WINRIP DOC QPR CTC QPR Apr Jun 2015 20150630 00270

PUTAU SUMATEM

lidof .ri.,Irdlsa iLt+ei!, B!n!iJlu, Br5t !vM.., .id {adi Sdltrrol i

TECHNICAL ASSISTANCE FOR SUPPORT OF THE PROJECT MANAGEMENT UNIT

coRE

TEAM CONSULTANTS (CTC)

QUARTERLY

REPORT

For

the

Second

Quafter of the

year

2O1S

I

I

MINISTRY

OF

PUBLIC WORKS

& HOUSING

DIRECTORATE GENERAT OF

HIGHWAYS

DIRECTORATE

OF

PLANNING

Core Team Consultant for

Western Indonesia lldional Roads Improvemetn Proj*t (WII{RIP)

IBRD Loan No. 8043-ID Perentjana Djaja

I

Our Ref

No.

: 03 1o/CTA/O/Q-

2.2015

Jakarta, July 13,2015

Directorate General of Highways, MPWH

Jl. Patimura 20 Kebayoran Baru Jakarta Selatan

lndonesia

Attention

:

lr. Agusta E. Sinulingga, M'T Officer in Charge PMU WINRIP

Subject

: Quarterlv Progress Repoft for the 2nd Quafter of the Year 2015

In compliance with ltem No.3 (List of Documents To Be Delivered) of our Consultancy Contract, we submit

herewith the Quarterly Progress Report covering the 2nd Quarter of the Year 2015 (April, May and June 20l 5).

This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.

Should you have any comment or additional informatron that need to be incorporated in the Report, please

feelfree to get in touch with us.

1.

Direktur Jenderal Bina Marga

2.

Inspektorat Jenderal, Kementrian PU-PERA

3.

Direktur Transportasi - Bappenas

4.

Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan

5.

Direktur Pengembangan Jaringan Jalan, Dit.Jen Bina Marga

6.

Direktur Fasilitasi Jalan Daerah, Dit.Jen Bina Marga

7.

Direktur Pembangunan Jalan, Dit.Jen Bina Marga

8.

Direktur Preservasi Jalan, Dit.Jen Bina Marga

9.

Biro Perencanaan & KLN, Kementrian PU-PERA

10. Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri

11. Kasubdit Pembiayaan dan Kerjasama Luar Negeri

'12. _{Kasubdit Wilayah I B, Direktorat Bina Pelaksana} Wilayah I, DJBM

13. Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM

14. Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah I, DJBM

15

Kepala Satker Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN

16. The World Bank Office, Jakarta

17

.

PT. Perentjana Djaja

18. Yongma Engineering Co, Ltd

19

PT. Epadascon Permata Engineering Consultant

20. File

pT. PERENTJANA DJAIA in subconsultancy with 6 Yongma Engineering Co. ltd and _=]PT. Epadascon Permata Engineering Consultant CTC office: ll. ciniru Vll No. 25, Kebayoran Baru, lakarta Selatan, 12180

P hone /Fax: (OzLl 7 229823

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Table Of Contents

Executive

Summary..

...,... 1

1.1

Current lmplementation

Situation...

...1

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t.2

Current Status of

loan...

...5

l-.3

Current Problems and Action

Required....

...5

General

... 6

2.7 Reporting

Requirements...

...6

2.2

Loan

Status

...6

2.3

Financial

Management...

.,...7

2.4

Project Cost

Monitoring...

...8

2.5

Bank

Mission...

...8

2-6

Project Steering Committee

Meeting

...10

Project Management and lmplementation

...

...11

3.L Procurement

Status...

...,.3.1

3.2

lmplementation Status

-

Civil

Works

...12

3.3

Variation Order

Details

...L7

3.4

Consultancy

Services

...18

3.5 lmplementation of the Anti-Corruption

Action

P|an...

...20

3.6

f mpfementation of the Environmental Management Plan

...

...21

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APPENDICES

Appendix 1 Appendix 2 Appendix 3 Appendix 4

Appendix 5 Appendix 6 Appendix 7

Appendix 8

Appendix 9 Appendix 10

Appendix LL Appendix 12 Appendix 13 Appendix 14

Appendix 15 Appendix 16

Appendix S-1 Appendix S-2 Appendix S-3 Appendix S-4

Disbursement and Expenditures Status Report At The End ofThe Quarter (June 2015) Detailed Summary of the Project Cost Monitoring Procurement Management of Civil Works

Procurement Plan for Consulting Services

List of Names of Community Representative Observers (CRO) Anti Corruption Action Plan (ACAP)

Activity Progress of Community Representative Observers (CRO)

List of Appointed Third Party Monitors (TPM) Progress of Third Party Monitoring (TPM) Activities Complaints Handling Mechanism System (CHS)

Work Activities On Publication/Disclosure

Environ mental Safeguards

Environmental Management Plan (EMP) Compliance

Status of Monitoring of Environmental Mitigation Overall Land Acquisition Status as of June 2015

Summary of Workshops and Trainings ln 2Ot2 up to 2015 Sumrnary of studies and Reports (Environmental Activity) Summary of Studies and Reports (Social Activity)

Community Development Activity Reports

Community Representative observers (CRO) Reports

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ANNEXES

Annex P-L

Annex P-2

Annex P-3

Annex P-4

Annex P-6

Annex P-11

Annex P-l-9

Package No.

1-Package No. 2

Package No. 3

Package No. 4

Package No" 5

Package No. 1-1

Package No. 19

ATTACHMENTS

Attachment

1 :

Action Plans (Package Nos. 1, 2 and 3)

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2015 _Quarterly Progress Repoft 2nd _Quafter : April-May-June

Executive

Summary

1.1

CurrentlmplementationSituation

1.1.1

CivilWorks

lmplementation of the WINRIP Project is scheduled

to

be implemented into three (3)

Annual Work Programs (AWP's). The implementation starts with the preparation

of

tender documents (detailed design drawings including associated bidding documents),

tendering stage (procurement

of

works) and

the

actual

civil

works construction implementation.

