MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 4
MAYORAL MINUTE NO. 6/2016 - COMMUNITIES MATTER TOOLKIT 4 ITEM-2 POST EXHIBITION REPORT DRAFT VPA -
SHOWGROUND ROAD UPGRADE AND STAGE 3 EXPANSION OF CASTLE TOWERS (FP187)
5
ITEM-3 SYDNEY METRO NORTHWEST PROJECT - EXTENSION TO PERIOD OF TEMPORARY CLOSURE OF BALMORAL ROAD, KELLYVILLE
6
ITEM-4 2015 - 2016 STATUTORY FINANCIAL STATEMENTS AND ANNUAL REPORT
6
ITEM-5 BUDGET REVIEW AS AT 31 AUGUST 2016 8
ITEM-6 CODE OF CONDUCT - COMPLAINTS STATISTICS 6 ITEM-7 ANNUAL PECUNIARY INTEREST RETURNS 2015/16 6 ITEM-8 EXPRESSION OF INTEREST - OFFER OF LICENCE
FOR DURAL RECREATION CENTRE, 25A KENTHURST ROAD, ROUND CORNER (EOI 16-11)
6
ITEM-9 EXPRESSION OF INTEREST - OFFER OF LEASE OF CROPLEY HOUSE, 84 WATKINS ROAD, BAULKHAM HILLS (EOI 16-13)
7
ITEM-10 PROPOSED ROAD CLOSURE & LEASES TO QIC STAGE 3 CASTLE TOWERS
9
ITEM-11 TENDER T17/06 INSTALLATION OF TRAFFIC SIGNALS AND ROAD WIDENING AT THE INTERSECTION OF MILCROFT WAY AND WINDSOR ROAD, BEAUMONT HILLS
10
ITEM-12 TENDER T17/7 KELLYVILLE PARK - FIELD 6 - NEW AMENITIES BUILDING
7
ITEM-13 POST EXHIBITION REPORT - KENTHURST PARK RESERVE DRAFT LANDSCAPE MASTERPLAN
4
ITEM-14 POST EXHIBITION REPORT - LANDSCAPE MASTERPLAN - BERNIE MULLANE SPORTS COMPLEX
10
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
ITEM-15 PURCHASE OF PART 37-49 SAMANTHA RILEY DRIVE, KELLYVILLE FOR PUBLIC RECREATION
7
ITEM-16 ROUND 2 COMMUNITY GRANTS 11
ITEM-17 EXTENSION FOR S355 VOLUNTEER COMMITTEES 7
ITEM-18 RE-RATING OF TWO SPORTING FIELDS 7
ITEM-19 INFORMATION AND STATUS REPORTS 8
QUESTIONS WITHOUT NOTICE 12
CLOSED COUNCIL 13
ITEM-20 PURCHASE OF 12 BALMORAL ROAD, KELLYVILLE FOR PUBLIC RECREATION
14
ITEM-21 SALE OF BIODIVERSITY CREDITS - CADWELLS ROAD AND PORTERS ROAD, KENTHURST BIOBANK SITES AND SOPHIA DOYLE RESERVE AND WILLIAM JOYCE RESERVE, BAULKHAM HILLS BIOBANK SITES
14
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
489 PRESENT
Clr Y D Keane (Mayor, in the Chair) Clr R A Preston (Deputy Mayor) Clr Dr M R Byrne
Clr Dr P J Gangemi Clr R K Harty OAM Clr A J Hay OAM Clr A N Haselden Clr Dr J N Lowe Clr M O Taylor MP Clr M G Thomas Clr R M Tracey
490 TIME OF COMMENCEMENT 7.04pm
491 TIME OF COMPLETION 9.49pm
492 DECLARATIONS OF INTEREST Item 2 Councillor Keane Item 16 Councillor Keane Item 16 Councillor Dr Byrne Item 16 Councillor Tracey
493 ARRIVALS AND DEPARTURES
7.06pm Councillor Hay OAM arrived at the meeting during the Prayer.
