DUTIES OF OFFICERS.
6. All Prison Officers must make themselves thoroughly acquainted with the Act and any Regulations thereunder, and must conform to and carry out the IJame implicitly, as well aE all orders and instructions whieh may be issued from time to time by the Comptroller-General or other superior officer, and assist the Superintendent in maintaining order and discipline in the Prison.
7. A General Order Bnok shall be kept at each Prison in which all General Orders and instructions issued by the Comptroller-General (except those of unimportant or temporary character) shall be entered at length. Each entry shall be read and initialled by all Prison Officera before ceasing duty at the termination of their first period of duty after the General Order or instruction is entered in the Order Book: Provided t.h3.t the Comptroller-General may, whenever he may deem tit, revoke, amend, or limit the operation of any such Order.
8. Prison Oft1cen: shall, at all times, bear in mind that discipline is the purpose o"· a Prison and of their employment therein. They shall endeavour to enforce and observe discipline. Any breach of discipline shall be an offence under the Aet a.nd these Reguhtions.
Prison Officers of superior ra11k shall carefully preserve their positions apper- taining to their rank at all times, whether on or off duty, by conduct and example, and R.void undue fait1iliarity with their subordinates.
9. Prison Offic.ers shaH not write letters to newspapers or directly or indirectly give any :nformation e.oneerning any Prison or prisoner to the Press or on matters arising under the Act, and. these Regulations, or connected with the duties of their positions or the Prisons Department, but, if aggrieved, they may complain through the proper ehannel to the Comptroller-General. Every such complaint shall be made immecliately after the occurrence to wLich it relates becomes known tu the complainant.
10. A Prison Otiker shall not strike a prisoner unless in self defence. In any case when application of force is necessary to ovm·power any prisoner, main- ta;n order or prevent injury to 2-ny officer or prisoner, only such force as is necessary shall be used.
11. Prison Officers ~hall be firm but temperate in dealing with pris<mers and shall avoid the use of indecent, profane, harsh, abusive or irritating language, gestures, or conduct.
12. A Prison Officer who sees, hears, or otherwise becomes aware of nny brcaeh of disciplin~, rules, or regulations by a prisoner shall forthwith report the breach on the ch!>_rge form provided for that purpose to the Superintendent and lo~:k up tlie prisoner roncernerl in a e.ell or otherwise restrain him from communication with other prisoners :md the Superintendent shall investigate and hear and deter- mine the charge, as expeditiously as posf:ib~c, as provided by the Act.
13. Prison Officers shall not take part in any political affairs whilst on dnty cthcrwise than by the exercise of the franchise.
14. Except with express permission of the Minister or Under Secretary, Prison Officers shall not disr.lose either rlirectly or indirectly for any purpose other than the discharge of tbe;r olfieinl dutiP.s, information ~ainril b~· or conveyed to them through their connection with the Prison Service, nor shall they publicly comment llpon the administration of any Department of the State.
15. Prison Officers shall not make frivolous or v0xatious complaints or allow private differences to interfere with the effirient working of the Prison nor shall they make reference to any private differences whilst on duty.
16. Prison Officers shall be sober, steady, regular and punctual in reporting for and performing duties assigned to them.
17. Prison Officers are required at all times without as well as within the Prison, to conduct themselves in a decorous manner and maintain respect for them- selves and the- Prison Service. They shall not enter any licensed premises or par- take of intoxicating liquor in public in uniform or any part of uniform, clothing or head-dress by whkh they may be identified with the Prison Service. They shall not unduly frequent or loiter in or about licensed premises.
18. A Prison Officer shall not directly or indirectly carry on any trade or business in his own name or in association with any other person.
19. Prison Officers shall not read or otherwise engage themselves in any way so as to distract their attention whilst on duty. No member of an officer's family shall have cont!l!Ct with an officer on duty without the approval of the Comptroller- General or Superintendent.
20. Prison Officers on duty shall be clean and tidy and be properly dressed in the uniform approved by proper authority. They shall take care that all ar~;ns,
ammunition and accoutrements and books iseued to them are kept clean and ser- viceable at all times. When travelling to and from work in uniform they shall be properly dressed. All articles of uniform issued to officers shall at all times remain the property of the Government and must be returned on leaving the Senie.e.