The original implementation schedules of the three (3) Annual Work Programs (AWPs)

are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be

completed on the last quarter of 2OL4, AWP-2 is expected

to

begin in mid 2012 with

target date

of

completion by mid-2016 and AWP-3

is

expected

to

start during the early part of 2013 and to be completed during the middle part of 2017.

However,

due

to

some

unavoidable circumstances

the

original implementation schedules did not materialized.

Based

on

the

present status

of

the

program implementation progress,

a

revised implementation schedule, the Project lmplementation Timeline (as shown on Page 2)

is

to

be implemented in order

to

accommodate the originally delayed schedule into

the

remaining time frame of

the

WINRIP Program until

the

expiry date of

the

loan agreement by the end of December 2OLT.Table 1 shows the present status.

Table 1 - lmplementation Status as of End of the 2nd _Quarter on June 30, 2015

Pack

No, Package Name

Contract Sign

Under Construct

Waiting

cow

Proc Process

Review

DED

1. Krui - Biha 1 1

1 _{Padang Sawah - Sp.Empat l- L}

3 Manggopoh - Padang Sawah L L

4 lpuh - Bantal L 1

5 Sp. Rampa - Poriaha L 1

6 Ps, Pedati - Kerkap 1 1

7 Indrapura - Tapan

1-6 Bts.Pariaman - Manggopoh L

10 Sp. Empat - Sp. Air Balam t

11 Bantal - Mukomuko 1 7

12 Kambans - Indraoura 1

13 Sp. Rukis - Tj.Kemuning t L

14 Painan - Kambang L

al Sibolga - Bts.Tap Sel t

Seblat - lpuh T

I7 Sp,Gn.Kemala - Pg.Tampak 1 L

LJ Lais - Bintunan

t

L

20 Lubuk Alung - sicincin

t

2! Lubuk Alung - Kura'rjati 1

TOTAL r 10 8 2 5 4

Note : Packages 9 and 18 are proposed to be deleted from the program,

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For other activity status

of

the

contract packages,

a

consolidated updated status

ending on the 2nd _{Quarter of the year} 2015 are presented in Table 2.

1.1.2

Consultancy Services

1.1.3

Goods

At the end of this reporting quarter, no goods were procured.

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Contract

Signed

Capacity Buildlng for Environmental Ma nageme nt

Western Indonesia National Roads Improvement project

I

2015 _Quarterty Progress Report 2nd _{Quafter :} April-May-June

I Brief Su mmary as of the 2nd quarter of year 201 5

Table 2

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DE

rr@s.r, r-r Aloat

q !_,^J A Gars B 1"8

x]wr!! & 2D1a hFs8br mnml rd h6rllEab0 5l wt h.€s*do & Jut

2 xnpdt. & fr1 21@

mr5 21@

wLi4a k&4 s* !i4

f1, s! rlr.qhq 1r I x l _B

Sc(arr,9r:-ra FrIrrsL

- l.+:.r:.3.l3rcJ.r\fr, $eilaJir!:!.!rr,:.j = :Fri!r>.i r r :#/ e\G! B6dr *i! 4-r

Western Indonesia National Roads Improvement PCIect

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2015 _Quarterly Progress Repoft 2nd _{Quafter :} April-May-June

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I.2

Current Status of loan

At the end of this quarter (June 2015) some USD 23.69 million of the USD 87.63 million forcasted expenditures representing9.4S% of the available loan had been disbursed.

Disbursement is considerably behind schedule by 2557% of the forecast expenditures, while 57.14% of the time has already elapsed with the main reason for the delay being the long period waiting for the implementation of the remaining civil works contracts

and slow progress of the eight (8) on-going construction packages.

Total

disbursements

during

this

Quarter

amounted

to

USD

8.77

million representing

the

payments

for

"Statement

of

Work Accomplished'(MC)

to

civil works Contractors of the on-going construction packages, advance payment to the Contractor of the newlysigned contract, Package No.15 (Sp. Rampa

-

Poriaha) and

replenishment

of

the Special

Account.

Details

of the

Disbursements and

Expenditures Status are presented in Appendix 1.

A more detailed and updated status of the loan are fully described and presented in

the Tenth (10'h) _Quarterly Financial Report covering the 2nd quarter (April, May, June) of the Year 2015 which will be submitted separately.

1.3

Current

Problems and

Action

Required

Activity

4 Nos. Under construction stage.

Progress ofworks for three (3) ofthe four (4) packages are way behind schedule with negative slippage ranging from-23%to-3L% with only 17%Io2O%of the contract time are left to finish the huge percentage of remaining works.

Field Engineering for 3 packages are still to finalized. Construction of Air Bridge have started.

4 Nos. Recently commenced. Field Engineering shall be started immediately prior to stafting works on the major items.

2 Nos. Contract Agreements were already signed.

Notice To Proceed to commence the works still to be issued to the Contractors

5 Nos. Under procurement.

3 Nos. Detailed Engineering Design drawings, Engineer's Estimate and associated bidding documents are finalized.

1 No. DED drawings under final review

DSC and Civil Works Project Manager

POKJA

Civil work Project Manager,

DSC, POKIA and CTC

PMU and MPW AWP-2 & AWP-3

Capacity Building for Environmental Management

Capacity Building for

Road Safety

Sub-Directorate of Environment & Road DTA- DGH

To be deleted

To be deleted

2015 _Quafterly Progress Report 2nd _Quarter : April-May-June

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General

2.t

Reporting Requirements

Quarterlv

Progress Reoorts:

This

is the

Sixth

(6tn) Quarterly Progress Report as required and stipulated

in

CTC's consultancy contract and

the

Loan Agreement. Prior

to

the

production

of this

report, Monthly Progress Reports have been prepared and

have dealt with all aspects of the works. This report attempts

to

bring the situation up

to

date by covering overall progress up

to

the end of second (2no) _Quarter of the Year 20L5.

Financial

Monitoring

Reoorts: These have been prepared

for

each quarter since the beginning

of

2O13

with

the

first

Report, issued

in

May 2013, covering

the

period January

-

March 2013. Since

that

date quarterly reports have been prepared and submitted regularly.