7.21pm Councillor Dr Lowe left the meeting and returned at 7.22pm during Item 13.
7.22pm Councillor Tracey left the meeting and returned at 7.23pm during Item 13.
8.49pm Councillor Thomas left the meeting and returned at 8.50pm during Item 11.
9.05pm Councillor Dr Lowe left the meeting and returned at 9.08pm during Item 16.
9.26pm Councillor Taylor left the meeting and returned at 9.28pm during Item 16.
9.45pm Councillor Dr Byrne left the meeting and returned at 9.46 during Item 20.
494 DISSENT FROM COUNCIL'S DECISIONS Nil.
495 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR PRESTON THAT the Minutes of the Ordinary Meeting of Council held on 13 September 2016 be confirmed.
THE MOTION WAS PUT AND CARRIED.
496 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 13 September 2016 be confirmed.
MAYORAL MINUTE NO. 6/2016 - COMMUNITIES MATTER TOOLKIT
A MOTION WAS MOVED BY COUNCILLOR KEANE AND SECONDED BY COUNCILLOR PRESTON THAT
1. Council place the Communities Matter toolkit web button on its website.
2. Council use the Communities Matter social media tile to promote the resource through Council’s various social media accounts.
THE MOTION WAS PUT AND CARRIED.
497 RESOLUTION
1. Council place the Communities Matter toolkit web button on its website.
2. Council use the Communities Matter social media tile to promote the resource through Council’s various social media accounts.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
7.21pm Councillor Dr Lowe left the meeting and returned at 7.22pm during Item 13.
7.22pm Councillor Tracey left the meeting and returned at 7.23pm during Item 13.
ITEM-13 POST EXHIBITION REPORT - KENTHURST PARK RESERVE DRAFT LANDSCAPE MASTERPLAN
Proceedings in Brief
Mrs Chris Anderson of Kenthurst (Objector) representing the residents in the local area addressed Council regarding this matter.
Warwick Gosling representing Kenthurst Football Club addressed Council regarding this matter.
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
498 RESOLUTION
Council adopt the Kenthurst Park Masterplan.
Councillor Keane having previously declared a non-pecuniary and less than significant conflict of interest remained in the room.
ITEM-2 POST EXHIBITION REPORT DRAFT VPA - SHOWGROUND ROAD UPGRADE AND STAGE 3 EXPANSION OF CASTLE TOWERS (FP187)
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY
499 RESOLUTION
The Voluntary Planning Agreement for Showground Road Upgrade Works in association with Stage 3 Expansion of Castle Towers be authorised for execution under Council seal (Attachment 1).
Being a planning matter, the Mayor called for a division to record the votes on this matter
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr Taylor MP Clr Dr M R Byrne Clr A N Haselden Clr Thomas Clr Dr Gangemi Clr Dr Lowe Clr Hay OAM Clr Harty OAM Clr Tracey
VOTING AGAINST THE MOTION None
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DR LOWE THAT Items 3, 4, 6, 7, 8, 9, 12, 15, 17, 18 and 19 be moved by exception and the recommendations contained in the reports be adopted.
THE MOTION WAS PUT AND CARRIED.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
500 RESOLUTION
Items 3, 4, 6, 7, 8, 9, 12, 15, 17, 18 and 19 be moved by exception and the recommendations contained in the reports be adopted.
ITEM-3 SYDNEY METRO NORTHWEST PROJECT - EXTENSION TO PERIOD OF TEMPORARY CLOSURE OF BALMORAL ROAD, KELLYVILLE
501 RESOLUTION
Council approve an extension to the temporary closure of Balmoral Road at its intersection with Old Windsor Road for a period of up to four months until 31 January 2017 in accordance with Section 115 of the Roads Act 1993, subject to the following conditions:
a) the provisions of the original Traffic Management Plan prepared by the ISJV and endorsed by Council’s Local Traffic Committee, being maintained throughout the duration of the extended closure;
b) the ISJV undertaking the community engagement activities identified in the report.
