THE HILLS SHIRE COUNCIL

MINUTES of the duly convened ordinary meeting of The Hills Shire Council held in Council Chambers on 13 September 2016. MINUTES of the duly convened ordinary meeting of The Hills Shire Council held in Council Chambers on 13 September 2016.

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 13 September 2016

Minor Engineering Works

Construction Certificate
Building Work to be in Accordance with BCA
Acoustic Requirements
Endeavour Energy Requirements

MINUTES of the duly called regular meeting of the Hills Shire Council held at the meetings of the 13th September 2016 at the meetings of the Council on the 13th September 2016.

PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE 10. Temporary Sprinkler system

PRIOR TO WORK COMMENCING ON THE SITE 11. Principal Certifying Authority

Builder and PCA Details Required

Consultation with Service Authorities

Approved Temporary Closet

DURING CONSTRUCTION 15. Hours of Work

B. An Occupation Certificate cannot be issued and the building may not be able to be used or occupied where any mandatory critical stage inspections or other inspections

When the Council is designated as the main certifying authority, notification of all required inspections is provided with the approval of the construction certificate. NOTE: You are advised that inspections may only be carried out by the PCA, unless with the prior approval of the PCA and provided that person has a.

NOTE: You are advised that inspections may only be carried out by the PCA unless by prior agreement of the PCA and subject to that person being an

Construction Noise

PRIOR TO ISSUE OF AN OCCUPATION CERTIFICATE

Completion of Engineering Works/ Parking Compliance

Regulated Systems

Acoustic Compliance Report

THE USE OF THE SITE 21. Lighting

Operation of Regulated Water Cooling/Warm Water Systems

Offensive Noise - Acoustic Report

Operational Noise Level

VOTING FOR THE MOTION

VOTING AGAINST THE MOTION None

ABSENT Clr Hay OAM

A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR HASELDEN THAT the Recommendation contained in the report be adopted

THE MOTION WAS PUT AND CARRIED UNANIMOUSLY

478 RESOLUTION

The planning proposal seeking to amend the Land Zoning Map to rezone part of 153 Boundary Road, Box Hill (Part Lot 10 DP593517) from R3 Medium Density Residential

The draft amendments to DCP 2012 (Part D Section 17 – Box Hill North) be adopted and come into force following the notification of the planning proposal on the NSW

VOTING FOR THE MOTION Clr Keane

A MOTION WAS MOVED BY COUNSELOR DR GANGEMI AND THE SECOND BY COUNSELOR TAYLOR MP THAT THE RECOMMENDATION CONTAINED IN THE REPORT BE APPROVED.

A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR TAYLOR MP THAT the Recommendation contained in the report be adopted

479 RESOLUTION

CALL OF THE AGENDA

THE MOTION WAS PUT AND CARRIED

480 RESOLUTION

ITEM-6 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS - AUGUST 2016

481 RESOLUTION

ITEM-7 LEASE OF FRED CATERSON RESERVE GILBERT ROAD, CASTLE HILL TO HILLS DISTRICT

482 RESOLUTION

483 RESOLUTION

ITEM-9 TENDER T17-8 BRUCE PURSER RESERVE NEW STORAGE BUILDING

484 RESOLUTION

ITEM-10 LEASE OF SYDNEY WATER LAND OFF MILLCROFT WAY, BEAUMONT HILLS FOR CADDIES CREEK

A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted

485 RESOLUTION

ITEM-11 APPLICATIONS & DONATIONS UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT - SEPTEMBER

A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR DR GANGEMI THAT

The donations listed in summary table under Sporting/Cultural for Individual/Teams, and Special Circumstances are approved

The grant applications in Attachment 1 – 2016-17 Community Grants Program – Round 2 be deferred for further discussion

CLOSED COUNCIL

A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR PRESTON THAT

The press and public be excluded from the proceedings of Closed Council in respect of Item 12 pursuant to the relevant Clauses of Section 10A, Clause 2 of the Local

Council withhold access to Item 12 in accordance with the following table and Section 11(2) of the Local Government Act

ITEM NO.: 12

SUBJECT: COMPULSORY ACQUISITION OF 68 ARNOLD AVENUE, KELLYVILLE

486 RESOLUTION

Council withhold access to Items 12 in accordance with the above table and Section 11(2) of the Local Government Act

pm Council entered into Closed Session

A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted

487 RESOLUTION

OPEN COUNCIL

A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR HARTY OAM THAT the meeting resume in Open Council

488 RESOLUTION

ORDINARY MEETING OF COUNCIL 27 SEPTEMBER, 2016

ITEM-2 POST EXHIBITION REPORT DRAFT VPA - SHOWGROUND ROAD UPGRADE AND STAGE 3

MEETING DATE: 27 SEPTEMBER 2016 COUNCIL MEETING

AUTHOR: SENIOR TOWN PLANNER PIERS HEMPHILL

RESPONSIBLE OFFICER: MANAGER FORWARD PLANNING STEWART SEALE

EXECUTIVE SUMMARY

APPLICANT

POLITICAL DONATIONS Nil disclosures

HISTORY

The amended draft Voluntary Planning Agreement shall be publicly disclosed for a period of 28 days in accordance with the EP&A Act 1979."