Report Period Covered Date lssued

Financial Monitoring Report No. 1 January 2013 _- March 2013 15 Mav 2013 Financial Monitorine Report No. 2 April 2013 _-June 2013 15 Aueust 2013 Financial Monitoring Report No. 3 July 2013 _- September 2013 15 November 2013 Financial Monitoring Report No. 4 October 2013

-

December 2013 15 February 20L4 Financial Monitoring Report No. 5 January 20L4 _- March 2014 15 May 2014 Financial Monitoring Report No. 6 April 2014-June 2014 15 August 2014 Financial Monitoring Report No.7 July 20L4 _- September 20L4 15 November 2014 Financial Monitoring Report No. 8 Ostober 2014 _- December 2014 7 April 2015 Financial Monitoring Report No. 9 January 2015 _- March 2015 For Submission Financial Monitoring Report No. 10 Aoril 2015 _-June 2015 Under Preparation

CTC

Monthlv

Prosress Reoorts: These report have been prepared covering each full

month since Januarv 2013. Subsequent reports have been submitted

on

a

regular

monthly basis.

Environmental Studies

and

ActiviW Reports: These

report

have been continuously updated and submitted

to

PMU for submission to World Bank

for

Bank's issuance

of

No

Objection Letter (NOL). _{Appendix S-1} shows

the

summary

of

submitted

of

Reports covering each contract package since inception

ofthe

Project.

Social lmoact Studies and Activitv Reports: These report which mainly dealt with the

implementation

of

"Land Acquisition Resettlement

Action

Plan" (LARAP) _have been

continuously submitted

to

PMU

for

submission

to

World Bank

for

Bank's issuance

of

No Objection

Letter

(NOL).

As

presented

in

Appendix S-2

indicates

the

updated

summary of all submitted Reports.

These Reports

have been

prepared

and

continuously

submitted

to

the

Client.

Appendix

S-3 shows

the

summary

of

submitted Reports

from the

very

first

(1't) submittal up to latest report before the Quarter ended.

Communitv

Representative Observers (CRO)

Reports: These Reports

were

consolidated

and

reviewed

by

cTC as prepared and

submitted by

the

appointed

CRO's

of the

respective contract package. Their reports were based

on their

actual

observations and monitoring during pre-bid meetings, site visit and bid openings of

every contract package under procurement. Appendix S-4 shows the updated surnmary of all reports which were forwarded to PMU.

Western Indonesia National Roads Improvement Project

2015 _Quarterly Progress Repoft 2no _Quafter : April-May-June

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2.2

Loan Status

The agreed allocation of loan funds from the original loan agreement together with the %

disbursed to the end of the quarter date (June 30, 2015) is presented in Table 3

Table 3

2.3

FinancialManagernent

S-Curve for Financial Progress

A report at the end of the quarter (June 30, 2015) is presented in Appendix 2

Categ!ry DBcTlptlon [@n R€str{cturing Amount USS

Total DisbuE€rcnt

for the zodquarter of 2gt5

Prwio0s Disbursrment

Total Dirbu@d by WB to End June3{1,

zo15 in UsS

% Dbbued

Part 1

Betterment and Capacity Expansion of National Roads.

220,400,q1o,m 8,433,796.98 12,352,895.54 20,786,692.52 943

2 Part 2

lmFlemmEtion Supltort

16,@,00.m 339,0@.@ 2,565880.83 2,904/880.83 L8,L6

Paft3

Road Sector Institutional Development

1,000,mo.00 0,00 n 0

Part 4

Contingency for 0isaster Risk

Response

0 0 0 0

Umllfrated 1Z,Ap,oU).UJ o,00 0 0 0

originrl l-oan

Amoutrt 250,dn(m,m I,n2,796.98 L49L8t775,37 23,69157J,35 9.48

/l) D(J

5C 00

ForecastJFe

i FoEclt ENpenditDre USD 87.63 mil 20.00 t----"-- _{---.--J:+es*F----#}

| _^-F

o.oo -.1o*.*€G-*

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2.4

Project Cost

Monitoring

A detailed summary of the project cost monitoring in tabular format is presented as

Appendix 3 at the end of this report.

2.5

World

Bank

lmplementation

Review

Mission

and

Site Visit

During the period (2no quarter 20t5), there was no mid-term review mission and site visit.

However,

the

regular

monthly

meetings

were held

in

each month

to

review

implementation progress and monitoring

the

key activities on

the

"Agreed Key Action

Plan".

ln addition, CTC's and World Bank's environmental specialists carried out a joint mission

to

Package No.2 (Sp. Empat

-

Pd. Sawah) and Package No.3 (Manggopoh

-

padang Sawah)

to

follow up on

the

environmental, health and safety (EHS) measures that the Contractors has taken

in

response

to

the

findings

of

World

Bank Safeguard Portfolio

Review in February 2015.

Likewise, technical audits were carried out for Contract Package No.4 (lpuh

-

Bantal) on

May 25

-

29, zOtS with an opening meeting on the 1-'t day, followed by the actual site

audit and closing meeting on the last day of the schedule.

As

the

quarter was about

to

end, a World Bank Social Safeguard Mission took place in Bengkuf

u

for

Packages

5,

tr,

15 and L9 between June 18

-

tg,

zots.

The mission's

objective

is

to

supervise

the

actual irnplementation

of

the

"Land Acquisition and

Resettlement Action Plan" l-ARAP.

An "Agreed Key Action Plans"

for

progress compliance monitoring of the status of the works on weekly, bi-monthly and monthly intervals is shown in Table 4.

Table 4 "Agreed Key Action and Plans"

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Status as of end

of

2"d Quarter (June 2015)

No. Action ByWhom Status and Target dates

I. Carry out the first workshop on HIV-AIDS for packages 2

and 3 PMU/srClDSC o End ofJune,2015

2. Carry out the first workshop on HIV-AIDS for package 1. or 4 PMU/gTClDSC o End ofJune,2015

3

Submit to the Bank the LARAP monitoring reports for:

o

packages 2 and 3

o

package 11

r

package 15

PMU

a _{End of Julv 2015}

End ofiune 2015 End ofJune 2015 a

a

4. Submit to the Bank progress repoft in terms of LARAP

implementation for packages 13 and L7 PMU o Every Monday

5.

