TWEED SHIRE COUNCIL
MEETING TASK SHEET
Action Item - COUNCIL MEETING Thursday, 20 July 2017
Action is required for Item 36 as per the Council Resolution outlined below.
TITLE: [SUB-SAC] Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017
Cr K Milne Cr R Byrnes
RESOLVED that the Minutes of the Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017 be received and noted.
The Motion was Carried FOR VOTE - Unanimous
ABSENT. DID NOT VOTE - Cr J Owen
TITLE: [SUB-SAC] Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017
SUBMITTED BY: Recreation Services
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LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
3 People, places and moving around
3.2 Places
3.2.9 Sporting Fields - To provide a range of accessible sports facilities and major event venues to promote an active and healthy lifestyle.
ROLE: Leader
SUMMARY OF REPORT:
The Minutes of the Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017 are reproduced in the body of this report for the information of Councillors.
RECOMMENDATION:
That the Minutes of the Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017 be received and noted.
People, places and moving around
Who we are and how we live
REPORT:
The Minutes of the Minutes of the Sports Advisory Committee Meeting held Monday 24 April 2017 are reproduced as follows for the information of Councillors.
Venue:
Banora Point Community Hall Time:
5.00pm Present:
Cr Pryce Allsop, Cr Warren Polglase, Matt McCann, Merve Edwards, Rob Nienhuis, Gillian Austin, Linton Alford
Apologies:
Bruce Campbell, Helen Rigney Minutes of Previous Meeting:
Moved: Dion Andrews Seconded: Cr Pryce Allsop
RESOLVED that the Minutes of the Sports Advisory Committee meeting held Monday 13 March 2017 be accepted as a true and accurate record of the proceedings of that meeting.
Business Arising:
Agenda Items:
1. Welcome back Merve Edwards
The whole committee extended a warm welcome back to Merve.
2. Snapshot of Sports Clubs & Facilities damaged in recent flood
Matt McCann explained the process Council has undertaken to assess sports facilities and buildings damaged as a result of the recent flood event. Council will be providing a detailed report and cost estimate to the insurance assessor.
3. How the Sports Field Assets Reserves Trust Fund Works
It was clarified that all licence fee payments are accumulated in the sports assets
reserves trust. These funds contribute to the salary of Council’s Sports Field Officer and one major sports field renovation each year. The remainder of the funds are available to any organisation who contributes for either construction or upgrading of facilities on Council owned or managed fields, or for financial assistance to develop club business plans.
4. Increasing participation in Sport – What about club capacity
The committee discussed opportunities to increase sport participation within Tweed. The committee requested Council representation at the National Sports Convention
Conference held July 2017 which focuses on strategies to promote increased sport participation.
The committee discussed Council’s adopted ‘Sports Field Strategy’ which was
undertaken and implemented accommodate and plan for increased sport participation and population growth.
5. Tweed Shire’s shared use fields
A list of all season licence holders and a virtual tour of Tweed’s sports fields has been emailed to each committee member.
6. NSW State of Origin Team based in Tweed for game 1 & 3 a photo will be organised with Sports Advisory Committee.
Committee was informed that the NSW State of Origin team will be in camp in Tweed for games 1 and 3 this year. A photo with the team and committee members will be
organised with an accompanying story on the role of the Sports Advisory Committee in the Tweed Link.
7. Sports Field Assets Reserves Trust Fund Applications Pottsville Cricket Club
Committee members requested quotations for the proposed works. It was
acknowledged the club had taken the initiative to source a $26,000 NSW Government Grant and were prepared to contribute $5,000 from the club to undertake an extension to the clubhouse via a shade structure, replacement of artificial turf to three (3) cricket nets, reinstatement of chain mesh for training pitch and two (2) second hand mobile sight screens. The committee were happy to endorse the requested funds upon receipt of proposed work quotations.
Mustangs Rugby League Club
Due to a busy agenda the committee chose to defer this application to the next meeting.
General Business:
The committee agreed to adopt a new meeting starting time of 5.30pm to assist members attending.
Merve Edwards and Gillian Austin asked for an update on the Kingscliff Sporting Fields Masterplan at the next meeting.
Next Meeting:
The next meeting of the Sports Advisory Committee will be held Monday 5 June 2017.
The meeting closed at 7.15pm.
EXECUTIVE MANAGEMENT TEAM’S COMMENTS:
Nil.
EXECUTIVE MANAGEMENT TEAM’S RECOMMENDATIONS:
Nil.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice.
Terms of Reference - adopted 21 August 2012 (ECM2846627).
b. Budget/Long Term Financial Plan:
Not applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Nil.
