the thesis or work contains material which was false or fabricated or is demonstrably inaccurate and that, having regard to the facts and circumstances prevailing at the time the thesis or work was submitted, it can reasonably be assumed that the said material was not submitted in good faith,
the Council may cancel, revoke or withdraw the degree or diploma if awarded or, if the degree or diploma has not been awarded, may decline to make the award.
IC. Section 1B of this regulation shall apply to degrees and diplomas whether awarded before or after its commencement.
ID. The making and operation of this regulation is without prejudice to any other right or power of the University existing at any time to cancel, revoke or withdraw a degree or diploma.
2. No candidate shall be permitted to submit for assessment a thesis or work in
1 Directions of the Academic Board pursuant to Regulation 4.4. J
(i) Theses should be typed on A4 paper with a left hand margin at least 4 centimetres wide.
(ii) Pages should be consecutively numbered; if sheets are interpolated they should be lettered consecutively, each letter being preceded by the number of the last previous numbered page.
(iii) Folding diagrams and charts should be arranged so as to open out to the top and right.
(iv) The title page must show the title of the thesis or work, the degree or diploma for which it is submitted, the name of the department or faculty to which it is submitted and the full name of the author.
(v) The original or a good quality photocopy on bond paper shall be bound in such manner that it will stand on a shelf as a book (with the name of the author and the title or an abbreviation thereof appearing on the spine) for deposit in the library of the University pursuant to Regulation 4.4.4.
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