20th June 2016 WWCHA General Meeting Minutes 1
WWCHA Meeting Minutes 20
thJune 2016
Date: Monday 20th June 2016 Time: 7.30pm – 9.00pm
Location Jubilee Park Club Rooms Chaired by: Ken Larkin (President)
Board Membership: Carla Bailey (Secretary), Karen Boyd (Treasurer), Benson Williams (Facilities), Sam Arnold (Competitions), Kate Wickson (Development), Paula McEwan (Events), Tracey Gibbons (Representative).
Club Membership with Voting Privileges: Cavaliers, CSU, Harlequins, Lake Albert, Mustangs, Rosellas, Royals
Minutes
1.0
Present:
Ken Larkin, Benson Williams, Karen Boyd, Sam Arnold, Paula McEwanVoting attendees:
Phil Bradley (Cavs), Denis Girling (Harlequins), Sharyn Wellham (Rosellas), Thomas Belling (CSU), Jen Hawkins (Royals), Ben Spiers (LAHC)Club attendees:
2.0 Apologies
: Carla Bailey, Tracey Gibbons, Kate Wickson, Charles Webb-Wagg (Royals)3.0 Minutes of Previous Meeting
The Minutes of the meeting held on 23rd May 2016 were accepted as a true and accurate record. Moved: Phil Bradley Seconded: Ben Spiers Correction to previous minutes
Nil
20th June 2016 WWCHA General Meeting Minutes 2
Urgent Business:
CSU- Add urgent business – board agreed – scheduling deferred matches
4.0 Matters arising from previous Minutes Person
Responsible
Timeframe Progress
4.1 User agreement
Key points considered more control include outside council, inclusion for us to maybe replace lights. Maintenance and
replacement. New concept for
maintenance which they are working on.
Will not agree to unless clubs are
consulted. User pays will disappear but a licence to use the grounds will replace it.
5.0 Correspondence In Discussion Action Person Responsible/
Timeframe
5.15.2
6.0 New Business Discussion Action Person Responsible/
Timeframe
6.1 Sponsorship Package
Westpac are renewing sign – should be up this week. Too late for new sponsorship into this season. Ken to start marketing for next season 2017.
Signage – instead of fixed sign maybe have teardrop banners just sitting inside gate. Cost will be possibly cheaper (Jen Royals)
Ken to email Jen some information regarding what the entity of Wagga
hockey is regarding sponsorship packaging so
it can be included in the sponsorship packaging
Ken
20th June 2016 WWCHA General Meeting Minutes 3
Fee to be still decided as to whether it is annual or not.
Westpac have being invoiced.
Cost should maybe for a 3 yr. period of
commitment. Coca-Cola updating their sign. They also supply fridge in canteen.
Riverina archives has lots of records regarding Wagga hockey.
Sharon and Ken to discuss further History details.
6.2 Field Hire
Filed Hire costings have been endorsed by WWCC
Benson to email to all board members re field
hire costings
Benson
6.3
MOU between WWCHA and CSU to support coaching clinical placements
Coaches from CSU and WWCHA. Discussions have been between Penny Stephens and Pat/Carla. Re: Coaches from CSU under Pat’s guidance. A memo of understanding is too finalised so students can be signed off. MOU is now in place.
All clubs are happy to sign off on the MOU.
6.4 LAHC and Cavaliers MOU MOU between Lake and Cavaliers will be tabled by the next meeting
MOU to be sent through
for July meeting agenda LAHC/Cavs 6.5
7.0 Board Reports Discussion Action Person Responsible/
Timeframe
7.1 President 7.2 Administration
7.3 Treasurer
Vote for heating/cooling – PASSED. Council approval needed. Preferred is Care Mechanics if council are happy
Clubs – all happy.
20th June 2016 WWCHA General Meeting Minutes 4 7.4 Competitions
7.5 Officiating 7.6 Development
7.7 Representative 7.8 Events
7.9 Facilities
7.10 RCC
Assisted with junior coaching. Coached open men’s team.
Lake Albert Public School – coaching (see memo)
Pat has also been selected for the U13 Boys state Blues team.
8.0 Club Reports Discussion Action Person
Responsible/
Timeframe
8.1 Cavaliers Nil
8.2 CSU Nil
8.3 Harlequins Nil
8.4 Lake Albert Nil
8.5 Mustangs Nil
8.6 Rosellas Nil
8.7 Royals Nil
20th June 2016 WWCHA General Meeting Minutes 5
9.0 Urgent Business
9.1- CSU changes to match day timeslots
Thomas has read out letter due to not being added to agenda due to last minute addition.
Problem is that they are finding it hard to field teams when a game is changed and then slipped into another spot.
SAM- Clubs need to look forward and avoid deferments in short notice. Most clubs seem to be happy to have their games brought forward to fill in available time slots.
All deferments have to be done in writing, conversations cannot be classed as a process. It needs to be done in writing.
CSU are asking that they need 2 weeks’ notice to change timeslots as per the rules. Ken- The board will follow the rules and not move games – it is now up to the club to sort out the deferments.
10.0 Items for Voting (
Legend: Y=Yes; N=No; A= Abstain) NilMeeting Closed: 8.56pm