Submit to the Bank progress report in terms of LARAP

implementation for packages 6,7 _,8, t0, 77,12, !4, 15,

t6,

L9,20,2L

PMU o Every second Monday

6. Send the monthly procurement updates to the Bank PMU o First week of each

month staftins in Mav

7.

o

Bidding process on disaster management

Get decision on the continuation of the package from PMU and CTC

r

Mid of June 2015

Western Indonesia National Roads Improvement Project

[image:14.595.12.591.3.811.2]

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No. Action ByWhom Status and Target dates

the Minister

e

Re-announce the RFP if Minister agree to keep the study

o Third weekof June 2015

R _{Send copy ofsigned contract of package 15 to the Bank PMU o Third week ofJune 2015}

9. COW of package 5 PMU o Beginning of July, 2015

10

Send BER for packages 7,8, L0 and 12 to the Bank for prior

review (all ICB and NCB over US$10 million)

-

informally

a lreadv sent

PMU o End ofAugust 2015

LI Procurement training for Pokja/s of package 7,8,!0,72 Bank and PMU o End ofJune 2015

t2. Send the engineering designs for packages !4,!6,20 and PMI.J

o End ofJune 2015 (#!6,

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13.

Package 1 (all permits _have now been received):

r

Respond to the letter ofthe Bank regarding contract modification 1 with respect to the stone masonry

calculations and the capacity of the reduced U Ditches PMU

o Mid of June 2015

L4,

Package 2: Accelerate the processing ofthe necessary

contact modification, which needs to cover all accesses to

property and any time extension and send it to the Bank if

it is above L5%

PMU o Mid of June 2015

15

Package 3:

r

Send draft amendment for package 3 (L9%) for prior

Bank no-objection, which needs to cover a ll accesses to property and DSC needs to push contractor to

submit soft drawing of cross section to propose

variation order

PMU

End ofJune 2015

ro.

Report back to the Bank on how DGH has implemented the

recommendations of the auditors in the auditing report of

+hA ?nl 1:aA 1n1? fih5h^i-l .+5+6H^h+. lx-*i-l PMU o Mid of June 2015

at least while waiting for feedback from the Balai)

77 Accelerate work progress of packages 6, 11, and 19 to be

able to meet the target PMU

o Startingfrom Mid of June 2015

18 Send to the Bank the 2014 audit reoort PMU o End ofJune 2015

19 Follow up on the meeting with the Inspectorate General of

MPW on the financialand technical audits Bank team e End ofAugust 2015

zu Send to the Bank a request for modification of the contract

with CTC PMU o End ofJune 2015

2t Send to the Bank a request for modification of the contract

with DSC PMU o Mid of June 2Ot5

22

Regularly submit the quarterly progress reports to the

Bank (INCLUDE DETAILED INFORMATION ON THE

IMPLEMENTATION OF THE RKPPLs)

PMU o July 2015

z5

Send restructuring request to the Bank (Director General of

Highway has sent a letter to respond some questions of

the Ministeron May 25,2OL5, DirGen of Highway explained the reason ofthe cancelation of packages 9 and 18, and the additional budget for the capacity building on

disaster from USD 1 million to USD 1.5 million)

Ministry of

Fina nce End ofJune 2015

24. Send the response to the Bank on the TFAC reporls for

packages 2 and 3 and the supervision mission report for PMU o End ofJune 2015

2015 _Quarterly Progress Repoft 2no _Quarter : April-May-June

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2,6

Project Steering

Committee Meeting

No Steering Committee meeting during this quarter.

No. Action ByWhom Status and Target dates

package L (Response in format similar to EINRIP project)

25 Send to Bank monthly supervision reports for packages

with problematic issues PMU

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End ofJune 2015

26 Have evaluation meeting on LARAP (after meeting of Ba nk

and Director General of Hiehwav) Bank and PMU o End ofJune 2015

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2015 Quafterly

3

Project

3.1

Progress

Repoft

2no _Quarter : April-May-Jur

Management

and

lmplementation

Procurement

Status

(AlCivilWorks

Civil Works are now being implemented

in

Annual Work Programs (AWP) which l'

been numbered AWP-1, AWP-2, and AWP-3.

All Contract Agreements for the

four

(4) AWP-I contract packages _{were signed} by

end of 2013 with actual work commencement on January 2014.

To Proceed

to

commence the works,

four

(4) sub-projects are under bid proceedi

three (3) Detailed Engineering Design (DED) _{and associated bidding documents} ra

finalized

with

Enginee/s Estimate under finalization and DED

of

one (1) package

under final review.

All of these procurement preparations are under

the

implementation programs A\

and AWP-3.

Table 5 Shows the actual pre-construction and procurement status under the

implementation schedules AWP-2 and AWP-3

Table 5

'le

lave

the

Igs,

fere

still

vP2

AWP-2

5 Sp. Rampa - Poriaha

Procured. Under construction since the issuance of Notice To Proceed (NTP) on June 18, 2015

Western Indones

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6 Ps. Pedati - Kerkap Procured. Under construction since the issuance of Notice To Proceed (NTP) on March 11, 2015

7 Indrapura

-

Tapan Under tendering period. Bids

to

be opened on

July 2,2015.

8 _{Bts. Pariaman}

-

Manggopoh Under tendering period. Bids to be opened on July 13, 2015.

10 Sp. Empat

-

Sp. Air Balam Under tendering period. Bids to be opened on July 13, 2015.

tt

Bantal - Mukomuko Procured.

of

_Notice Under _{To Proceed} construction _(NTP) since _{on February} the issuance_23, 20L5

t2 Kambang

-

Indrapura _{July 13, 2015.}Under tendering period. Bids to be opened on [image:17.597.12.597.25.810.2]

2015 _Quarterly Progress Report 2no _Quafter : April-May-June

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Package Name

Sp. Rukis

-

Tj. Kemuning

Painan

-

Kambang

Pending issuance of NTP to commence

works subject to Right of Way clearance and

final review

Sibolga

-

Bts. Tapsel

Bid Evaluation Repoft (BER) and

recommendation to award the Contract has

issuance of NOL, For contract signing,

DED drawings are completed and finalized.