21. Prison Officers shall make and maintain themselves proficient in drill and the use of firearms and, where necessary, the Superintendent may hoid parades for these purposes.
22. A Prison Officer shall use every precaution and the utmost vigilance to seo that no prisoner in his charge escapes or holds any communication whatever with any unauthorised person.
23. Prison OfF..cers are appointed to the Prison Service generally and may at any time be transferred from one establishment to another or to perform any duty required of the Prison Service. They may be i'equired to remain in the Prison at any time as the exigency of the service requires. Officers may be required to live on the premises or any area. contiguous to a Prison if Government accommodation is a vail able.
24. Prison Officers are required to carefully use and preserve all stores and public property in their custody or care and to observe strictest economy to prevent waste.
25. A Prison Officer shall not bring any unauthorised thing into a Prison or take anything out of any Prison without the knowledge and approval of the Super- intendent. Any bag, bundle, parcel, or personal clothing of any officer entering, or departing from any Prison may be examined by the Superintendent or officer next in authority, should it be deemed necessary in the interests of security or proper management of the Prison. A Prison Officer shall not give, supply or sell anything to any prisoner.
26. A Prison Oflicer entrusted. with keys shall not take them out of the Prison or leave them out of his possession, othe·rwise than in accordance with the specifie instructions of a senior officer.
27. Prison Officers shall observe strictest punctu&:ity in reporting for duty.
They shall not absent themselves without leave. In cases of inability, through ill- ness or other cause, to report for duty, they shall, if practicable, give at least Hi hours notice to the Superintendent <>r next Senior Officer bafore the time at whieh they are rostered -€or duty. If this is not practicable, they shall give as much notice as possible to the Superintendent or officer of the Prison next in charge, of their inability to report for duty, where they may be contacted, the reason for their absence and anticipated period of absence if known. 'l'hey shall apply for leave of absence on the first shift after resuming duty. The report of inability to report for duty is not to be taken as the granting of leave of absence.
28. Prison Officers shall take tho utmost care to guard prisoners and propert}
against accident by fire or other cause. They shall report immediately :my danger.
of any such aceident or likelihood thereof. Officers in eharge of shops and indus- trie.s wiU be held responsible for safeguarding their shops against the outbreak o:t.
fire which may be deliberately set by any prisoner, or which may occur by reason of carelessness in the management of their shops.
29. When Prison Officers desire to address or communicate with the Comptroller·
General they shall do so through the Superintendent of the Prison.
30. Prison Otlicers while on duty shall devote their whole attention to the per·
formance of their duties. They shall not smoke in public while on duty. They shall not leave their post until relieved or authorised and on being relieved, or transferred to another post they shall point out to their successors all matters of special importance or directions of the Superintendent or other superior officer, affecting the duties of their post or any particular prisoner.
31. It shall be the responsibility of Prison Officers in charge of labour parties to ensure that prisoners are industrious and orderly and that the work is properly executed. They shall be responsible for the safety of and accounting for all tools and implements used by the prisoners under their charge.
32. Prison Officers shall pay strict attention to see that no ladders, planks, or ropes, chains, clothing, or other implements, articles or materials of any kind likely to facilitate the escape of any prisoner are secreted or left unsecured in or about any Prison. They shall report the presence of any such articles to the Superintendent immed.iately. They shall also report immediately when any keys, knives, loose tools, or similar articles are missing.
33. In the case of any tool or implement not being a.ccounted for the Officer in Charge of the party or wurkshop shall strip search every prisoner or request a strip search of every prisoner before they leave the area or workshop from which the tool or implement is :uissing. In all cases of strip searching reasonable care and privacy shall be ohherved so as to prevent any unseemly conduct and to pre- ser•, e decency. The Senior Officer on duty shall be responsible to see that an effident strip search is carried out.
34. Prison Officers in charge of prisoners shall not hand over any prisoner or allow him to leave his allotted place of labour without the proper pass or authority to allow him out of their custody.
