WINRIP DOC QPR CTC QPR Apr Jun 2014 2014 06 13 00079

(1)

PUI.IU SUTAIERA

TECHNICALASSISTANCE

FOR SUPPORT OF

THE

PROJECT

MANAGEMENT

UNIT

coRE

TEAM CONSULTANTS

(CTC)

QUARTERLY

REPORT

For the

Second Quarter

of the Year 2014

(2)

MINISTRY OF PUBLIC

WORKS

DIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE

OF

PLANNING

Core Tearn

Consultant

for

Western Indonesia National Roads Improvement Project (WINRIP)

IBRD Loan No,8043-ID

No

:

03'10/CTIVOIQ-2.2014

Directorate

General

of Highways, MPW

Jl. Patimura

20

Kebayoran

Baru

Jakarta Selatan

Indonesia

Jakarta,

July

10,2014

Attention

Subject

:

lr.

Agusta

E.

Sinulingga,

M.T

Officer

in Gharge

PMU

WINRIP

: Quarterlv Proqress Report

for

the

2no

Quarter of the Year 2014

In

compliance with ltem

No.3

(List of Documents

To

Be

Delivered)

of our Consultancy

Contract,

we submit

herewith

the Quarterly

Progress Report

covering the

2nd Quarter

of the

Year 2014

(April, May and June).

This report

is

reproduced and submitted

in twenty

(20) copies for distribution to all concerned authorities.

Should you have any

cornment

or additional information that

need

to be incorporated

in

the Report,

please

feel free

to

get

in touch with

us.

1.

DirekturJenderal Bina Marga

2.

Inspektorat Jenderal, Kementrian PU

3.

Direktur Transportasi - Bappenas

4.

Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan

5.

Direktur Bina Program, Dit.Jen Bina Marga

6,

Direktur Bina Teknik, Dit.Jen Bina Marga

7,

Direktur Bina Pelaksanaan Wilayah l, DJBM

8.

Biro Perencanadn & KLN, Kementrian PU

9.

Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri

10.

Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit, Bipran, DJBM

11

.

Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah l, DJBM

12.

Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM

13.

Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah

l,

DJBM

14.

Kepala

SNVI

Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN

15.

The

World

Bank Task Team Leader

16.

PT. Perentjana Djaja

17.

Yongma Engineering Co, Ltd

18.

PT. Epadascon Permata Engineering Consultant

19.

File

PT. PERENTJANA DJAJAin subcbnsultancy

with 6

Yongma Engineering Co. Ltd and EfPT, Epadascon Permata Engineering Consultant CTC Office: Jl. Ciniru Vll No. 25, Kebayoran Baru, Jakarta Selatan, 12180

(3)

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I

Table Of Contents

Executive

Summary

...,....1

1.1

Current lmplementation

Situation

...

....,...,.1

1.1.1

CivilWorks

...1

.

1.1.2

Consultancy

Services

..._..

...,.,,.3

1.1.3

Goods

...2

1.2

Current Status of

Loan

...4

1.3

Current

Problems

and Action

Required...

...4

General

...5

2.1

Reporting Requirements

...

...,.5

2.2

Loan

Status...,...

...,....5

2.3

Financial

Management...,"

...6

2.4

Project

Cost

Monitoring...

...6

2.5

Bank

Mission...

...6

2.6

Project

Steering Committee

Meeting

...8

Project Management

and

lmplementation...

...,...,.9

3.1

Procurement

Status

...9

3.2

lmplementation Status

-

CivilWorks

...9

3.3

Variation Order

Details

...13

3.4

Consultancy

Services

...13

3.5

lmplementation of the Anti-Corruption

Actio

n

P|an...

...15

3.6

lmplementation of

the Environmental Management

P|an...

