SENIOR PRISON OFFICERS AND PRISON OFFICERS GENERALLY.
129. The Senior Prison Officer shall during the absence of the Chief Prison Officer assume the full duties and responsibilities of the Chief Prison Officer. He is therefore required to make himself familiar with all the dutiee of the Chief Prison Officers.
130. He shall take precedence of Prison Officers of lower grades and be in charge of them.
131. The Senior Prison Officer in charge of a watch or shift, shall perform the duties of the watch or shift for which he is rostered and shall visit each officer on sentry duty, at irregular intervals, at least once every half-hour, unless prevented by some unforeseen circumstance, in which case he shall communicate with him by telephone or other available means. He shall see that each officer is capable of carrying out the duties required of him and is afforded facilities to have his meal on his post.
132. He shall visit all parts of the Prison under his supervision and keep a Log Book in which he shall record every important incident which occurs during his term of duty and times of visiting his officers on their posts and also note the conditions of kitchen, laundry, butcher shop and electrical appliances which may have been used during thll shift. On taking over duty in charge of the Prison he shall satisfy himself that everything is in order.
133. He shall not enter or allow another officer to enter a Wing after officers have been withdrawn therefrom unless ample protection is afforded the officer in the Wing.
134. The seniority of officers shall be determined by classification and length of service whrre classification is equal.
135. Prison Officers shall promptly and efficiently carry out all orders given them or duties imposed on them by senior officers. They shall perform duty at any time, as the exigencies of the service may require.
136. Prison Officers may be required to qualify by examination on the know- ledge of their duties, education, efficiency and general good conduct for appoint- ment and for promotion to higher grade or rank,
137. When under arms, officers shall take particular care of their arms, ammunition and other accoutrements, so as to prevent accident or loss of any part of them and to see that they are ready for instant use if required, as provided for under these Regulations.
138. Prison Officers must refrain from conversation with prisoners except as is necessary for the performance of their duties or the requirements of the Prison.
They must be fair, firm and temperate in all dealings with prisoners and exercise tolerance with aged, infirm, or sick prisoners, but must maintain authority. They are empowered and required to lock up and charge prisoners for breaches of Regulations but shall exercise discretion in cases of minor breaches which are not intentional. Repeated omissions to observe regulations must not be tolerated.
Strictest measures are to be adopted in the enforcement of all regulations where prisoners commit or attempt to commit any major offence or where there is any attempt or apparent attempt to challenge lawful authorit-y in the Prison.
139. In the event of escape or attempted escape of a prisoner, only such Prison Officers as directed, other than the officer who may have seen the escape and continues in pursuit, shall go in pursuit or search as the officer in charge of the Prison or party of prisonel's directs, so that the safe custody of all other prisoners is not" endangered. Any officer who pursues an escapee shall :first give the alarm to another officer before leaving the area of his post.
140. Prison Officers are required to report the :finding of any unauthorised article in or about the prison and surrender it to the Superintendent or Senior Officer in charge of the Prison.
141. Prison Officers who may report for duty suffering from or apparently under the influence of intoxicating liquor shall not be permitted to commence duty.
Any such incident shall be reported immediately to the Superintendent or Senior Officer at the Prison who shall request the Medical Officer to examine the officer concerned and the officer shall be held between gates until he has been examined by the Medical Officer. If the Medical Officer considers that the officer is not under the influence of liquor, the officer may be allowed to commence duty but not otherwise.
142. Prison Officers on Towers or other observation posts shall keep a sharp look out over the Prison and surrounds generally in addition to their own particular post and give notice of any irregularity they observe, whether or not it be on their post or beat. They shall give every assistance to each other, including armed assistance where necessary, but without leaving their post unless directed by a superior officer. They shall be responsible for the custody and proper conduct of aU prisoners within their range of vision.
143. Prison Officers performing sentry or observation duty shall not under any circumstances leave their post until relieved and on being relieved shall point out to their successor any matters of special importance in connection with their duties or posts.
144. Prison Officers performing sentry or observation duty after dark shall not enter their sentry boxes unless it rains heavily and even then, they shall visit and examine their areas and charges frequently.