35. Prison Officers shall prevent improper and unauthorised communications between prisoners, or between prisoners and civilians. They Bhall count all pris·
ouers when taking them over, and account for them when handing them over.
They shall search or cause to be searched all prisoners who have been working outside the Prison on their re-entry into the Prison. They shall also search, or cause to be searched, all prisoners leaving one Prison for another Prison or Division of a Prison.
36. Prison Officers shall report all incidents in writing when called upon to do so before going off duty.
ESCORT AND ARMED DUTIES.
37. Prison Officers may be required to perform escort duty. In detailing officers for escort dutiea the Superintendent or next superior o:ffi..cer shall decide whether the escorting officers &hall be armed and, if so, shall see that the arms are in proper condition. Arms cauied on escort duty shall be conc~aled from view of the public and every precaution is to be taken by an officer to see that he is not disarmed or assailed while under arms. Prisoners under escort from a clos<"d Prisoil to any place and return to a closed Prison shall be and remain handcuffed whilst under escort and where there is likelihood of es.cape, unless the Superintendent of the Prison or some higher authority considers it advisable to remove the handcuffs or. allow the prisoneTs to go on escort without handcuffs.
38. Prison Officers on escort duty shall not permit prisoners in their charge to communicate with any person. They shall not drink or permit their prisoners to drink intaxicating liquor nor shall they enter any licensed premises. Care and kindness shall be observed in escorting injured or mentally swk prisoners.
is9. Prisou Officers on armed posts and under arms shall carry only such arms ancl ammunition as directed by the Superintende!lt. Arms are not to be carried in the Prison amongst prisoners where the officer can he assailed or disarmed.
The Superintendent may issue any additional orders designed for safety and efficiency of arms and officers under arms.
40. Armed officers shall be especially alert. They shall abstain from the use of arms without sufficient occo.sion but must understand that it is their duty to prevent escape or general riot which may lead to an attempt to escape or serious
mJury to officers or prisoners or grave disturbances in a Prison and, in such a necessity, the use of firearms will be justified, but before using fir!)arms offieers under arms shall command the prisoner escaping or attempting to escape or rioting to "halt" and if the command is not heeded, firearms should be used. It is to be understood that the use of firearms should be designed to prevent escapes, riots, disturbances and the like rather than cause death.
41. Prison Officers on armed posts shall not go amongst prisoners while armed or allow any prisoner to approach within ten (10) paees ~or get be~i~d them or out of sight nor shall they allow themselves to be placed m any pos1hon from which they may be assailed or disarmed.
42. Armed officers on Towers shall ' keep a sharp lookout over the Prison generally and must give notice of any irregularity they may observe, by any prisoner or person within the precincts of the Prison or within his field of vision, and render all necessary assistance to other officers who may need or require it, without leaving their posts. They shall report their posts immediately the Super- intendent or other Superior Officer comes into view and not leave their posts until authorised by a Superior Officer.
43. It shall be the responsibility of Prison Officers on armed Towers or Posts to ensure that their arms and ammunition ara in order and ready for use. They ehall not damage or deface their arms, ammunition or accoutrements and shall report any damage to them in writing prior to going off duty. Arms and ammuni- tion shall be cheeked by a Senior Officer when handed over to and on return from Offieers.
44. Senior Officers inspecting arms and ammunition before an officer takes over an armed post shall see that the arms and ammunition are in good order, ready for use if required, and that the officer under arms has ample knowledge of them and is profieient in their use.
FURTHER OFFENCES BY PRISON OFFICERS.
45. In addition to the duties imposed on Prison Officers by these Regulations or under the Act, the following acts on the part of any Prison Officer shall be breaches of duty and punishable in aeeordane-e-wttllthe provisions of ''The PubZic Service Acts, 1922 to 1958' ' : -
(a) Being asleep on duty.
(b) Sitting down without permission when engaged on patrol, observations, post, sentry, or tower duty.
(c) Idle gossiping, unauthorised reading or smoking when engaged on duty or in the presence of prisov.ers.
(d) Disputing or quarrelling, whether on public, departmental or private matters when on duty or in the presence of prisoners.
(e) Introducing any intoxicating or alcoholic liquor or prohibited articles without authority, into any Prison.
