Community Grants Subcommittee AGENDA

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Notice is given that an ordinary meeting of the Community Grants Subcommittee will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday 23 September 2014 9.30 am

Tasman Council Chamber 189 Queen Street

Richmond

Community Grants Subcommittee AGENDA

MEMBERSHIP

Chairperson Cr M L Bouillir

Members Cr S G Bryant

Cr P L Canton Cr J L Edgar Cr T B King

(Quorum 2 members)

Contact Telephone: 03 543 8578 Email: [email protected] Website: www.tasman.govt.nz

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AGENDA

1 OPENING, WELCOME

2 APOLOGIES AND LEAVE OF ABSENCE Nil

Recommendation

THAT apologies be accepted.

3 DECLARATIONS OF INTEREST 4 CONFIRMATION OF MINUTES

THAT the minutes of the Community Grants and Facilities Subcommittee meeting held on Tuesday, 20 May 2014, be confirmed as a true and correct record of the meeting.

5 PRESENTATIONS Nil

6 REPORTS

6.1 Consideration of the 2014/15 Applications to Community Grants and Community Consultation Fund Report ... 5

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Item 6. 1 6 REPORTS

6.1 CONSIDERATION OF THE 2014/15 APPLICATIONS TO COMMUNITY GRANTS AND COMMUNITY CONSULTATION FUND REPORT

Decision Required Report To: Community Grants Subcommittee

Meeting Date: 23 September 2014

Report Author: Mike Tasman-Jones, Community Partnership Coordinator Report Number: RCS13-09-09

1 Summary

1.1 To present to the Subcommittee the applications for the 2014/2015 annual Community Grants, the Sport and Recreation Facilities Fund and the Community Consultation Fund.

1.2 Community Grants are made to organisations whose services and projects provide wide community benefit and wellbeing. There are seven categories for grants.

1.3 A budget of $184,000 is available for Community Grants in this funding round. A total of 128 applications were received, requesting a total of $281,099.06.

1.4 Sport and Recreation Facilities Fund grants are to support club and/or group led sport and recreation facility development.

1.5 A budget of $35,000 is available for Sport and Recreation Facility in this funding round. A total of 29 applications were received, requesting a total of $113,935.21.

1.6 Criteria for assessing the grants are outlined in the body of this report. The Subcommittee is asked to assess the applications and allocate funding as it considers appropriate.

1.7 Community Consultation Funding of $22,550 is also available for assisting ratepayer and community associations with community consultation. Recommendations are outlined in the body of the report for how this funding should be allocated.

2 Draft Resolution

That the Community Grants Subcommittee:

1 Receives the Consideration of the 2014/15 Applications to Community Grants and Community Consultation Fund Report RCS13-09-09; and

2 Approves the funding allocations in the table below from the Community Grants fund for 2014/2015; and

Organisation Project Allocation

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Tasman District Council Community Grants and Facilities Subcommittee Agenda – 23 September 2014

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3 Approves the funding allocations from the Community Consultation Funding Scheme for 2014/2015 as follows:

Rotoiti District Community Council $2,000 Brightwater Community Association 2,100 Murchison and Districts Community Council 2,200 Tasman Area Community Association Society 1,900 Moutere Hills Residents Associations Inc 1,000 Wakefield Community Council 3,995.58 Mapua & Districts Community Association 3,500

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3 Process for consideration of Grants 3.1 The process for consideration of Grants:

(a) The Tasman District Council Community Grants Subcommittee will consider all applications received prior to the closing date.

(b) A database summary of all applications and a copy of each application form will be sent out to each Subcommittee member. Full applications and supporting documents for all applications are available to Subcommittee members on request.

(c) Staff have provided the Subcommittee with comments and guidance on the applications based on fit with criteria and recommendations (Attachment 1).

(d) A roughly equitable selection of the full applications will be allocated to each Subcommittee member. Each application will be considered and any further information sought to enable a recommendation to support or decline.

(e) Subcommittee members should consider:

 If they support the application, the amount of support suggested and any conditions on granting support.

 If the application is declined, the reasons for declining must be given. This will be used to inform the letter to the applicants.

3.2 Please note that several applicants provided significant supporting material. This information is available to the Subcommittee - please contact me if you wish to see or have copies of these attachments.