Bidding documents and calculation of

Engineerrs Estimate are under finalization.

Sp.Gn.Kemala

-

Pg. Tampak

Pending issuance of NTP to commence

works subject to Right of Way clearance and

compliance with the LARAP implementation

Procured. Under construction since the

Lais

-

Bintunan

I issuance of Notice To Proceed (NTP) on

i tvtarch t7,2oI5

Lubuk Alung

-

Sicincin

DED drawings are completed and finalized.

Bidding documents and calculation of

Engineer's Estimate are under finalization,

i

DED drawings are completed and finalized.

2t Lubuk Alung - Kuraitaji _{Bidding documents and calculation of}

Engineer's Estimate are under finalization.

Note : Packages No.9 and No.18 are proposed to be deleted from the program.

Presented in Appendix 4 is the current status of procurement management.

(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity

Building Consultancy status are discussed in Section 3.4.

3.2

lmplementation

Status

-

Civil Works

AWP-I Packages

All four (4) contract packages _{scheduled under AWP-1 are currently under construction by} different Contractors. Commencement of Works for all the four (4) packages commenced

on the 2no week January 2014.

Major work items done by _{the Contractors were mainly on} drainage, granular pavement

and laydown of asphalt pavement. Construction of Air Gadang Bridge's sub-structure and fabrication and casting of segmental segments of the post-tensioned concrete girders also started during this quarter.

Western Indonesia National Roads Improvement project

2015 _Quafterly Progress Repoft 2nd _{Quarter :} April-May-June

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AWP-2 Packages

Three (3) contract packages are now under construction.

Aside

from

the

on-going mobilization, Contractors

started

Earthworks

and

Routine

Maintenance of the existing roads.

AWP-3 Packages

One (1) sub-project under this implementation program commenced works during the later part of last quarter.

Contractor is in the process of mobilization.

Table

6

Presents the current work implementation and status of packages with

signed contracts and progress of the on-going construction packages.

Table 6

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Program

Contract

Package fr

Contractor Name of

Road

Target

Progress

Schedul e Ending

JUne

2015

Acfi.al hogr€ss

Ammplt*r

ed

Slippage

Contract

Time (Cal. Days)

Commence

mentof

Works

Target Date of com$etion

Time

Elapsed

Cal, Days

Percent Time Elapsed

AWP.1

7 PT. Jaya

Konstru ksi Biha - Krui 65.Sf/o 42.27/o -23.3L% 640 Jan,8, 201r Oct 9, 2015 533 a3.28%

2

PT. Jaya

Konstruksi

Padang Sawah -Sp.Empat indAir

ffi.9P.4 58.35o/o a.57% 734 lan,6,z0'.t Jan,5,2016 535 73.29%

3 PT. Jaya_{Ko n stru ks i}

Mangop

oh-l%dang Sa /ah

to.t4% 43.9P/o -26.16% 730 !en,6,20lt Jan, 5,2O16 535 73,29%

PT.Waskib

Karya and

PT. Mulya

Turangga

001

lpuh Bantal 47.55% 50.75% -3L39% 730 lan,tO,

20L4 JaO 9,

2015 531 72.74%

AWP-2

5

PT. Nusa

Konstuksi

Enjiniring

Tbk.

Sp. Rampa

- Poriaha No Data No Data No Data 54n

Jun 18,

20L5 Dec 8, 2016 527 2.4t%

PT. Waskita

Karya Ps.

Pedati

-Kerkap 3,Og/o t.o4% -2.O5% ₄₅₀

Mar 11,

2015 June 2, 2016 _{106 23.56%}

1L

PT. Hutama Karya / PT.

Daya Mulya (ro)

Bantal

-Mukomuko

7.70% 9.t3% +I.43%

720

FebL3,

2075 Feb 11, 2017 _{t22 16s4%}

.LJ PT. Waskita

Karya

Sp. Rukis

-r.

Kemuning

720

still to b€ issued

Still to be

determined

AWP-3 L7 PT. Jaya_Konstruksi

Sp. GununE

Kemala

-Pugung 720

still to be issued

Still to be

determined

19

PT. Rodatekindo

Purajaya

Lais

-Bintunan 2!.str/o L4.75% -6.75% 300

Feb27,

2015 Jan 4 2O16 106 35.33%

2015 _Quafterly Progress Repoft 2nd _Quarter : April-May-June

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At

the

end of this reporting quarter ending on

the

month of June 2015, all the

four

(4)

contract packages being implemented under the AWP-1 were

still

lagging farther behind schedule. The situation remains the same as in the previous months with no signs in sight to attain substantial progresses to catch-up with the target dates of contract completion.

As time is fast approaching toward the contract completion dates, it is doubtful that three (3) of the four (4) contract packages can be completed on the target dates of completion due to huge percentage of unfinished works.

It

is only Contract PackageNo.2 that the all works can still be completed on time as the construction

of

Air Gadang Bridge which contributed greatly

to

the

work delays in the previous months have finally started during this quarter.

As the period ended,

the

Director General

of

Bina Marga called up a high management level meeting with Contractor Executive Directors, the implementing PPKs and other high government officials who are directly involve in the implementation of the Projects.

The main agenda of the meeting was

to

address all issues and problems that causes the delays

and

came up with an

"Action

Plan" wherein

the

Contractors committed to

implement the Agreed Plan to finish the works on the target dates of completion.

For the three (3) newly started contracts, the Contractors are still concentrated on their

mobilization. Roadwork items such as earthworks, drainage and structures have been

sta rted.

During the last month (June _{2015) of this quarter, Notice To} Proceed (NTP) to commence

the

works has been issued

to the

Contractor

of

Contract Package No.5 (Sp. Empat

-Poriaha).

Package No. 1 : Biha

-

Krui

As the period ended and based on the proposed revised "S-Curve Schedule", the overall actual physical work progress is only 42.27% against

the

scheduled progress

of

65.59% toward the end of the quarter. The actual progress is very minimal considering that the

works have been on-going for the past 18 months.

At the end of this quarter only L7% or l-07 calendar days of the contract time are left to

compfete the remaining5T% of the works, the target date of cornpletion in mid October

2015 may never

be

realized unless

the

Action

Plan committed

by

the

Contractor is

seriously implemented.