145. All Prison Officers performing observation or sentry duty on posts after dark may be required to have their meals on their posts but the Senior Officer in charge of the shi:!'t shall make necessary arrangell1ents so thnt they may partake of their meals in reasonable comfort and make provision for n table, stool, hot water and sufficient lighting. Officers may be required to partake of their meals in rotation if considered necessary.
146. Prison Officers on posts when prisoners are locked up or after clark where their main duty is the observation of cEll blocks or wings and areas surrounding them, shall be held responsible for failure to observe the escape of any prisoner from the cell block or wing or any irregular inciuent within their field of vision.
147. Any Prison Officer found asleep on duty shall at once be relieved from duty and the circumstances reported in writing to the Superintendent.
148. Prison Officers employed in Police Gaols or who may have cause to use Police Gaols when escorting prisoners and where the Superintendent of the Police Gaol is a Police Officer, shall obey any order from the Senior Officer of Police wh!lre the Police Gaol is situated, in connection with the escort or custody of a prisoner.
149. Prison Officers shall not interfere with or damage any sentry box, notice, notice board, or other equipment on their post or within their area and the officer on duty when any interference or damage is discovered shall be held responsible for it unless he reports it to the s.mior Officer on duty at first opportunity after taking over the post. Any report of such damages or interference shall be noted by the Senio:r Officer on duty in his Log Book.
150. Prison Officers shall report their posts correct or otherwise, giving the number and location of prisoners, on approach of the Comptroller-General, Super- mtendent, or other Senior Officer in charge of the Prison. They shall keep uotice boards showing number and location of prisoners up to date at all times.
151. Priso:m Officers on duty after dark and when prisoners are locked up shall be a:rmed.
152. Prison Officers in charge of Yards, Yestibules, or groups of prisoners shall be responsible for the safe custody of the prisoners therein within the range of vision and shall not permit any prisoner to leave or be removed from theiT custody without the authority of the Senior Officer in charge of the Prison at the time.
153. In all cases where prisoners are allowed to have meals out of cells or in communal dining rooms, they shall be locked up or supervised by officers who are required, at all times, to exercise such observation and supervision as is necessary to ensure the safe custody of prisoners. Officers in charge of such prisoners may be required to eat their meals in the same dining room but not with the prisoners.
OFFICERS ON GATE DUTY.
154. Prison Officers on Gate Duty shall not open a gate, in respcnse to an alarm, unless and until they have ascertained who seeks admission. They shall not pass out any prisoner, oll:heer, or other perRon until they have satisfied them- selves that they are in order in se doing ancl that the security of the Prison is not jeopardised and that the person concerned has been authorised to enter or leave the Prison. Gates shall not be opened during musters except by direction of the Comptroller·-General or Superintendent.
155. Prison Officers on gate duty 8hall keep a daily record of all entries and exits f:;:om the Prison through the gate, induding movements by officials and the times and purposes of entry and exit. Detailed particulars of visits to prisoners including names of visitors and prisoners visited shall be recorded in a book kept for that purpose.
156. They shall see that every visitor signs the Visitors Book before he is admitted through the chei!k gate into the Prison. If any person refuses to sign his name, designation, ancl adclress, he shall not be admitted until the officer reports to the Superintendent and receives his direction.
157. They shall check all prisoners who pass through the Gates for any purpose and search, or cause to be searched, every prisoner who, after working outside, is re-admitted to Prison.
158. They shall not admit any vehicle into the Prison unless authorised by the Senior Officer on duty and theil ensure that all vehicles and drivers are under the supervision of an officer.
159. They shall not allow any vehicle to leave the Fri~on until they have satisfied themselves that no prisoner is concealed in or about the vehiele and no article is removed from the Prison without authority.
160. 'rhey shall seareh every prison vehide, cart, barrow, or conveyance of any kind thoroughly, probing ruLbish when conveyed and, where necessary, to ensure that no pri3oner or unautho~ised article is allowed to leave the -Prison.
