RULES AND
The Rules appearing in this Handbook supersede all previous rules and are effective for the 1985 academic year.
The College endeavours to ensure that the Rules are interpreted in such a way that students are not disadvantaged by the operation of new rules in comparison with the rules in force when they commenced their course.
However, should students be able to demonstrate that they have suffered actual disad- vantage by application of the current provisions, then they may request a review of their case in the manner set out in Rule 4.
For the information of students the College By-law which covers the introduction of new rules is By-law No. 1, Paragraph 4, which is printed in Section 3 of this Handbook.
1 . ADMISSION AND ENROLMENT 1.1 Enrolment (Commencing Students)
Students entering a course for the first time, including students who have previously completed all or part of another course at Brisbane College of Advanced Education or at another institution, will be considered to be 'en- rolled' only after they have completed the following procedures:
(i) application for admission to the course through the Queensland Ter- tiary Admissions Centre, or application direct to the College, as prescribed;
(ii) acceptance of the College's offer of a place in the course, in terms of the conditions prescribed in the letter of offer;
(iii) submission of a completed enrolment form;
(iv) payment of the prescribed Union membership fee.
Where newly-admitted students fail to enrol in the appropriate course in the first available semester, it will be assumed that they have withdrawn their application for admission unless specific arrangements for deferment of en- rolment have been undertaken.
1.1 . 1 Deferment of Enrolment
Applications for deferment of enrolment may be submitted within the period given for response to an ofter of a quota place but will be ac- cepted until the end of the second week of lectures in the first availa- ble semester. (see rules 1 .4.2 and 1.4.3 respectively for procedures for withdrawing after the second week of a semester, and for inter- ruption of studies for any complete semester or semesters). Defer- ment of enrolment is available for no more than two semesters and is cancelled where a student undertakes study in another tertiary course during the period of deferment.
1.2 Re-enrolment (Continuing Students)
Continuing students will be considered to be enrolled after they have sub- mitted the appropriate application for re-enrolment form, have paid the re- quired Union membership fee, and are in good standing with the College, having complied with College rules and procedures.
1.3 Concurrent Enrolment
As a general rule, students are not permitted to be enrolled in more than
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courses in the part-time or external modes may be granted by the appropriate Heads of Schools or Divisions, subject to availability of places in the courses concerned.
Where students are enrolled full-time in a College course, concurrent en- rolment in another course will not normally be permitted.
1.4 Changes to Enrolment Details 1.4.1 Personal Details
Students are required to notify Student Administration promptly in writ- ing of any change in personal details (name or address) in College records. Change of Personal Details forms are available for this pur- pose from Student Administration Offices on campus. External stu- dents may telephone the appropriate officer on the campus from which their course is offered to initiate an amendment to their personal de- tails if they are unable to obtain the appropriate form at short notice.
1.4.2 Unit Enrolment
Students who wish to change their unit enrolment, that is, substitute one unit for another, enrol in an additional unit or units, or withdraw from a unit or units, must submit a request on a Change of Enrolment Details form available on request from campus Student Administra- tion Offices. External students may telephone the appropriate officer on the campus from which their course is offered to initiate an amend- ment to their enrolment if they are unable to obtain the appropriate form at short notice.
Students will not be permitted to enrol in a new unit after the end of the second week subsequent to the official commencement date of the semester in which the unit is offered, except with the approval of the Head of School or Division responsible for the unit.
Where an enrolment change includes cancellation of enrolment in a particular unit during the first two weeks of lectures in that unit, the unit will not be recorded on the student's official record.
Where students formally request withdrawal from a unit during weeks three to seven inclusive, they will not be assessed on work complet- ed up to the date of withdrawal. The symbol 'W' indicating withdraw- al without assessment will be entered against the unit concerned.
Where students request withdrawal on a similar basis after the seventh week of lectures, approval of the request will be at the discretion of the Head of School or Division responsible for the course in which the students are enrolled. Approval of such late requests will be granted only for cogent reasons.
If at any stage students cease to participate in a unit, that is, they have not attempted any assessment items and have not formally applied for withdrawal, or if an application for withdrawal after week seven is not approved, a symbol 'K', indicating failure by withdrawal will be entered against the unit concerned.
1.4.3 Interruption of Studies
Subsequent to their admission to and enrolment in a course, students are expected to progress without interruption towards completion of their awards.
However, the College recognises that in certain circumstances stu- dents may wish to have a period of absence from studies. Where this occurs during the course of a semester, the student is required to ap- ply for withdrawal for the remainder of that semester (see Rule 1.4.2).
Students who wish to withdraw and also terminate their studies should advise the College as indicated in Rule 1 .5).
Where students wish to interrupt their studies, that is, take leave from their course for one or more complete semesters but retain the right to re-enrol, they should:
RULES AND RELATED PROCEDURES
( i) discuss the matter, where appropriate, with an Enrolment Adviser to ascertain whether interruption is the best option available and what consequences it might have.
(ii) advise the Student Administration Officer on their campus of their decision, giving the reason or reasons.
Limits on the amount of leave which may be taken under this Rule have been established for each course and are stated in Appendix 1 to these Rules. Students who exceed these limits will be regarded as having terminated their enrolment, the effect of which is that re- admission must be sought before further enrolment will be accepted.
1.5 Termination of Studies
Students who wish to withdraw from their course permanently, or for a longer period than stated in Appendix 1, should advise Student Administration in writing or by completing a Change of Enrolment Details form. If such stu- dents subsequently wish to resume the same course, they will be required to apply for re-admission.
1.6 Re-admission
Students who have terminated their studies in a course but subsequently wish to resume that course, or who have been excluded from a course for a specific period and are eligible at the conclusion of that period to resume their course, must apply for re-admission to that course using a form avail- able from Admissions. Applicants for re-admission may be required to at- tend an interview.
1. 7 Late Fees
The Academic Registrar may impose a late fee in certain circumstances where students have not complied with instructions regarding enrolment, re-enrolment and other matters by previously notified dates.
Notification of such dates is made in writing, individually to students and on notices displayed throughout the College.
Late submission of enrolment or re-enrolment application Late return of confirmation of enrolment form
Late payment of BCAE Union membership fee Late request for student identity card
$10.00
$10.00
$10.00
$10.00 The Academic Registrar may waive the late fee in cases where students are able to demonstrate that the circumstances which led to the imposition of the late fee arose through illness or other circumstances beyond their control.