ITEM-4 2015_2016 STATUTORY FINANCIAL STATEMENTS AND ANNUAL REPORT
502 RESOLUTION
The Financial Reports for the year ended 30 June 2016, the Auditor's Report and the 2015/16 Annual Report be received.
ITEM-6 CODE OF CONDUCT - COMPLAINTS STATISTICS 503 RESOLUTION
The report be received.
ITEM-7 ANNUAL PECUNIARY INTEREST RETURNS 2015/16 504 RESOLUTION
Council note the tabling of Returns.
ITEM-8 EXPRESSION OF INTEREST - OFFER OF LICENCE FOR DURAL RECREATION CENTRE, 25A KENTHURST ROAD, ROUND CORNER (EOI 16-11)
505 RESOLUTION
1. Pursuant to Section 178(3) of the Local Government Regulations the offer from the Hills Basketball Association Incorporated be rejected; and
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
2. Negotiations be commenced with the Hills Basketball Association Inc. to determine the full extent of the capital works required to be performed, and to achieve a rental return for Council.
ITEM-9 EXPRESSION OF INTEREST - OFFER OF LEASE OF CROPLEY HOUSE, 84 WATKINS ROAD, BAULKHAM HILLS (EOI 16-13)
506 RESOLUTION
Council agree to the leasing of Cropley House, 84 Watkins Road, Baulkham Hills to Dockside Pavillion Pty Ltd as Trustee for the Dockside Pavil (ACN 99 514 433 462) on the terms and conditions as detailed in this report with a lease authorised for execution under seal.
ITEM-12 TENDER T17/7 KELLYVILLE PARK - FIELD 6 - NEW AMENITIES BUILDING
507 RESOLUTION
Council accept the tender from Every Trade Building Services for the construction of a new amenities building at Kellyville Park and approves expenditure up to $294,340.80 (excl. GST) for the Tender amount including a contingency sum.
ITEM-15 PURCHASE OF PART 37-49 SAMANTHA RILEY DRIVE, KELLYVILLE FOR PUBLIC RECREATION 508 RESOLUTION
1. Council agree to purchase part Lot 20 DP 1222764 (Lot 22 in Plan of Acquisition DP 1225079), 37-49 Samantha Riley Drive, Kellyville being land designated public recreation for $5,120,700 plus GST with a Contract, Deed & Transfer authorised for execution under seal.
2. The public reserve be classified as “Community Land” and deemed non-rateable pursuant to Sections 25 and 556 respectively of the Local Government Act 1993.
ITEM-17 EXTENSION FOR S355 VOLUNTEER COMMITTEES 509 RESOLUTION
The appointment of the current 355 Committees be extended until 1 November 2017.
ITEM-18 RE-RATING OF TWO SPORTING FIELDS 510 RESOLUTION
Fred Caterson Reserve Field 1 be rated at level 3 for both summer and winter seasons, and Castlewood Reserve be rated at level 3 for the winter season.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
ITEM-19 INFORMATION AND STATUS REPORTS 511 RESOLUTION
1. The status of legal matters before all Courts as shown in the Attachments 1, 2 and 3 be noted (ECM Document Nos: 15062014, 15062018 and 15062022).
2. The Status of Outstanding Resolutions as shown in the Attachment 4 be noted (ECM Document Nos: 9650435 and 10138601 ).
3. The Schedule of Questions and Answers at Council Meetings held in July 2015 shown in the Attachment 5 be noted (ECM Document Nos: 15041092 and 15089554).
4. The Letters of Appreciation as shown in the Attachment 6 be noted (ECM Document No. 15068504).
5. The status of Development Applications awaiting determination as shown in the Attachment 7 be noted (ECM Document No 15162392).
ITEM-5 BUDGET REVIEW AS AT 31 AUGUST 2016
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR DR GANGEMI THAT The proposed budget variations in Attachment 1, Pages 6 to 10 and the variations detailed in page 11-28 be adopted with the exception of the variation detailed under Point 14, Page 287 of the report. The variations proposed in Point 14 be referred to a Councillors Briefing Session.
