E2013/39869 Page 1 of 2
Byron Shire Council
Confirmed Meeting Minutes/ Action Items
Name of Group: Local Emergency Management Committee
Date: 26 June 2013 Time: 8.30am Venue: BRSCC
Chairperson: Tony Nash Minutes: Karen Mackay Purpose of Meeting: Extra-Ordinary LEMC Meeting
Present: Rob Asquith NSW Marine Rescue – Cape Byron John Farley State Emergency Service
Rex Fisher Marine Rescue Brunswick Heads Chris Foster Brunswick Valley VRA
Matt Inwood NSW Rural Fire Service
Greg Jago NSW Police
Karen Mackay Byron Shire Council (Minute Taker) Tony Nash Byron Shire Council - LEMO
Greg Powell NSW Ambulance
Jenny Shaw Northern Local Health Network – Mullumbimby Hospital
Phil Sheedy Fire and Rescue NSW
Keryn York Northern Local Health Network – Byron Bay Hospital GUEST:
Doreen Harwood Tweed Shire Council (LEMO)
Apologies: Troy Hamilton NSW Police
Kaylene Jones SES
Peter Mair Northern Rivers DEMO
John Nasser Essential Energy Bob Wilcox NSW Rural Fire Service Absent: David Byrnes Roads and Maritime Services
Cr Basil Cameron Byron Shire Council Lynn Corbett Industry and Investment
Debbie Hutchinson Centrelink – Byron Bay & Brunswick Heads Jimmy Keough NSW Surf Life Saving Duty Officer
Scott McCartney Australian Lifeguards Service Bronwyn Raphael Red Cross
Sue Walker NSW National Parks and Wildlife Service
No. Item Who Time Complete
1
Meeting Opened
Tony introduced Doreen Harwood LEMO from Tweed Shire Council and thanked Doreen for attending.
Tony 8.45 26/6/13
2
Minutes from Tweed Shire Combined LEMC Meeting held 7 May 2013, Tweed LEMC Meeting 18 June 2013 and Draft Charter.
Tony Nash provided back ground information on the two meetings and advised at the Tweed LEMC all members agreed to the combination of the Tweed and Byron LEMC’s. Greg Jago advised that local volunteers will still have a voice at the meetings however there will only be one vote per organisation e.g.: VRA, SES etc.
The vote will be from the organisation effected by the issue e.g.: If there is an issue in Byron then Byron SES, VRA etc will vote not Tweed.
E2013/39869 Page 2 of 2 Tony asked for members comments and feedback on the minutes
and draft charter.
Jenny asked about the meeting frequency and locations. Tony advised that there will still be 4 meetings a year with two in Tweed Shire and two in Byron Shire.
Doreen advised that at their meeting last week there were no concerns raised.
3 Confirmation of minutes from Tweed Shire Combined LEMC Meeting held 7 May 2013
Moved: Greg Jago Seconded: Greg Powell
CARRIED 4 Combination of Byron and Tweed LEMC’s
Tony Nash moved:
“That the Byron LEMC run jointly with the Tweed LEMC”
Seconded: Greg Jago
Moved unopposed.
6 Where to now
Tony advised that both Doreen and himself will write a report to their respective Council regarding the forming of a joint committee.
If either Council do not accept then it will not go ahead. Once approved by Council the proposal will go to district and then State.
Tony 26/6/13
7 Meeting Closed Tony 8.55am 26/6/13
9 Distribute Minutes Karen ASAP
Next Meeting: Venue Date Time
SES HQ - Mullumbimby 14/8/13 7.30am – Rescue
8.30am – LEMC
Ground rules for our Meeting 1. We start on time and finish on time
2. We all participate and contribute – everyone is given opportunity to voice their opinions
3. We use improvement tools that enhance meeting efficiency and effectiveness
4. We actively listen to what others have to say, seeking first to understand, then to be understood
5. We follow-up on the actions for which we are assigned responsibility and complete them on time
6. We give and receive open and honest feedback in a constructive manner
7. We use data to make decisions (whenever possible) 8. We strive to continually improve our meeting process and build time into each agenda for reflection
