Budget Division Direct charges
The policy and principle behind direct charging of property rental, property facility common services, information technology common services and shared teaching space charges to all responsible budget divisions on the basis of usage, is to demonstrate a full view of cost of operations. This will enable the division to monitor the total cost of obtaining services on the basis of consumption and to control the cost.
The principles are aimed towards achieving the following objectives:-
Transparent without undue complexity
Encourages productive usage of services and as a measure of cost control.
Gives broad effect to the principle of subsidiarity.
Aligns cost to revenue generation and helps achieve University priorities as identified in the strategic plan.
In the past these items were funded through subvention from faculties to items such as General University Costs (GUC). This methodology did not provide incentive to budget divisions to find efficiency in resource usage.
Property common services and rental are charged out to budget divisions based upon square metre usage on a campus basis. The annual estimated charges for each budget division are included in the section. Charges are budgeted for and will be incurred on a quarterly basis in advance through an internal charge out process. Details of these items may be found in the following pages in this section.
Shared teaching space charges represent the usage of shared lecture and tutorial rooms as per the University timetable. Shared teaching space costs include both a shared rental charge and technology charge. Shared teaching spaces will be charged in a similar manner to property common services, but quarterly in arrears.
Information Technology (IT) common services consist of the following services and costs are allocated to the divisions on the basis of 50%, number of full time employees, and 50%, operating expenditure, for 2009. Charges will be budgeted for and charged on a quarterly basis. The IT common services provided are as follows:-
IT Common Services Component Purpose
Networks Operation of the university backbone, building and intercampus networks.
Cyclic replacement of network infrastructure.
Telecommunications Fixed-line and mobile telephony services (procurement via IT procurement).
PABX operation, university operators and telephone directories.
Cyclic replacement of central equipment.
Datacentres & Hosting Operation of University data centres on campus and at Mitcham.
Provision of hosting services (servers and data) under agreement.
Cyclic replacement of core equipment.
IT Procurement Policy and services related to IT procurement of major and desktop items.
IT Procurement services for faculties.
IT Security Security monitoring, advice.
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Communication of relevant matters from AUSCERT to the university community.
Handling of IT security incidents.
Desktop services Development and management of the university recommended SOE, patch provision for Microsoft core products.
Service Desk Provision of a single point of contact and referral services for staff using central IT services.
Infrastructure Planning and Architecture
Preparation of university IT plans and architecture.
Review of and advice for new initiatives.
IT Service Management Provision of Remedy (service request management) and ManageSoft (software delivery and management) tools.
Identity services Services to identify individuals and provide authenticated access to IT services e.g. ARS, DNS, Active Directory.
Email and collaboration Email services, mailing lists, email directories, calendaring and collaboration.
External provider charges AARNet, VERNet, communication carrier charges for external line rentals, intercampus links and Internet connections.
Corporate Licensing of Software
Site licensed software – e.g. Microsoft Office, Endnote.
New capital initiatives Allocation for new project initiatives (previously Information Projects Portfolio)
Property Rental Charges
SUMMARY
Division Area Division Rental Cost Division Rental Cost Division Rental Cost
2009 2010 2011
M2 $ $ $
Faculty of Architecture, Building and Planning 7,832 1,856,536 1,940,080 2,027,384
Faculty of Arts 18,311 4,419,636 4,618,520 4,826,353
Faculty of Economics and Commerce 21,013 5,774,463 6,034,314 6,305,858
Melbourne Graduate School of Education 11,207 2,638,382 2,757,109 2,881,179
Melbourne School of Engineering 30,686 7,865,697 8,219,653 8,589,538
Melbourne School of Land and Environment 13,492 2,146,335 2,242,920 2,343,851
Melbourne Law School 9,721 2,765,431 2,889,875 3,019,920
Faculty of Medicine, Dentistry and Health Sciences 40,456 13,185,372 13,778,714 14,398,756
Faculty of Music 2,799 642,502 671,415 701,628
Faculty of Science 41,150 11,928,220 12,464,990 13,025,914
Faculty of the Victorian College of the Arts 23,426 5,036,450 5,263,090 5,499,929
Bio-21 Institute 11,399 4,273,356 4,427,791 4,627,042
Faculty of Veterinary Science 7,370 1,415,624 1,479,327 1,545,897
A - Total Faculties 238,862 63,948,004 66,787,798 69,793,249
Office of the Deputy Vice-Chancellor - Research 493 147,945 154,603 161,560
Office of the Deputy Vice-Chancellor - Global Relations 2,817 743,062 776,500 811,442
Office of the Provost 10,856 2,465,566 2,576,516 2,692,460
Office of the Senior Vice-Principal and University Services 65,043 16,044,122 16,766,107 17,520,582
Office of the Vice-Chancellor 2,488 564,352 589,748 616,286
B - Total Administration 81,697 19,965,047 20,863,474 21,802,330
Shared Teaching Spaces 27,452 7,286,949 7,342,522 7,672,967
C - Others Total 27,452 7,286,949 7,342,522 7,672,967 D - Total 348,011 91,200,000 94,993,794 99,268,547
Note:
the table below sets out the determined rental amounts for each space catergory.