THE MOTION WAS PUT AND LOST.
Councillors Hay OAM and Harty OAM rose for a Division. The result of the Division was as follows:
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr A N Haselden Clr Thomas Clr Dr Gangemi
VOTING AGAINST THE MOTION Clr Hay OAM
Clr Harty OAM Clr Tracey Clr Taylor MP Clr Dr M R Byrne Clr Dr Lowe
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR DR LOWE THAT The proposed budget variations in Attachment 1, Pages 6 to 10 and the variations detailed in page 11-28 be adopted with the exception of the variation detailed under Point 14, Page 287 of the report.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
512 RESOLUTION
The proposed budget variations in Attachment 1, Pages 6 to 10 and the variations detailed in page 11-28 be adopted with the exception of the variation detailed under Point 14, Page 287 of the report.
Councillor Hay OAM and Harty OAM rose for a Division. The result of the Division was as follows:
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr Taylor MP Clr Dr M R Byrne Clr Dr Lowe Clr A N Haselden Clr Thomas Clr Dr Gangemi Clr Hay OAM Clr Harty OAM Clr Tracey
VOTING AGAINST THE MOTION None
ITEM-10 PROPOSED ROAD CLOSURE & LEASES TO QIC STAGE 3 CASTLE TOWERS
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR DR LOWE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
513 RESOLUTION
1. Council enter into the Deeds of Agreement to Lease with QIC Limited for airspace over Pennant Street; substratum under Pennant Street; land on Castle Street;
land on Castle Place; land on Kentwell Avenue and premises (future Community Premises) within the future Stage 3 development of the Castle Towers Shopping Centre, with the Deeds of Agreement authorised for execution under seal.
2. Subject to the satisfaction of Conditions Precedent particularised within the Deeds of Agreement, Council enter into the Leases with QIC Limited for airspace over Pennant Street; substratum under Pennant Street; land on Castle Street; land on Castle Place; land on Kentwell Avenue and premises (future Community Premises) within the future Stage 3 development of the Castle Towers Shopping Centre, with the Leases authorised for execution under seal.
3. Subject to recommendation 1, Council approve the road closures as detailed in this report with the Plan of Road Closure, Deed, Request Documents, Transfer Granting Easement, Section 88B Instrument, Road Closure Application to Crown Lands NSW, Contract and Transfer documents authorised for execution under seal.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
8.49pm Councillor Thomas left the meeting and returned at 8.50pm during Item 11.
ITEM-11 TENDER T17/06 INSTALLATION OF TRAFFIC SIGNALS AND ROAD WIDENING AT THE INTERSECTION OF MILCROFT WAY AND WINDSOR ROAD, BEAUMONT HILLS
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
514 RESOLUTION
1. Council accept the tender from Mid-West Excavations Pty Ltd for the supply and installation of traffic signals and road widening at the intersection of Millcroft Way and Windsor Road, Beaumont Hills, and approves expenditure up to $554,838.70 (excl. GST) for the Tender amount including contingency.
2. Council approve additional funds from the Capital Works Reserve of $330,366.
ITEM-14 POST EXHIBITION REPORT - LANDSCAPE MASTERPLAN - BERNIE MULLANE SPORTS COMPLEX A MOTION WAS MOVED BY COUNCILLOR DR BYRNE AND SECONDED BY COUNCILLOR HASELDEN THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
515 RESOLUTION
1. Council adopt the Master Plan in principle and exhibit the identified changes.
2. Council continue to consult with the community as part of the detail design stages for the car parking, water play and playground embellishments and dog off-leash area.
Councillor Keane having previously declared a non-pecuniary and less than significant conflict of interest remained in the room.
Councillor Dr Byrne having previously declared a non-pecuniary and less than significant conflict of interest remained in the room.