...16

Workshops

&

Training

...17

(5)

APPENDICES

Appendix

1

Appendix

2

Appendix

3

Appendix

4

Appendix

5

Appendix

6

Appendix

7

f

Appendix

I

Appendix

9

Appendix

10

Appendix

11

Appendix

12

Appendix

13

Appendix

14

Appendix

15

Appendix

16

Disbursement

and

Expenditures Status

Report

At

The End of

The

Quarter

(June

30,2014)

Detailed Summary of

the

Project

Cost

Monitoring

Procurement Management of Civil

Works

Procurement Plan

for Consulting

Services

List

of

Names

of Community

Representative Observers (CRO)

Anti

Corruption

Action

Plan (ACAP)

Activity

Progress

of Community Representative

Observers (CRO)

List of Appointed

Third Party

Monitors (TPM)

Progress of Third

Party

Monitoring (TPM) Activities

Complaints Handling Mechanism

System (CHS)

Work

Activities On

Publication/Disclosure

Environmental Safeguards

Environmental Management Plan

(EMP)

Compliance

Status

of

Monitoring

of Environmental

Mitigation

Overall Land

Acquisition

Status as of

June

30,2014

(6)

2014

Quaterly

Progress

Report

2no

Quafter

: April-May-June

Executive Summary

1.1

CurentlmplementationSituation

1.1.1

Civil Works

lmplementation

of

the WINRIP

Project

is

scheduled

to be

implemented

into

three

(3)

AnnualWork

Programs (AWP's).

AWP-1

original

(procurement)

in

2012.

implementation

begun

with

the

pre-construction

activities

mid 2011 and

the

actual work implementation started

in

mid

I

AWP-2

consist

of

three (3)

implementation

stages. The

1''

stage

is

the

preparation

of

Tender

Documents (construction drawings,

bid

documents,

special

specs and other

the Works. AWP-2

was

originally

scheduled

to start

in mid 2013 and

to be

implemented

at the

beginning of

Year

2014.

AWP-3

implementation

stages are

of the

same sequence with that of

AWP-2.

The

only difference

is

that AWP-3 is originally scheduled to take-off

beginning

the

1"

month of the Year 2013 and

to

be

implemented in

the

1't

month of

the

Year 2015.

But

to

due some

unavoidable circumstances,

the

original schedules

incurred

delays.

Actual

implementation status are shown in

Table

1.

Table

1

)

Under construction

2 Nos..AER

NOL issued

byWorld

Bank

1

No.

Revised AER

for resubmission

to

World Bank

1

No.

BID

preparation (Post

Qualification)

4

Nos. DED Road

Safety

revision

1

No.

DED

1

No.

AER

NOL issued by

World

Bank

2

Nos. BID

preparation

(Post Qualification)

5

Nos.

DED

(2 Nos. Proposed

to

be

(7)

2014

Quarterly

Progress

Repoft

2no

Quafter

:

April-May-June

For

contract packages

under AWP-2 and AWP-3

which

have

a

combined total

of

17 sub-projects (Packages),

a

consolidated updated

status

ending

on

the

2nd

Quarter

of the Year

2014

are

presented

in

Table

2.

1.1.2

Consultancy

Services

1.1.3

Goods

At the

end

of

this

reporting

quarter, no

goods

were

procured.

12Nov

2012

11 Jun 2013 19 Jun 2013

Capacity Building

for

Disaster Risks Reduction

Capacity Building for Environmental Managem ent

(8)

2014

Quarterly

Progress

Repoft

2nd

Quafter

: April-May-June

Table

2

A oigwcoGuEb^ , 3P-t{6h1s!4ilU1 IFE{ShabEFdre)

I 84kdlFtstuEyaehR+d(AERJbsdm6sbbva

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E ErySAudrRd by DiEchEdTrMbl& F Techbalbsbntuvbw isoFsci4

G tuvised APlb.bn &ahbn tuFd (AR) Mot*rbn Lelbr (rc1) hsd t W Brief Su mm ary Status as of lhe 2n d Quarter of Year 20 14