3.3 The table below identifies the Councillor allocated to each category:

Category to consider Councillor

Community and Economic Development Initiatives Emergency Services

Cr King

Arts / Culture / Heritage / Museums Festival and Events

Cr Edgar

Youth / Children Cr Bryant

Social Services Cr Bouillir

Environment Schemes Cr Canton

Sport and Recreation Facilities Fund All

3.4 Attachment 3 contains a list of organisations that have not returned their accountability forms. These organisations are not eligible for further funding until a completed

accountability form has been received. Each organisation has been followed up on two occasions. If any forms are received before the meeting on 23 September 2014, staff will advise the Committee.

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4 Community Grants from Rates

4.1 Grants are made to organisations whose services and projects provide wide community benefit and wellbeing in activities that are related to the objectives of Tasman District Council. Applications are made under the following categories.

 Community and Economic Development

 Arts/Culture/Heritage/Museums

 Festivals and Events

 Youth/Children

 Social Services

 Environment

 Emergency Services

4.2 The funding round has a total of $184,000 available.

4.3 The current round closed on 31 August 2014 with 128 applications received requesting a total of $281,099.06

4.4 Applications will be considered on the following terms:

 Demonstrates the contribution the project will make to Council’s Community Outcomes and Long Term Plan priorities.

 Takes place within Tasman and/or demonstrates benefit to Tasman residents (services delivered regionally will have funding eligibility relative to the benefit derived by Tasman residents).

 Applications must be for a specific service and identify benefit to the community that will result from the funding.

 Be aligned with the purpose of local government as contained in the Local Government Act.

5 Sport and Recreation Facility Fund

5.1 The Sport and Recreation Facilities Fund grants are to support club and/or group led sport and recreation facility development.

5.2 The funding round has a total of $35,000 available.

5.3 The current round closed on 31 August 2014 with 29 applications received requesting a total of $113,935.21.

5.4 Applications will be considered on the following terms:

 Applications must be for a specific service and identify benefit to the community that will result from the funding.

 The application must be for capital works or improvements to recreation facilities and must be in the Tasman District.

 The application must identify the community benefit that will result and demonstrate community support.

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Item 6. 1

 Demonstrates the contribution the project will make to Council’s Community Outcomes and Long Term Plan priorities.

 Be aligned with the purpose of local government as contained in the Local Government Act.

6 Community Consultation Funding

6.1 The Community Consultation grants are distributed for the purpose of providing funding assistance to ratepayer and community associations to assist consultation within their respective communities. There is a total of $22,500 available.

6.2 The applications received to date are as follows:

Rotoiti District Community Council $2,000 Brightwater Community Association 2,100 Murchison and Districts Community Council 2,200 Tasman Area Community Association Society 1,900 Moutere Hills Residents Associations Inc 1,000

Wakefield Community Council 3,995.58

Mapua & Districts Community Association 3,500 6.3 In 2013 the following organisations received these amounts:

Motueka Valley Association $750

Murchison & Districts Community Council $2,200 Tasman Area Community Association Inc $1,900 Rotoiti District Community Council $2,000

Dovedale Residents Committee $2,200

Wakefield Community Council $3,995.58

Mapua & Districts Community Association $3,500 Tapawera & Districts Community Council Inc $3,500 Brightwater Community Association Inc $2,100

3 Attachments

1. Grants from Rates Database 2014 11

2. Sport and Recreation Facility Fund Database 2014 23

3. No Accountability Forms Received 2013 29

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Applicants that have not returned Community Grants Accountability Forms from 2013

Rob Ford – Saxton Velodrome Trust Allan Kissell – Mens Shed Waimea

Tony Pearson – Tasman Area Community Association Chris Blythe – Inspired Production

Alan Simpson – Nelson Radio Controlled Car Club John Gourdie – Nelson Drag Racing Association Julie Townshend – People First Nelson

Louis Standfield – Search & Rescue Nelson

Applicants that have not returned Community Consultation Accountability Forms from 2013

Sonia Emerson – Wakefield Community Council Sue Rewcastle – Dovedale Residents Committee Bryce Dyer – Motueka Valley Association

Pam Stinton-Whetnall – Mapua & Districts Community Association