Several very recent and relatively minor re-assignments of space (ie several rooms in ICT transferring from Science to Engineering) have not been refected in the Budget. These will be adjusted as part of the Space Allocation Process to be undertaken at the commencement of 2009 and reflected in the Cost Summaries to be issued at the start of semester 1 2009.
- - - 25 50
75 Carpark
5.
50 75
100 75
100 125
Residential 4.
100 150
200 150
200 250 Miscellaneous
3.
200 250 300 300
350 400
Laboratory/Technical 2.
150 200 250 200
250 300
Education 1.
F E D C
B A
Building Type / Quality
Werribee, Dookie, Creswick, Shepparton
& Misc. Regional Parkville, VCA, Burnley,
Hawthorn, Abbotsford &
Misc. City Campus
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Property Common Services Charge
(i) Property Common Services Consist of the following:
Ex-GUC 2009 2010 2011
Buillding Service- Water 1.026 1.045 1.064 Building Service- Rates 0.840 0.856 0.872 Maintenance contracts 5.628 5.733 5.839
Security response 0.194 0.198 0.202
Teaching materials 0.048 0.049 0.050
Bldg serv- electric 10.264 10.454 10.648
Hazardous waste removal 0.158 0.160 0.163
Gen exp- postage 0.604 0.615 0.626
Building Service- Gas 1.291 1.315 1.339 Building Serv- Steam, RMH 0.048 0.049 0.050
Contract cleaning 9.501 9.678 9.857
Security for lecture 0.038 0.039 0.039
GUC patrol services 2.904 2.958 3.013
Payments to royal dental hosp 0.859 0.875 0.892
Carbon neutrality 0.050 0.051 0.052
Extra Cleaning cost 0.027 0.028 0.028
Ex-General University Cost Total 33.481 34.103 34.735
PCS Staff and Support Costs 13.885 14.217 14.723
Recoveries from Auxillary Operations 0.616 0.627 0.639
Total PF Common Services Charges 47.982 48.947 50.097
(ii) Budget Division Contributions
2009 2010 2011Faculty of Architecture, Building and Planning 1.018 1.036 1.060
Faculty of Arts 2.381 2.423 2.478
Faculty of Economics and Commerce 2.733 2.781 2.844
Melbourne Graduate School of Education 1.450 1.476 1.509
Melbourne School of Engineering 3.990 4.061 4.153
Melbourne School of Land and Environment 2.226 2.266 2.317
Melbourne Law School 1.264 1.286 1.316
Faculty of Medicine, Dentistry and Health Sciences 5.896 6.000 6.136
Faculty of Music 0.364 0.370 0.379
Faculty of Science 5.351 5.446 5.570
Bio-21 Institute 1.494 1.520 1.555
Faculty of Veterinary Science 1.419 1.444 1.477
Faculty of the Victorian College of the Arts 2.755 2.804 2.868
32.342 32.914 33.661
Office of the Vice-Chancellor 0.324 0.330 0.336
Office of the Provost 1.672 1.703 1.734
Office of the Deputy Vice-Chancellor - Research 0.064 0.065 0.067 Office of the Deputy Vice-Chancellor - Global Relations 0.328 0.334 0.341 Office of the Senior Vice-Principal and University Services 9.050 9.320 9.600
Auxillary Operations 0.616 0.627 0.639
12.054 12.379 12.716
Shared Teaching Space 3.586 3.653 3.720
Total PF Common Services 47.982 48.947 50.097 Note:-
1) Shared Teaching Space recovered via shared teaching space
2) Office of the Senior Vice-Principal and University Services includes reserve funding to meet cost of postage for Admin.