GEUP hck

No Loan Package flem

L.igh cost PIP Mar

2012 {Ercl,

DED

Tehnid htign lod Sald

tudi EnviFnmnlal Soc a lind lcqulslllon

bnhd

lmphHhton PLn Remds Sletus

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shd Du6fon (tonrkl

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2O1O E AMAL

suHitK oK 2012

1 mLWB4 U'

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12 2 OryhH 00r 24 00

55 t6m u@R oK &hi1

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0./, 1600 B

6 25 72018& U@R oK MJ 2011

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BddiE t6 00 D

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1i8,9S@ 0i e*E J415 zw G

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2\

[image:8.596.43.555.40.769.2]

(9)

2014

Quarterly

Progress

Report

2no

Quafter

: April-May-June

1.2

Gurrent Status

of

Loan

At the

end of this quarter

(June

2014) some

USD

6.26

million

of

the

USD

101.50 million forcasted expenditures

representing 2.51

% of the

available

loan had

been disbursed. Disbursement

is

considerably behind schedule

by

38.09%

of

the forecast expenditures,

while

40.60%

of

the

time

has

already

elapsed with

the

main reason

for the delay

being

the long

period waiting

for

the

implementation of

the

remaining civil works contracts and

slow

progress

of

the

four

(4) on

going construction

packages.

:

Total

disbursements

during this

Quarter amounted

to

USD

1.297

million

representing

the

payments

for

"Statement of Work Accomplished' (MC)

and

advance

payment

to civil works

Contractor.

Details

of the

Disbursements

and Expenditures Status

are

presented

in

Appendix

1.

A

more

detailed

and

updated

status

of

the loan are fully

described

and

presented

in

the

Fifth

(sth)

Quarterly

Financial Report covering the

2nd

Quarter

(April,

May, June) of the

Year

2014

which will

be submitted separately.

1.3

Current Problems and

Action

Required

4 no. packages Construction Stage:

Relocation of existing utilities, routine maintenance works, roadway excavations (side cuts), em bankment formation for roadway widening,

construction of stone masonry side ditches and restoration of deteriorated

Contractor

DSC

Civil

Works

Project Manager

AWP-2 & AWP-3

4 no. packages procurement stage

3 no. packages procurement

preparation

4 no. packages DED/RSA review

2 no. packages under evaluation

and proposed to be replaced

4 no. packages DED

Procurement committee Civil Works Project Manager

Sub Directorate of Environment & Road Safety, DTA

-

DGH DSC

Terms of Reference

On-going preparation

Sub-Directorate of Environm ent

& Road Safety - DTA - DGH

Capacity Building for Environmental Management

Terms of Reference

Sub-Directorate of Environment & Road Safety, DTA

-

DGH

Terms of Reference

Sub-Directorate of Environm ent

& Road Safety, DTA

-

DGH

Western Indonesia National Roads Improvement Project

(10)

2014

Quarterly

Progress Report

2no

Quarter

: April-May-June

General

2.1

Reporting

Requirements

Quarterly Prooress Reoorts: This

is

the Second

(2^d)

euarterly

progress

Report

as

required

and

stipulated

in

CTC's

consultancy contract

and

the

Loan

Agreement. Prior to the production of

this

report,

Monthly Progress Reports have

been

prepared

and

have

dealt with

all

aspects of the works.

This

report attempts

to

bring

the

situation up

to

date

by

covering

overall

progress up to the

end

of

Second

(2nd)

Quarter of the Year 2014.

Financial Monitorino Renorts: These

have

been

prepared

for

each

quarter

since

the

beginning

of

2013

with

the first

Report,

issued

in

May

2013,

covered

the

period

January

-

March

2013.