Councillor Tracey having previously declared a non-pecuniary and less than significant conflict of interest remained in the room.
9.05pm Councillor Dr Lowe left the meeting and returned at 9.08pm during Item 16.
9.26pm Councillor Taylor left the meeting and returned at 9.28pm during Item 16.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
ITEM-16 ROUND 2 COMMUNITY GRANTS
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR TRACEY THAT
1. The grant application in Attachment 1 - 2016-17 Community Grants Program – Round 2 for Christmas in the Hills be placed on public exhibition for a period of 28 days in accordance with the Local Government Act.
2. The grant applications as per the Council Report on 13 September 2016 that were deferred be placed on public exhibition for a period of 28 days.
3. If no submissions are received for the 2016-17 Community Grants Program – Round 2, the grants be adopted seven days after the public exhibition closes. If submissions are received then a further report be prepared for Council’s consideration.
THE MOTION WAS PUT AND CARRIED.
516 RESOLUTION
1. The grant application in Attachment 1 - 2016-17 Community Grants Program – Round 2 for Christmas in the Hills be placed on public exhibition for a period of 28 days in accordance with the Local Government Act.
2. The grant applications as per the Council Report on 13 September 2016 that were deferred be placed on public exhibition for a period of 28 days.
3. If no submissions are received for the 2016-17 Community Grants Program – Round 2, the grants be adopted seven days after the public exhibition closes. If submissions are received then a further report be prepared for Council’s consideration.
Councillors Harty OAM and Preston rose for a Division. The result of the Division was as follows:
VOTING FOR THE MOTION Clr Taylor MP
Clr Dr M R Byrne Clr Dr Lowe Clr Hay OAM Clr Harty OAM Clr Tracey
VOTING AGAINST THE MOTION Clr Keane
Clr Preston Clr A N Haselden Clr Thomas Clr Dr Gangemi
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
QUESTIONS WITHOUT NOTICE
517 PROPOSED ROUND-ABOUT AT THE INTERSECTION OF COOK AND ORCHARD STREETS, BAULKHAM HILLS
Councillor Hay OAM tabled a letter from Stuart Aird regarding his objection to the proposed round-about at the intersection of Cook and Orchard Streets, Baulkham Hills.
518 COMMEND THE LOCAL COMMUNITY FOR FUNDING THE FUNERAL FOR A HOMELESS WOMAN
Councillor Dr Lowe commended the funding by the Community Donations and generosity of the Hills Businesses for the Homeless Woman known as “Anne’s” funeral.
519 TABLED LETTER – DP280009 – SOUTHERN RESIDENTIAL PRECINCT, ROUSE HILL PARKING
Councillor Preston tabled a letter from Dynamic Property Services, Licenced Strata Manager regarding the parking issues at Rouse Hill area. Could Council please investigate?
520 PEDESTRIAN CROSSING WRIGHTS ROAD, KELLYVILLE
Councillor Preston advised that she had received an email from Michael Collins regarding issues with the Kellyville Village pedestrian crossing near Wright Road Reserve. It’s very difficult and unsafe area for pedestrian especially when there are events on at the weekends. Could Council please investigate a safe passage?
The General Manager advised he would take the question on notice.
521 CONGRATULATIONS NATHAN ZAMPROGNO
Councillor Dr Gangemi congratulated his friend Nathan Zamrogno on his election to Hawkesbury Council.
522 TRAFFIC CONTROLS – INTERSECTIONS ON VICTORIA AVENUE, CASTLE HILL Councillor Haselden asked the General Manager for an update on the proposals to improve the intersections on Victoria Avenue, Castle Hill?
The General Manager advised that proposal is all linked with Precinct Planning around the train station.
Michael Edgar, Group Manager Strategic Planning further added the roundabout signals is part of the Contribution funding that will improve the traffic and pedestrian flow in the area.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
CLOSED COUNCIL
A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR PRESTON THAT
1. The press and public be excluded from the proceedings of Closed Council in respect of Items 20 and 21 pursuant to the relevant Clauses of Section 10A, Clause 2 of the Local Government Act, 1993, as detailed in the following table.