REPORT

SUMMARY OF THE DRAFT VPA

EXHIBITION DETAILS AND SUBMISSION SUMMARY

CONCLUSION

IMPACTS Financial

The Hills Future Community Strategic Plan

RECOMMENDATION

ATTACHMENTS

Draft Voluntary Planning Agreement (37 Pages)

Draft Voluntary Planning Agreement Supporting Material (3 Pages)

Interpretation
Dedication of land
Caveat
Extinguishment of easement and registration of Public Positive Covenant
Registration
Consents to Registration
Release from Registration
Registration Expenses
Notice of dispute
Response to Claim Notice
Negotiation
Further notice if not settled
Mediation
Litigation
Exchange of information
Continue to perform obligations

A one-time contribution of GST exclusive) paid to RMS in accordance with clause 7 of this deed for the purpose of the Showground Road Upgradation Works. A one-time contribution of GST exclusive) paid to RMS in accordance with clause 8 of this deed for the purpose of the Showground Road Upgradation Works.

17 GST 17.1 Interpretation

Reimbursements

The parties acknowledge that the purpose of any exchange of information or documents or making of an offer to settle pursuant to this clause is to attempt to resolve the dispute between the parties. No party may use any information or documents obtained through the dispute resolution process established in this Section 16 for any purpose other than an attempt to resolve a dispute between the parties.

Additional amount of GST payable

Variation

Notices

Waiver

Governing law

Prior agreements superseded This deed

Modification of deed

Representations and warranties

Severability

Confidentiality, media releases and enquiries

Counterparts

No fiduciary relationship

Further acts

SUBJECT AND SUBSECTION OF THE ACT THIS PLANNING AGREEMENT Applicability of section 94EF of the Act. The application of section 94EF of the Act is not excluded in relation to the development.

ITEM-3 SYDNEY METRO NORTHWEST PROJECT - EXTENSION TO PERIOD OF TEMPORARY CLOSURE OF BALMORAL

STRATEGY

Facilitate the provision of integrated transport alternatives that link residents to their home, places of

AUTHOR

MANAGER – COMMUNITY PLANNING & SPECIAL INFRASTRUCTURE PROJECTS

MICHAEL LATHLEAN

RESPONSIBLE OFFICER: GROUP MANAGER – STRATEGIC PLANNING MICHAEL EDGAR

As part of their contract, ISJV will be responsible for realigning Balmoral Road to create a four-way junction with Old Windsor Road and Miami Avenue (within Blacktown City LGA). Work on the redevelopment of Balmoral Road has been progressing since the road was temporarily closed.

The Hills Future - Community Strategic Plan

Since the temporary closure of Balmoral Road first took place, very few complaints have been received by either the Council or the ISJV about the impact it has had on the residents of the Balmoral Road release area who live south of Memorial Avenue. In the circumstances, it is recommended that Council accept an extension of the temporary closure of Balmoral Road at its junction with Old Windsor Road for a period of up to four months until 31 January 2017, in accordance with section 115 of the Roads Act.

ATTACHMENTS Nil

Maintain a strong financial position that supports the delivery of services and strategies and ensures long term

MANAGER CORPORATE & STRATEGIC PLANNING ANEESH ZAHRA

COMMUNICATIONS OFFICER NICOLE VAN DER STEL

MANAGER – FINANCE MICHAEL SPENCE

RESPONSIBLE OFFICER: CHIEF FINANCIAL OFFICER CHANDI SABA

Financial Statements

Annual Report

Annual Report FY 15/16, Independent Auditor's Report and Consolidated Financial Statements FY 15/16 (215 pages)

THE HILLS SHIRE COUNCIL

ANNUAL REPORT

Public spaces are attractive, safe and well maintained and provide a variety of recreational and leisure activities that support an active lifestyle. A connected and supported community with access to a range of services and facilities that contribute to health and wellbeing.