(f). Entering into any eonespondenee or addressing any communication whatever in his official capacity, except through the official channel.
(g) Removing av.y property or article from a Prison without authority.
(h) Absenting himself from duty or from the Prison without leave.
(i) Being late for duty without just cause.
(j) Disorderly conduct, intoxic~<.tion, or prevarication.
(k) Trafficking in any way with prisoners or obtaining their work or services in any way not authorised or using any Government property or material for his own purpose.
(!) Having a.ny dealings with any prisoner or ocher person of ill repute., (m) Holding any communication with visitors, friends, or relatives of a
priRoner except as may be necessary for the proper discharge of his duties.
(n) Absenting himself without authority from his allotted post or area of duty.
( o) Accepting any fee or reward from any person in connection with the performance of his duty.
(p) Being careless or negligent in the performance of his duties.
(q) Allo~ing any undue familiarity between a prisoner and himself or any other otlicer.
(r) Speaking to any prisoner other than for the enforcement of any order or the carrying out of his duties or as may be necessary for the dis- charge of his duties.
(s) Failing to report forthwith that any tools, knives, or implements in a prisoner's use were to his knowledge missing at any muster time.
(t) Failing or refusing to carry out any order to perform any duty ordered by any superior officer.
(u) Losing or misplacing any keys entrusted to him.
PART IlL
SUPERINTENDENT, MATRON, AND DEPUTY SUPERINTENDENT.
SUPERINTENDENT.
46. The Superintendent appointed under the Act shall be responsible to the Comptroller-General for the due order, management, and discipline of the Prison under his charge, the safe custody of all prisoners in thfl Prison and their property, the care and proper use of all Government property pertaining to the Prison, the ec<.nomical use of stores, clothing, and other supplies, and that all prisoner5 required to do so, render their labour to the best advantage of the State. He shall reside on the Prison area unless otherwise determined. He shall see that all rules.
regulations, orders, and instructions from time to time, made, given or issued fo~
the proper management of the Prison and for the guidance of officers are carried out. He shall keep or cause to be kept, all necessary books and records and ensure that any necessary reports or returns a1·e furnished.
47. He shall report promptly to the Comptroller-General any escapes, attempts or preparations to escape, assaults, serious acts of misconduct, fire, accidents, or any other occurrence of importance. He shall also report promptly to the nearest Police Station the escape of any prisoner.
48. He shall be the medium of communication between all prisoners and any person or authority outside the Prison, and all officers or persons employed in his office shall address all official communications to him.
49. Where practicable, he shall. hear daily all reports, complaints and requests and see that all prisoners desirous of making any report, request or complaint are afforded facilities to do so. He ·shall refer to the Comptroller-General any matter which he considers necessary or which he is unable to deal with.
50. When practicable, he shaD see each prisoner daily and make inspections of the Prison and supervise 1flusters. He shall keep a Journal in which he shall note daily, any occurrences of importance within or pertaining to the Prison. The Journal shall be examined \periodically by the Comptroller-General.
51. He shall permit visi~to prisoners in accordance with these Regulations.
If he suspects that any vis'tor is in possession of any article not permittee.
to .be brought into a Prison h may search such visitor but if s\lJCh visitor refuses to be searched, he may decline. to admit him. He shall net permit any visitor under the influence of liquor to 'enter any Prison or visit any prisoner. He shall ensure that all visits are properly\ recorded for reference.
52. He shall not absent himself from the Prisen unless the Deputy Super- intendent or a Chief Prison Officer 'is on hand at the Prison. He shall notify the next in charge of his whereabouts ~ case of an emergency. The Superintendent and Deputy Superintendent or office next in charge, shall not be absent from the Prison at the same time without th . authority of the Comptroller·General.
53.\ He shall afford the Medical Offi(!er and Visiting J'ustice full information on any· mattus connected with the Frison or any prisoner, and give them free access to any part of the Prison or aJ;J.y reocords they have authority to acquire or peruse.
54. He shall call the attentior, of \the Medical Officer to any prisoner whoa:>
state of health or mind requires attention and shall then carry out all instruction3 of the Medical Oflicer.