Since

that date

quarterly

repofts

have been prepared and submitted regularly,

Financial Monitoring Report No. 1 January 2013

-

March 20'13 15 May 2013

Financial Monitoring Report No. 2 April 2013

-

June 2013 15 August 2013

Financial Monitoring Report No. 3 July 201 3

-

Septem ber 2013 15 November2013

Financial Monitoring Report No. 4 October 2013

-

December 2013 15 February 2014

Financial Monitoring Report No. 5 January

2014-March2014

15 May 2014

Financial Monitoring Report No. 6 April2014

-

June 2014 Under Preparation

CTC

Monthlv Proqress Reports:

These report have

been

prepared

covenng

each

full

month since January 2013.

Subsequent

reports have been

submitted

on

a

regular monthly basis.

Loan

Status

The agreed allocation

of

loan

funds from

the original loan agreement

together

with

the

%

disbursed

to the

end

of the

quarter

date

(June

30,

2014)

is

presented

in

Table

3

2.2

Table 3

Category

1 Patl1

Bettement and Capacily Epansion of National Roads.

220100,000 00 1,297,074,70 2,732,200,92 4,029.275.62 '1 ₈₃

2 P art2

lmplmentation Support

1 6,000.000 00 000 1,574,976.48 1,574,976 48 984

3 Part 3

Road Sector Institutional Development

1,000,000 00 0,00 0 0 0

4 Part 4

Contingency for Disaster Risk Response

0 0 0 0

Unallocated 1 2,600,000.00 0,00 0 0 0

LN 8043 DA-A ₀ _659,358.52 ₀

Original Loan

Amount 250,000,000.00 1,297,074,70 4,307 ,177,40 6,263,6'l0.62 2 5',1

(11)

2014

Quaterly

Progress

Report

2nd

Quarter

: April-May-June

2.3

Financial

Management

S-Curve

for

Financial

Progress

A

report at

the

end

of

the

quarter

(June

30,2014)

is presented in

Appendix

2

Project Cost Monitoring

A

detailed summary of the

project

cost monitoring

in

tabular format

is presented

as

Appendix

3

at the end

of

this report

Bank Mission

A

World Bank

mission

took

place between

April

28

and

May

1

3,2014

to

review the

implementation

status

of

the Western

Indonesia National

Roads

lmprovement

Project

WINRIP). The

mission

was

comprised

of

Elisabeth Goller (Task

Team

Leader/Sr.

Transport

Specialist), Amilia

Aldian

(Transport Engineer), Budi Permana

(Procurement

Specialist),

Agus

Sjamsudin (Road Engineer),

Maria Jos6

Sala

Pelufo

(Transport

Specialist),

Novira Kusdarti

Asra (Sr.

Financial

Management

Specia list),

Ach

mad Affand i Nasution (Gove

rna

nce

a

nd Anti:Co rruption Specia

list),

Dennie Stenly

Mamonto (Environmental Specialist), Francisca

Melia

Setiawati

(Social, Land

AcquisitioniResettlement Specialist),

and

Yulita

Sari

Soepardjo

(Team Assistant).

The activities

of the

mission during

April-

May

2014

are

summarized in

Table

4.

)

2.4

2.5

WINRIPACTUAPROGRESS UPTO JUNE2014 AND FORECAST UP TO DECEJIIBER2t)lT

100.o0 90 00 80.o0 70.00 60.o0 o o fr so.oo

I

:R

- 40.o0

30 00 20.00 10.00 0,00

uevraflon = s.o9? ACTUALJUne 2014

E frpefilittrsi

5.26mil|'2.s7%l

{9C*Jn"Cor}"0"'9

J,"J./

(12)

2014

Quafterly

Progress

Repoft

2no

Quafter

: April-May-June

l

Table 4

Included

in

the Agenda

as

part of

Aide

Memoire

taken

up during

the Bank

lmplementation

Review

Mission

is

the "Agreed

Key Action

and

Plan"

which

is

to

reviewed and updated

every

month.