A

more detailed status

of

this

Package is presented

in

ANNEX P-l Executive Summary Report. "Action Plan" committed by

the

Contractor

to attain timely

completion

of

the Contract Package are shown in Attachment No.1.

Package No. 2 : Padang Sawah

-

Sp. Empat (lncluding Air Gadang Bridge)

As

of

end

of this

period

the total

overall work progress

is

58.35% against

the

revised scheduled progress of 66.92% which is still behind schedule by -8.57%.

To date, the delayed work is still on a manageable level, but

it

is stitl a bit of concern that

unless the current problems are addressed immediately,

the

project cannot be handed

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over on the target date of completion on January

5,20t6.

As of end of this period (June 20L5) based on the revised schedule, there are still 42% remaining works which are

to

be

completed within the remaining six (6) of the contract time.

During the period, pile driving for the abutment and pier foundations of Air Gadang Bridge

has started and fabrication and casting

of

segmental segment

of the

post

-

tensioned concrete girders are on-going.

With the construction of

the

bridge,

it

is expected

that

in

the

coming months the work

progress will greatly improve.

As mentioned earlier, high level meeting was held wherein the Contractor committed to

Plan" to be implemented as shown in Attachment

No.l.

At the rate the Contractor executes the works, and considering that

the

major problems

the

Contractor are experiencing are resolved on

time

and strictly implement the Action Plan, most likely the Project could be completed within the contract period.

ANNEX P-2 Executive Summary Report present a more detailed status of the Contract

Package.

Package No. 3 : Manggopoh

-

Padang Sawah

Based on the revised work schedule, the current overall work progress

of

only 43S8% against scheduled progress

af

7A.t4% since the works commenced 1.8 months ago is of

much concern due to the very limited remaining contract time of is only 6 months till the target date of completion on January 5,2OL6.

As

of

end of this quarter there are still 55% of the works

to

be completed and for the

Contractor

to

complete

the

project on the target date of completion, a minimum of 9%

progress per month have to be attained until completion date.

As Contractor of this package is the same Contractor of Packages 7 and 2, commitments

and Action Plans has been presented for implementation in order to complete the works on schedule.

A

more detailed status

of the

project progress are shown

in

ANNEX P-3 "Executive

Summary

Report''.

Commitments

and

"Action Plan"

agreed

by

the

Contractor is

presented in Attachment No.1.

Package No. 4 : lpuh

-

Bantal

The current status of this contract package still remain in critical situation with respect to completion date on January 9,2OL6 although there was slight improvements of monthly

progress target during the last month (June 2015) of the quarter period.

During

the

last

month

of this

quarter (June 2015)

the

work output

of

L0.79% has

drastically increased as compared to the previous month. lf the Contractor can maintain

the current monthly progress

for

the rest of the contract time, the project can

still

be compf eted on time on January 9,2Ot6.

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To date the actual overall progress of 50,L5% since the project started 18 month ago is of much concern as only 27% or 199 calendar days are left

to

complete the remaining50% of the works.

Shown in ANNEX

P4

"Executive Summary Report'' are the current problem and actions

to

be taken

to

attain substantial progress in order

to

catch-up with the schedule. While

Attachment No.2 shows

the

Contractor's Commitments

and

"Action Plan"

that

were

presented during the high management level meeting to complete the work as per target date of cornpletion.

Package No. 5 : Sp. Rampa

-

Poriaha

Notice To Proceed just recently issued. During the preparation of this Report, no available information or progress figures/data supplied by DSC.

Package No. 6 : Kerkap

-

Ps. Pedati

Actuaf physical work accomplished as

of

end

of this

reporting period

is

L.04%

out of

3.09% schedule

or

-2.05% negative slippage. The

work

progress were mainly

on

the General and Routine Maintenance Work items such as mobilization of the rock crusher, site grading and construction of the AMP foundations and removal of trees.

Contractor seems

to

experience some problems

and

if

these

problems cannot be addressed soon, monthly progress will suffer work delays.

The early problems of the Contractor are the finalization

of

Field Engineering, no Office Engineer and Finalization of Job Mix Formula.

ANNEX P-6 "Executive Summary Report" shows

the

complete details

of

the contract package.

Package No. 11: Bantal- Mukomuko

The actual overall progress attained by the Contractor up to end of this period

is9.t3%

against 7 .7O% schedule.

At this early stage of construction, the work progress is ahead of schedule by I.43%, in

other words there is at

still

no major concern and problem being encountered by the

Contractor.

For more details

of

the

Contract Package, refer

to

ANNEX P-11 "Executive Summary

Report".

Package No. 19 : Lais

-

Bintunan

To date _, based on revised schedule the cumulative work accomplishedis 14.75%, out

of

the

21.50% scheduled

at

month's end,

in

other

words

the

project progress is behind schedule by -6.75%.

During

the

month, the work activities were mainly focused on Earthworks and Granular Pavement, while Asphalt Pavement item which is supposed to start this month, have not started yet.

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Complete details of the contract package are shown in ANNEX P-19 "Executive Summary Report"

Variation

Order

Details

Variation Order No.1 (Amendment L) is the amendment to the Contract Agreements (Part

A

-

Contract Data)

while

Variation

Order No.2

covers

the

results

of

the

"Field Engineering", speciaIly quantity overruns/underuns.

"Field Engineering" results of the three (3) other on-going construction contract packages (Packages 2,3 and 4) under AWP-1 are about to be finalized soon and it is anticipated that

there will be cost increased or additive cost variations.

ln anticipation of future claims for varied works by the Contractors,

a

revised costs of

additional 5%

Io

the

Estimated Cost

for

each contract package

was

prepared and

submitted to

PML,

to

cover any

Variation

Orders

that

may arise during

the implementation of the Works.

Presented in Table 7 are details of Variation Orders for the

four

(4) sub-projects under

AWP-]-.

Table 7

-

Details of Variation Orders

Reason ForVariation:

A _- Amendment to Contract Agreement (Part A - Contract Data), change of Engineer's name from V. Thiagarajah to Johnson V.