2. Council withhold access to Items 20 and 21 in accordance with the following table and Section 11(2) of the Local Government Act.
TABLE OF CONFIDENTIAL MATTERS
ITEM NO.: 20
SUBJECT: PURCHASE OF 12 BALMORAL ROAD, KELLYVILLE FOR PUBLIC RECREATION
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the confidentiality about the financial negotiations and valuation details, contained within the report outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information would put the Council at a competitive disadvantage preventing it from achieving a “best value for money”
outcome for the wider community.
ITEM NO.: 21
SUBJECT: SALE OF BIODIVERSITY CREDITS - CADWELLS ROAD AND PORTERS ROAD, KENTHURST BIOBANK SITES AND SOPHIA DOYLE RESERVE AND WILLIAM JOYCE RESERVE, BAULKHAM HILLS BIOBANK SITES
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the confidentiality about the financial negotiations and valuation details, contained within the report outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information would put the Council at a competitive disadvantage preventing it from achieving a “best value for money”
outcome for the wider community.
THE MOTION WAS PUT AND CARRIED
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
523 RESOLUTION
1. The press and public be excluded from the proceedings of Closed Council in respect of Items 20 and 21 pursuant to the relevant Clauses of Section 10A, Clause 2 of the Local Government Act, 1993, as detailed in the above table.
2. Council withhold access to Items 20 and 21 in accordance with the above table and Section 11(2) of the Local Government Act.
9.45pm Council entered into Closed Session.
9.45pm Councillor Dr Byrne left the meeting and returned at 9.46 during Item 20.
ITEM-20 PURCHASE OF 12 BALMORAL ROAD, KELLYVILLE FOR PUBLIC RECREATION
A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
524 RESOLUTION
Council agree to the extra cost to purchase Lot 1 DP 566659, 12 Balmoral Road, Kellyville being land designated public recreation on the terms and conditions detailed in this report with a Contract, Deed & Transfer authorised for execution under seal.
ITEM-21 SALE OF BIODIVERSITY CREDITS - CADWELLS ROAD AND PORTERS ROAD, KENTHURST BIOBANK SITES AND SOPHIA DOYLE RESERVE AND WILLIAM JOYCE RESERVE, BAULKHAM HILLS BIOBANK SITES A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
525 RESOLUTION
1. Council agree to the sale and retirement of:
i) 77 ecosystem credits at $5,500 per credit, 618 species credits at $300 per credit and 7 species credits at $8,000 per credit from the Porters Road Kenthurst, Biobank site;
ii) 112 ecosystem credits at $5,500 per credit and 150 species credits at $300 per credit from the Cadwells Road Kenthurst, Biobank site and;
iii) 9 ecosystem credits at $17,500 per credit from the Sophia Doyle Reserve and William Joyce Reserve Baulkham Hills, Biobank sites.
2. If all credit sales eventuate, $633,466 generated from the sale of the Porters Road Biobank site credits and $661,000 generated from the sale of the Cadwells Road
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 September 2016
Biobank site credits be deposited in the Trust Fund administered by the NSW Office of Environment and Heritage, as required by the Biobanking Agreements.
3. If all these sales eventuate, the balance of the sale proceeds in excess of the Trust Fund Deposit requirements ($188,934) be transferred to Council’s Biobanking Reserve.
4. The Applications to Transfer Biodiversity Credits be authorised for execution under seal.
OPEN COUNCIL
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR DR LOWE THAT the meeting resume in Open Council.
THE MOTION WAS PUT AND CARRIED.
526 RESOLUTION
The meeting resume in Open Council
At 9.46pm members of the gallery were invited back into the Council Chambers and the Mayor advised that during Closed Council Two (2) resolutions were passed. The General Manager read out the resolutions for Items 20 and 21.
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 11 October 2016.
MAYOR GENERAL MANAGER