They will be held responsible for the escape of any prisoner who escapes from the Prison by concealment in any vehicle.
161. They shall have the safe custody of the Armoury when the Armoury is under their supervision und shall see that it is locked at all times except when in use. They shaH keep records of the issue of arms. '
162. They are authorised and required to challenge and refuse admission to any visitor whom they suspect may be under the influence of liquor or in possession of anything which may cause danger to any person or property within the Prison and report such incident to the Superintendent for his decision.
163. When supervising visits to prisoners they shall pay attention to the conversation and see that only personal or family conversation or discussion :relating to the prisoner's ease is allowed. They shall immediately stop any visit when conversation or discussion other than that relating to personal or family matters or the prisoner's case is entered into. They shall report any incident of note to the Senior Officer on duty. ·
FARM OVERSEERS.
164. Prison Officers who are classified as Overseers or aet as such shall exercise supervision over all prisoners in their custody and generally observe all rules nnd regulations pertaining to the duties of a Prison Officer, and, in addition, they are required to plan and supervise the production of all Farm produce and the proper distribution of it for Prison purposes and to keep a record thereof subject at all times to the direction of the Comptroller-General or Superintendent of the Prison or l!'arm.
OFFICERS IN CHARGE OF WINGS, WARDS, &c.
165. Prison Officers in charge of any Wing, Ward, Block, Area, or Building shall be held responsible for the general cleanliness of it and appurtenances thereto as well as the cleanliness of the cells, clothing., bedding, and utensil9 therein and the safe custody of cutlery and other equipment and the general good order and security of the Wing, Ward, Block, Area, or Building as the ease may be.
166. They shall check all priscnere entering and leaving their Wing, Ward, Block, Area, or Building and report any irregularity to the Chief Prison Officer or Deputy Superintendent on duty.
167. They shall lock their Wing, Ward, Block, Area, or Building on every occasion upon which they leave them and retain the key or deliver it to the Chief Prison Officer. However, if the Wing, Ward, Block, Area, or Building is to be re-opened, the Officer in Charge thereof shall be recallccl to it for duty unless impractieable to do so, when l1e shall not be held responsible for the good onler of his Wing, Ward, Block, Area, or Building. No prisoner shall be allowed to remain in a locked Wing, Ward, Block, Area, or Building, without the authority of the Superintendent or Chief Prison Officer, unless he is locked. ili a cell. An Officer in Charge <>f Wing, Ward, Block, Area, or Building shall not on any account leave keys out of his possession unless and until they are handed over by authority of a Senior Officer.
168. They shall check all locks on every shift to eDsure that they are effee,tive.
They shall also test the bars of every cell, door or window during their shift.
IG9. They shall see that no prisoner is permitted to have any property in hi~
cell other than the routine issue and that which may be authorised by the Super- intendent or Comptroller-General. Excess or unauthorised property must be removed from cells.
PRISON OFFICER-CLERK INDUSTRIES AND PRISON OFFICERS-TRADE INSTRUCTORS.
170. The Prison Officer Clerk Industries shall be responsible, subject at all times to direction of the Comptroller-General or Superintendent, for the management and supervision of the industries in the Prison and the direction of labour engaged in indus try.
171. He shall be in charge of the several Trade Instructors as regards industries only, but not the discipline of the prisoners under control of the 'l'rade Instructor.
172. He shall be responsible for the allocation of all ori\ers for all industries and the issue of such stocks of raw material as are neeessary to fulfil the orders ancl shall keep an ae.curate ancl faithful record of the allocation of material, manufacture and sale of goods.
173. He shall also be responsible to see that the standard of workmanship of goods manufactured in Prison is IJ.II high as is practicable and that no article which is not of the best standard of the Prison is delivered to any client. Each individual Trade Instructor shall also be held responsible to see that the work- manship is of the best standard and that no article leaves his shop unless it is of the best standard.
174. The Prison Officer Clerk Industries shall keep physical control of all stocks used for industries and keep proper records of all stocks, manufactures, and deliveries. He shall see that proper production is maintained in the shops and deliveries are kept up to date.