Villar as replacement Team Leader of the Construction Supervision Consultant.

B - Contract Amendment with respect to revised contract amount due to "Field Engineering" results, quantity overruns/underuns and variations in design relative to the actual site conditions.

Note :

Figures marked with asterisk (*) are tentative pending approval of the "Field Engineering" results.

3.3

Package No.

Variation Order

No.

Original Contract Amount (Rp)

Contract Amount Variation Revised eontract Amount (Rp)

Approved Time Extension

(Cal. Days)

Reason For

Variation Additive (+) (Rp) Deductive

(+l (Rp)

L

1

L34,909,211,000

L34,909,2r1,000

0 A

2

19,163,804,000 L54,073,015,000 0 B

2

t

197,936,599,000

L97,936,699,0O9

0

2

56,487,019,000* 254,423,718,O00* 0 B

3

t

143,688,963,000

0

2 tvag, JvJ rvvv

B

4

t

186,936,750,000

186,936,750,000

0 A

2

B

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3.4

Consultancy Services

Technical Assistance for Core Team Consultant (CTC) to Support the Project Management Unit.

Lead Consultant: PT. Perentjana Djaia

CTC

Contract

No. 06-20/CTC/I A/LN/8043/11,!2 was signed

on

5

Nov 2012 between

the

Ministry

of

Public Works

,

Directorate

of

Planning, DGH

and

PT. Perentjana

Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV

and

the

work

commenced

on

tZ

November2012.

Amendment No.1

to

this contract dated 25 October 2013 was signed

to

accommodate the increase in staffing requirements with the following increase in cost.

Amendment No. 2 is officially approved. Proposed amendment to the Original Contract and Amendment No. L are additional man-months

for

professional and technical staff

for

international

and local,

replacement

of

foreign and local

consultants

and

modification

to

various

reimbursables

to

match

with

the

actual

requirements.

Presented in Table 8 is the current status of CTC contract.

Table 8

Note :

1)

2',t

3)

Draft Final Amendment No.3 is still subject to approval by DGH with World Bank concurrence and issuance of No Objection Letter (NOL)

Figures with asterisk (*) are tentative pending approval of Amendment No.3

Combine variance (USD+IDR) is based on

l

USD _{= Rp.9,558} exchange rate used during the time of signing the original Contract Agreement.

Technical Assistance

for

Design & Supervision Consultant (DSC)

Lead Consultant: Renardet S.A

DSC Contract No. KU.03.01/PPK-PR/W|NR|P/Bx/01,/V|/2073 was signed

on

Li. Jun 2013 between

the

Ministry

of

Public Works, Head

of

Regional Office

for

National Roads lmplementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa, PT.

Description USD IDR

Original Contract including 1-0% VAT L,4A4370 23,556,940,000

Amendment No.t including 10% VAT t,M7,517 24,668,792,500

Variance Against Original Contract +3,O716 +4,72%

Cornbine Va ria nce Against Origina I Contract +4.I2%

Amendment No. 2 including 10% VAT L,5O9,tL7 24,704,544,ts0

Variance Against Original Contract +7,4616 +4,87To

Combine Va ria nce Against Origina I Contract +5.8t%

Amendment No.3 including 1-0% VAT *t,5o9,L!7 *29,072,949,059

Variance Against Original Contract x+7.4676 *+23.4L%

Combine Va ria nce Aga inst Origina I Contract *+L7.62%

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[image:24.595.16.559.32.799.2]

2015 _Quafterly Progress Report 2no _Quarter : April-May-June

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Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on L9 June 2013. Table 9 shows the current status of DSC contract.

Table 9

Note:

1) Draft Addendum No.1 is still subject to approval by DGH with World Bank concurrence and issuance of No Objection Letter (NOL).

2)

Figures with asterisk (*) are tentative pending approval of Addendum No.1

Technical Assistance

for

Capacity Building

for

Disaster Risks Reduction

Lead Consultant: Under procurement.

World

Bank

is not in

conformity

with

the

Expression

of

lnterest

(EOl) evaluation

criteria

used

in the

submitted EOI Evaluation Results

wherein

only

two

(2)

out

of

seven (7) consultant firms who submitted expression of interest met the criteria

In

order

that

the

procurement

of

Consultant

will

not

get further

delays, Bank interpose objection that the procurement will be re-advertised.

Since

the

procurement

is

only

on

the

Shortlisting stage,

Bank suggested

that

evaluation criteria shall mainly focused on the firm's specific experience related to the

assignment

and that

the

seven

(7)

interested

Consultant's Experiences

shall

be

reevaluated for shortlisting.

During this period (June 20L5),

the

Directorat Bina Teknik conducted the reevaluation

of

Expression

of

Interest (EOl)

of

the

seven (7) consultant

firms

in

line

with

World

Bank's comments on the original evaluation results.

Based on

the

reevaluation of

the

experiences of

the

seven (7) interested firms, four

(4) firms met the related specific experiences and are qualified

to

be issued "Request

For Proposal" (RFP) for the consultancy services. Results of the reevaluation are as follows :

1) PT. Anugerah Kridapradana/Amurwa

International

Not Qualified

4

Pf . Artistika

Prasetia

_Qualified

3)

Katahira Engineers International/PT. Guteg

Harindo

Qualified

4)

PT. Phibeta

Kalainwijaya

_Qualified

5)

PT. Pola Kendali Nusantara

Konsultan

_{Not Qualified}

6)

PT. Reka Spacia

lndonesia

_Qualified

7l

PT. Yodya Karya (Persero)/Barunadri Engineering

Consultant

Not Qualified

Description USD IDR

Original Contract plus 10% VAT 902.550 57,000,575,500

Addendum No.L plus \I%VAT 858.340 52,436,542,901

Varia nce Aga inst Original Contract +-3.80% *+9.54%

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[image:25.594.10.557.4.817.2]

2015 _Quarterly Progress Report Zno _Quarter : April-May-June

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Technical Assistance for Capacity Building for Environmental Management

Lead Consultant:

To be deleted.

Technical Assistance for Capacity Building for Road Safety

Lead Consultant:

To be deleted.