Table

5 shown

the

recent updated status of the Action Plan

Table

5

".J

Kick-off meeting in DGH office

29 April-4 May 2Q14

A

number

of

meetings

were held

during

this

week

6 May 2014 Travel to Padang

7 May 2014 Site visit

to

Package

#

21

,

8,3,

2

Meeting

with

Contractor

to

discuss

Package

#

2

&

#

3 status

8 May'2014 Site visit

to

Package

# 20

and

return

to

Padang,

Meeting

with

Project lmplementation Unit

to

discuss DSC Status

9

May

2014

Return

to Jakarta

19 May 2014 Wrap-Up meeting was held

on

19 May where the content of the

Aide

Memoire

was

discussed,

A

copy

of the

final

Aide

Memoire, edited

to

include

only

it's

relevancy

to

WlNRlP,

is presented as Annex No. 1 to this report.

Status

as

ofJune

2014

No. Action ByWhom Target Dates Status

1 Prcject reviews DGH and Bank Monthly Done

2 Request replacement of the CTC's team leader and send

CV to the Bank PMU May 9, 2014 Done

Review ToR for Capacity Enhancement on Disaster Risk Mitigation and translate into English

PMU and CTC / The Bank will review the TOR in oarallel

May 30,2014

Draft English version

is

reouested

to

send tothe WB informaly

4

Send written confirmation to Bank where the DGH's environmental department states that package 1 (Krui-Biha) is covered by the AMDAL for packaqe 17

PMU May 14,2014 Done

Complete and send to the Bank: - AMDAL for packages 7 , 12 and 14 - AMDAL for packages 1 1 and 16 - UKL & UPL for oackaoe '13

cTc

End ₂₀₁₄

of June,

7,12,13,14 Done

11,16 TLKJ

8 Hire consultant for the upgrading of the SPPL to UKL &

UPL for oackaoe 4 PMU May 30,2014 Done

o Complete and send to the Bank UKL & UPL for package

4

cTc

September

2014 Under process

10 Submit LARAP documents for packages 7,8, 1O and 12

for Bank review DGH July 2014 Under orocess

11 Submit to the Bank the LARAP monitoring report for

Packaoe 2 (social asoects) PMU June 2014 Under process

12 Submit to the Bank the remaining LARAP monitoring

reoort for Packaoe 3 PMU May 30,2014

Submit to

WB June 11

13 Submit to the Bank the monitoring reports for packages 6,

11 and 19 (social asoects) PMU August 2014 Under process

[image:12.596.80.542.37.352.2]

(13)

2014

Quarterly

Progress

Repoft

2no

Quafter

: April-May-June

No Action ByWhom Target Dates Status

14 Submit to the Bank the monitoring report for packages 13

and 15 (social asoects) PMU

December

2014 Under process

15 Submit to ₂₁ the Bank the LARAP for packages 14,20 and PMU October 201 4 Under orocess

to _ActionSubmit to _Planthe _forBank the _Packaoeapproved LARAP and signed

16 PMU May 30,2014 Done

1a Submit to the Bank the monitoring report for package 17

(social asoects) PMU

September

2014 Under process

18 Complete NCB bidding documents: Discuss and reach

agreement

MPW (Bintek and

Pusdata) and Bank

May 2014 1 1 June

19 Submit to the Bank the revised AER for package 17 and

AER for packaqes 5. 1 1 and 1 3 MPW

End

of

May

2014

17, 5, done 11.13. June 16

20 Update procurement plan and submit to the Bank for its

orior review CPMU and MPW May 19,2014 June 1 1

21 Submit to the Bank the auditing report of the 2012 and

201 3 financial statements PMU June 30,2014 Under process

22

Submit to the Bank the revised PMM, including the web application and the revised Complaint Handling Mechanism

PMU

End

of

June

2014 Under orocess

ZJ Organize training on anti-corruption for the TPM team and

cRo

cTc

Before June 2014end of

Lampung

5-6

June,

Padanq 18-19 June

24 Submit to the Bank quarterly progress reports PMU

Quarterly; first

progress report for

2014 to be submitted by

Mav 3O. 2O14

Done

zc Finalize ToR for technical and _proposal financial audit and submit to DFET for funding