175. He shall make frequent inspection of all stocks and see that all machinery is kept in order and that the standard of production is maintained.
176. He shall check all requisitions and accounts for stocks and certify them when correct for submission to the Superintendent.
TRADB INSTRUCTORS.
177. Trade Instructors shall have charge of and be responsible for satisfactory working in their respective shops e,nd maintain strict supervision over the work and ensure that the workmanship is of the best standard and that there is no waste or unecomcnic. use of material.
178. They shall exercise disciplinary control of prisoners in their charge and may be called on to perform disciplinary, search or custodial duties as occasion may demand.
179. They are required to supervise the manufacture of articles in their shops and instruct the prisoners working therein in the proper method of manufacture ot goods of their respective trades.
180. They shall maintain shadow boards in their shops and see that all tools are accounted for at each muster. They shall report immediately the loss or disappearance of any tool to the Senior Officer on duty and cause a strip search to be made of all prisoners before they leave the Shops. Where practicable they shall maintain identification of tools and allocate them to the same prisoners daily.
181. They shall not allow any manufactured goods, stocks of raw material or other articles whatsoever to accumulatE; in their shops so as to constitute any :fire hazard or danger to security.
182. They shall search their shops daily to ensure that no unauthorised articles are concealed or left therein. They shall be responsible for the search of prisoners leaving their Shops at each muster and the Senior Officer in charge of the Prison ahall see that the searching is done and detail sufficient officers to carry out the search.
PRISON OFFICER STOREKEEPER.
183. The Storekeeper shall be in charge of stocks of foodstuffs, clothing, tobacco, and all other goods and stores used for the maintenance and running 1>f the Prison. He shall keep such books and records as may be necessary and sufficient for the proper accounting of receipt and issue of all stores.
184. He shall issue foodstuffs, bedding, clothing, boots, tobacco, and other goods as required for the maintenace of the prisoners in accordance with the Regulations. Issues of stores, otherwise than the regular issue of foodstu'ffs and tobacco, shall be covered by special requisition of the Superintenilent or his Deputy.
185. He shall be responsible to ensure that sufficiei!.t foodstuffs, clothing,
fu~l, meat, and other supplies are on hand for the maintenance of the Prison.
He shall prepare requisitions for supplies, check and certify the deliveries for submission to the Superintendent.
186. He shall see that any articles or goods supplied under contract are in accordance with the eontract. Any goods not of the standard eontr!lcted for, are to be returned to the contractor and care taken to obtain credit therefor.
OFFICERS IN CHARGE--PRISONERS ' CLOTHING STORE.
187. The Officer in Charge of the Prisoners' Clothing Store shall have charge of all prisoners' clothing and property and shall keep safe custody of it during the term of a prisoner's confinement. He shall make periodical inspections of the clothing to ensure that it is not being damaged in any way. Money and !valuable property shall be held in the Superintendent's Office for safe custody, where an accurate and complete written record is to be maintained.
188. Upon admission of a prisoner, his clothing and property are to be listed and signed as correct by the prisoner. AJJ.y item of property authorised to be released on request to the Superintendent may be handed out as requested but the prisoner shall first be required to endorse his property card as having released it.
189. Every prisoner shall check his property before discharge or transfer and sign the property card as an acknowledgement of the receipt or correctness of it.
190, Any corrosive or explosive substances, including ammunition and non- safety matches, brought into a Prison as prisoners' property shall be destroyed.
Any firearm, the property of a prisoner, shall be kept in the Armoury for safe custody and returned to the prisoner on discharge.
191. The Officer in charge of the Prisoners' Clothing Store shall keep a. record of all articles received for a prisoner and the issues made to him or to the Storekeeper for him. In ease of receipt of any property for a prisoner not authorised, such property shall be placed in the Clothing Etore and dehvered to the prisoner on discharge.
192. He shall issue clothing and boots to prisoners on reception.
193. He shall record particulars of each prisoner on admission, including all personal particulaTe and next of kin as may be required, after which each prisoner is required to signify as to the correctness of the particulars supplied.