PART ONE YEAR IN REVIEW

Continuing to inform and educate the community about the impacts of population growth and the construction of North West Sydney Metro. Building awareness of the visitor economy and the range of major events available in Sydney Hills. p.78) HOW WE DID - SUMMARY OF THE COUNCIL'S PLANS.

OUR THEMES

Keeping the suburbs looking fresh and rejuvenated has been a priority for the Council, particularly older, more established suburbs. Master plans for Baulkham Hills town center have been developed and work has begun on the upgrade of public spaces in Baulkham Hills town center (p.8).

STRATEGIC DIRECTION

Council has produced the Hills Corridor Strategy - a plan that creates a vision for the Sydney Hills of the future. The location of the higher-density residences was dictated by factors such as proximity to the future train station and the city center.

INFRASTRUCTURE BACKLOG REDUCED FROM $52M TO ZERO AS OF 30 JUNE 2016

CHALLENGES FOR

This may include developing more flexible and innovative approaches to meet individual participants' demands, while ensuring the sustainability of the support provided in a competitive market. NORWEST BOULEVARD Norwest Boulevard is at breaking point during the morning and afternoon peak periods especially at the roundabout at the intersection of Norwest Boulevard and Lexington Drive.

LOOKING AHEAD

Hills Community Care is reviewing and adapting current business operations to take full advantage of NDIS opportunities. A $21 million major upgrade to Samantha Riley Drive is underway in preparation for incoming residents.

COMMUNITY FINANCIAL REPORT

Full details of Council's financial statements are available in the supplementary financial report available for download at www.thehills.nsw.gov.au.

150.7 MILLION

283.5 MILLION

132.7 MILLION

363.5 MILLION

156.9 MILLION

4.4 BILLION

56.8 MILLION

4.8 BILLION

STRONG CREDIT RATING

MANAGING THE MONEY

WHERE THE MONEY COMES FROM

WHERE THE MONEY IS SPENT

2015/2016 Total Operating Expenditure $132.7M

PERFORMANCE MEASURES

COUNCIL BOUNDARY ADJUSTMENT

With direct access to Sydney's freeway system, Hills Shire enjoys easy access to the CBD and airport. The Hills Shire is predominantly residential with rural areas in the northern edge of the Shire, agriculture, national parks, as well as semi-rural and rural-residential housing.

WHO WE ARE - LOCATION

The southern end of the Shire contains well-established residential and commercial areas as well as new residential and employment development release areas. They are particularly attracted to the new release areas of Kellyville, Rouse Hill and Box Hill which will see significant development over the next 20 years.

WHO WE ARE - POPULATION

45 %Residents born in Australia

31.8 %Residents employed

32.6 %Residents born overseas

4.2 %Birth place not stated 2.9%

The Hawkesbury Road (Old Windsor Road) ran from Toongabbie Government Farm to the Hawkesbury River. The railway was largely closed due to the advent of the combustion engine used in trucks, cars and buses which, in turn, needed a wider main road.

WHO WE ARE - HISTORY

Plans are announced to significantly improve Castle Hill Showground as part of the Sydney Metro North West Priority Areas. Suburbs south of the M2 which were part of The Hills Shire Council, incorporated as part of City of Parramatta.

OUR STAKEHOLDERS

During 2015-16, we continued to engage with our stakeholders to understand their expectations on the issues that matter most to them. We engage with our stakeholders in three primary ways: – respond to specific requests for information and services – conduct our own community engagement activities – participate in multi-stakeholder relationships.

PART TWO COMMUNITY LEADERSHIP

STATEMENT FROM THE MAYOR

Until the boundary adjustment, which came into force on 12 May, the Hills Shire local government area was divided into four wards with three councilors representing each ward. From September 2017, the Council will have its Mayor elected by the people rather than by other councillors, and there will be 13 councilors on the Council.

HOW WE GOVERN

Being an elected representative requires many hours of commitment at council meetings, task forces, community consultation, civic ceremonies and public meetings. The Chief Executive is responsible for ensuring that all Council decisions comply with the Local Government Act 1993 as well as other relevant legislation.

SEPTEMBER 2012 - SEPTEMBER 2017 COUNCIL TERM

OUR COUNCILLORS

There are many ways you can have your say on the governance of The Hills Shire. Vote for councilors every four years through the local government election for The Hills Shire.

GOVERNANCE

Councilors must adhere to a code of conduct (published on the council's website) to further ensure that they carry out their duties in the best interests of the county and the residents they represent. The Council's legal department (part of the executive services area) includes a qualified lawyer with extensive knowledge and experience.

GOVERNANCE FRAMEWORKS

The Board's risk management process and subsequent plan is largely based on Australian/New Zealand International Standard AS/NZS ISO 31000:2009. The Council's legal department is responsible for overseeing a range of legal matters, and providing advice to the Council on legislative and regulatory compliance issues.