Procurement Plan for consulting services is presented in Appendix 5.

lmplementation

of

the

Anti-Corruption

Action

Plan

Community Representative Officers (CRO)

During the 2nd quarter of the year 2015 four (4) CRO's and four (4) substitute CRO's were

appointed

for

Package Nos.7,8,10

and 12 and

attended

the

pre-bid meetings and

participated in the site visits in West Sumatera Province.

To date or as of end of this 2no Quarter of the Year 2015, the

total

numbei of appointed CRO's are

thirty

(30) individuals. All these

thirty

(30) CRO's discharged

their

duties as

independent observers

for

fifteen

(15)

Contract Packages

during

the

procurement

activities.

A complete list of CROs appointed with corresponding credentials as of end of June 2015 can be found in Appendix 6.

Appendix 7 shows their activities since the inception of the Project.

Third Party Monitors (IPM)

During

this

Quarter there twelve (12) new appointments

of

Third Party Monitors for

Packages 5,5,15 and l-9.

To

date

a total thirty

three

(33) appointments have been approved.

List of appointed TPM with their respective occupations and professional affiliations are shown in Appendix 8, while Appendix 9 shows the past

to

present activities/progress

of

the TPM.

Complaint Handling System (CHS)

The WINRIP website has been online, and available

for

reporting all aspects of the Anti-Corruption Action Plan including the registering of complaints by the general public. The website can be accessed at the URL address http://www.winripibrd.com.

3.5

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2015 _Quarterly Progress Repoft 2nd _Quafter : April-May-June

3.6

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The CHS application has been completed. The application was

put in

sub-domain of

WINRIP website since February 201,4. To access it, click on the sub-domain URL address

http://chs.winrip-ibrd.com. Appendix 10 and Appendix 11 show the Work Plan on CHS

System and Work Activities on Publication/Disclosures.

The CHS team has been monitoring public complain via SiPP and WINRIP website.

During this Quarter

the

main observer of the Third Party Monitoring

for

Packages 11 in Bengkulu Province relayed an information taken from the local newspaper (Koran Rakyat

Bengkuf

u)

about

a

reported news item

that

a

I

% years

old

toddler

feel

and nearly

drowned

on

the

road excavation. Details

of

the

complains and action made

by

the

concerned authorities are shown in Appendix 10.

lmplementation

of

the

Environmental Management plan and LARAp

A project category is assigned to each package as either Category A, B or C depending on

the likely degree of influence on environmental issues with a brief explanation as follows:

Category

A

project

is

one

which

will

have

a

significant negative impact

on

the environment and may have

an

influence

on

areas outside

the

actual project area. A

project classified as such requires an AMDAL (ANDAL, RKL/RpL) study.

Category B project is one which affects the people or the environment to some extent but

with a

smaller impact

than

a

Category

A.

The required environmental analysis

is

a

UKL/UPL study only.

Category

C

project

has

minimal

effect

on

the

people

or

environment

and

an

environrnental analysis is not required. SPPL are used to handle any minor problem which

may arise.

Details

of

packages

that

require environmental

and

social safeguard

are given

in

Appendix 13 and the following Table 10 provides a summary of the work involved in the

2l

WlNRlP packages.

All the twenty one (21) packages _{require environmental impact investigations and studies}

which need the approval by EnvironmentalAgency (BLH).

Nine (9)

of the

twenty one (21) packages _{are categorized under "category A"} projects

wherein AMDAL/ElA studies are required and have

to

be approved by World Bank. The

nine (9) packages _{are covered only by five (5) AMDAVEIA studies as some single study} covers a combination of two (2) _{or three (3) sub-projects as indicated in Table 10. While}

21. social studies (SLARAP and LARAP) require the approval of the World Bank. Up to the

end of June 2015, all the 22 environmental studies for the twenty one (21) sub-projects

including

a

separate study (UKL/uPL)

for Air

Gadang Bridge

on

package No.2 were approved by BLH with 5 of these studies (AMDAL/ElA) _{were granted No Objection Letter}

(NOL) from the World Bank while all the

2l

social studies (LARAP) were already issued No

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2015 _Quarterly Progress Report 2no _Quafter : April-May-June

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Objection Letter (NOL) from the World Bank.

Appendix 12 details the list

of

Environmental Safeguard and Appendix 13 describes the Environmental Management Plan (EMP) Compliance up to the end of this Quarter (June 201s),

Presented below Table 10 in a tabulated format is the current status of the environmental and social studies.

Table 10

Status of monitoring of environmental mitigation are shown in Appendix 14 and Appendix 15 covers the status of overall land acquisition.

Works Program

No of

Packages

No of Investigations Approval by Remarks

BLH World Bank

AWP-1 4 9

1 - AMDAL

2 - UKL&UPL 2 - SPPL 4 - Full LARAP

1 - AMDAL

2 - UKL&UPL

2 - SPPL

1- EIA No Need

No Need

4 - Full LAMP

Coverage of Single AMDAL/ElA study are the following

Packages :

a) Packages 'J.and L7 b) Package 7,'J.2and

L+

c) Package 11 and L6 d) Package 8

e) Package 10

AWP-2 9 L8

5 - AMDAL

4 - UKL&UPL

1 - _{Simple LAMP} 8 - Full LARAP

5 - AMDAL

4 - UKL&UPL

4-EIA No Need

1- SLAMP

8 - Full LARAP

AWP-3

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l-b

3 - AMDAL

5 - UKL&UPL

8 - Full LARAP

3 - AMDAL

5 - UKL&UPL

1- EIA No Need

8 - FUII LARAP

Total 2L 43 Env=22,Soc=ZL 22 Env= 5, Soc=21

[image:28.596.17.597.31.829.2]

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2015 _Quarterly Progress Report _{2no Quarter : April-May-June}

Workshops & Training

During this quarter (April, May, June 2015) trainings

for

PMM socialization

to

Contractors and

Consultant and Environmental Management and Monitoring Work Plan (RKPPL) _{were delivered}

and conducted in Bengkulu.

To date, a

total

of twenty (20) different training and workshops were delivered and conducted

since the inception of the Project.

Presented in Appendix 16 is the Summary of Workshop and Trainings since the project started up

to end of this quarter.

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