PART THREE OUR ORGANISATION

Prior to joining The Hills Shire Council, John was Manager, Industry Development at the Australian Industry Information Association and held management positions at Brisbane City Council and Cairns Region Economic Development Corporation. In 1998, Cameron was appointed Town Planning Coordinator at The Hills Shire Council.

EXECUTIVE TEAM

Michael began his Local Government career in 1986 as a Health Trainee and Building Surveyor with a Bachelor of Applied Science. He has been involved in academic roles with the University of Western Sydney, Western Sydney Institute of TAFE and the University of Technology in relation to local government.

ORGANISATIONAL STRUCTURE

WORKFORCE PROFILE

While we are proud of our safety record, we must continue to work hard to ensure the safety of all our staff and customers at all times. We are committed to health and wellness practices to increase morale and job satisfaction among staff and reduce absenteeism.

VOLUNTEER PROFILE

Community Transport - providing transport assistance to elderly or infirm people by car or as a volunteer on a Community Transport city bus. The Council has empowered a number of committees to advise on the Council's various capacities and reserves.

OUR PERFORMANCE

PROACTIVE LEADERSHIP THEME 2 – VIBRANT COMMUNITIES

OUR REPORTING

PROACTIVE LEADERSHIP

THEME ONE

QUICK FACTS

Fit for the Future submission, Local Government Reform, the new volunteer programme, Council's budget surplus and associated projects, new residents welcomed at citizenship ceremonies, new barbecue areas built at Heritage Park Castle Hill, HSC study centers opened at the library and extensive media and messaging around the Council's Hills Corridor Strategy. The Council's external auditors, PricewaterhouseCoopers, presented the 2015-2016 Financial Statements to the Audit Committee and the Council with an operating surplus of $150.7 million. • The Council built 18.6km of new roads and 40km of new footpaths and cycleways, determined 1,770 development applications and completed 319 capital works projects.

HOW WE PROGRESSED OUR FOUR YEAR ACTIONS

PROACTIVE LEADERSHIP

MEASURING OUR QUALITY OF LIFE PERFORMANCE

OUR STRATEGIC ACTIONS

MEASURING OUR QUALITY OF LIFE PERFORMANCE (CONTINUED)

OUR STRATEGIC ACTIONS (CONTINUED)

MEASURING OUR OPERATIONAL PERFORMANCE

VIBRANT COMMUNITIES

THEME TWO

SPORTING GROUNDS

BMX riding is one of the non-traditional sports that has become extremely popular in our Shire and it is because of this wonderful facility. Work was completed to increase the capacity of the performance area at Bella Vista Farm Park for major events such as the Sydney Country Music Festival.

LIBRARY SERVICES

Membership had been limited at The Hills Men's Shed due to the size of the facilities, but the extension means the books can be reopened. Stakeholder consultation on the preparation of the Action Plan for the inclusion of disabled people will take place as the next phase.

VIBRANT COMMUNITIES

A connected and supported community with access to a range of services and facilities that contribute to health and well-being.

BALANCED URBAN GROWTH

THEME THREE

The Assets team has developed customized financial reports within the system which will allow automation of infrastructure year-end reporting in the future. Review of the Local Strategy pending the preparation of District Plans by the Greater Sydney Commission to set growth targets for the Shire (expected in January 2017) and resolution of priority station areas with the NSW Chief Planner.

BALANCED URBAN GROWTH

PROTECTED ENVIRONMENT

THEME FOUR

ART COMPETITION

There are opportunities for members of the community to volunteer at the Community Environment Center in a number of capacities. As part of the Parramatta River catchment group, we hope to see the Green Army's fantastic work along the Toongabbie Creek catchment.

PROTECTED ENVIRONMENT

MODERN LOCAL ECONOMY

THEME FIVE

The 100 Leaders event with 90 participants and the XVenture Corporate Challenge with 180 participants from 30 companies joined the event around Norwest Business Park to showcase what we have here in the Hills.

RETAIL

RETAIL RETAIL

CIVIC EVENTS

More than 13,000 people flocked to Bella Vista Farm as part of the Hills Shire Council's Australia Day celebrations on Tuesday January 26, from 12pm to 9pm. The production was well attended by 193 visitors including 56% of visitors traveling from outside the Hills Shire.

MODERN LOCAL ECONOMY

PART FIVE - LEGISLATIVE REPORTING

COUNCIL’S ACHIEVEMENTS IN IMPLEMENTING THE DELIVERY PROGRAM AND THE EFFECTIVENESS
COUNCIL’S ACHIEVEMENTS IN IMPLEMENTING THE COMMUNITY STRATEGIC PLAN OVER THE PREVIOUS
HUMAN RESOURCES ACTIVITIES S428(2)(M) (p33-37)
COPY OF COUNCIL’S AUDITED FINANCIAL
REMUNERATION PACKAGES FOR SENIOR STAFF – REGULATION CL217(1)
DETAILS OF OVERSEAS VISITS BY COUNCILLORS, COUNCIL STAFF OR OTHER PERSONS REPRESENTING
PROVISION OF EQUIPMENT AND FACILITIES FOR COUNCILLORS - cl 217(1)(a1)
COUNCILLORS SEMINARS AND CONFERENCE EXPENSES CL217(1)(A1) (PART)
STORMWATER LEVIES AND CHARGES Stormwater Drainage System
COMPANION ANIMALS ACT AND REGULATION – GUIDELINES ON THE EXERCISE OF FUNCTIONS
LEGAL PROCEEDINGS – REGULATION 217(1)(A3) LAND & ENVIRONMENT COURT APPEALS 2015-16
SUMMARY OF RESOLUTIONS MADE UNDER SECTION 67 CONCERNING WORK CARRIED OUT ON

Padkonstruksie Tenderkontrak Burke Pipe & Civil Contractors Pty Ltd Motorvoertuie Staatskontrak Castle Hill Holden/Hyundai (CH Autos)-. Tenderkontrak Wendys Home Care Pty Limited Construction Works Tenderkontrak Westbury Constructions Pty Ltd.

GLOBAL REPORTING INITIATIVE (GRI) CONTENT INDEX

G4.44 Processes for evaluating the performance of the highest governance body with respect to the governance of economic, environmental and social topics. G4.PR8 Total number of substantiated complaints about breaches of customer privacy and loss of customer data.

SUSTAINABILITY STATEMENT

COMMUNITY OUTCOME

I can feel close to nature

Our natural resources are used wisely

2) Modification An application to modify a development consent is made under of the

Sydney Metro Northwest Australia's largest public transport infrastructure project and will be Australia's first fully automated metro rail system. Urban Activation Precinct A NSW State Government program, Urban Activation Precincts aims to provide more housing in places with access to infrastructure, transport, services and jobs by concentrating development around public transport hubs.

GLOSSARY OF TERMS

INDEX

This annual report is also available to download from the Council's website - www.thehills.nsw.gov.au. Visit Hills Shire Council's main administration building - 3 Columbia Court, Baulkham Hills NSW 2153 8.30am-4.30pm Monday to Friday (excluding public holidays).

CONTACT US

We hope that this document has given you a good understanding of the achievements of the Council over the past 12 months. We encourage you to visit the Council's website which contains information about our services, programs, events, major initiatives, major publications and more.

THE HILLS SHIRE COUNCIL ANNUAL REPORT

FINANCIAL STATEMENTS

GENERAL PURPOSE FINANCIAL STATEMENTS

OVERVIEW

THE HILLS SHIRE COUNCIL FINANCIAL STATEMENTS

BOUNDARY ADJUSTMENT

CHIEF FINANCIAL OFFICER’S REPORT

The Income Statement
The Statement of Comprehensive Income
The Statement of Financial Position
The Statement of Changes in Equity

The Council's financial statements must be audited by external accountants (who usually specialize in local government). An opinion on whether the financial statements fairly reflect the Council's financial performance and position, and 2.

UNDERSTANDING COUNCIL’S FINANCIAL STATEMENTS

The notes to the financial statements provide more detail and additional information about the five primary financial statements. The public can submit comments to the Council up to seven days after the public presentation of the financial statements.

THE HILLS SHIRE COUNCIL GENERAL PURPOSE FINANCIAL STATEMENTS

Net loss on disposal of assets Net share of capital shares in joint ventures and associated companies according to the equity method. The year's net operating result before subsidies and contributions made for capital purposes & border adjustments.

Operating result for the year prior to boundary adjustments

STATEMENT OF COMPREHENSIVE INCOME

STATEMENT OF FINANCIAL POSITION

STATEMENT OF CHANGES IN EQUITY

STATEMENT OF CASH FLOWS

CONTENTS OF THE NOTES ACCOMPANYING THE FINANCIAL STATEMENTS

SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Summary of significant accounting policies

Summary of significant accounting policies (continued)

Realized and unrealized gains and losses arising from changes in the fair value of financial assets classified as 'at fair value through profit or loss'. The carrying amount of the asset is reduced and the amount of the loss is recognized in profit or loss.