DGH (team leader for EINRIP) and Bank

May 2014 June 30

zo

Make sure that adequate budgets for LARAP

implementation are allocated in 2015 for packages 14, 1 6,

20 and 21

DGH

Through 2015 budget oroDosal

Will be

checked to

Local Government &

Balai lll

27

Submit additional LARAPS for packages #2 Padang Sawah _{-Simpang Empat and #3}Manggopoh _-Padang Sawah (see Annex 5)

U(,I-1 End of May

2014

#2, June 30

#3, June 1 1

28

DSC to inform the PMU and the Bank about the deadlines

for engineering design and review/approval of slope protection design completion and the nomination of the

chief inspector for packaqe 4

DSC End of May,

2014

Will be checked to DSC

29 Carry out environment and social management training

for DSC field engineers/staff of contractors

cTc

Before end of May and regularly

aftemards

Lampung 5-6 June, Padang 18-19 June

)

2.6

Project Steering Gommittee

Meeting

Meeting was held in

June 26,

2014

for

the

Monitoring

Team

of WINRIP Steering

Committee.

(14)

2014

Quafterly

Progress

Repot

2no

Quater

: April-May-June

]

Project

Management

and

lmplementation

3.1

Procurement

Status

(A)

Civil

Works

Civil Works

are

now being

implemented

in

Annual

Work

Programs

(AWP)

which have

been

numbered

AWP-1, AWP-2,and

AWP-3.

All

four

(4)

AWP-1

contract

packages were signed

by the

end of 2013

with

actual

work commencement

on

January

2014.

During the Second Quafier of

Year

2014, three

(3)

contract packages

for AWP-2

and

one

(1) contract

package

under

AWP-3

are

under

final

procurement

proceedings

with the

finalization

of the

Application

Evaluation Report

(AER) of

prequalification documents submitted

by Applicant

Bidders

for

submission

to

World Bank

to

request

for

concurrence

and

issuance

of

No

Objection

Letter

(NoL).

Presented in

Appendix 4

is

the current status

of

procurement

management,

(B)

Services

The

Core

Team

(CTC), Design

&

Supervision Consultant (DSC),

and the

others

Capacity

Building Consultancy

status

are

discussed

in

Section

3.4.

The

others

consultancy

packages are as

follows

:

1)

Capacity

Building

for

Disaster

Risks

Reduction

2l

Capacity

Building for Environmental

Management

3)

Capacity

Building for

Road Safety

Finalization

of

the

TOR draft

for the

above 3

consultancy Packages

are

being

prepared

by

Sub

Directorate

of

Environment

&

Road

Safety

-

Directorat of

TechnicalAffair

- DGH

3.2

lmplementation

Status

-

Civil Works

AWP-1

Packages

All four

(4)

contract

packages

scheduled under AWP-1

are

currently

under

construction

by different

Contractors. Commencement of

Works

for

all

the

four

(4)

packages

commenced on the

2no

week January 2014.

As

of the end of this

reporting

quarter,

mobilization stage

for all of

the

four

(4)

contract

packages are about

to

be

fully

completed.

Other activities

done during

this

quarter were

the

completion

of

base camp construction

in

all

packages,

relocation

of

existing

utilities, routine maintenance

works,

roadway excavations

(side

cuts),

embankment formation for travelled

way

widenings, construction

of

stone

masonry

side ditches and repair and restoration

of

deteriorated existing pavement.

Table

6

presents

the

current work progress of the

four

(4)

contract

packages.

(15)

2014

Quarterly

Progress Repoft

2nd

Quafter

: April-May-June

Table

6

AWP.1

1

Jaya Konstruksi Manggala Pratama Tbk

Biha - Krui 18.055% 2.t07% -L4.348% 640 lan,8,2OL4 Oct,9,2015 L74 27.19%

z

Jaya Konstruksi Manggala Pratama Tbk

Padang Sawah

-Sp. Em pat

incl.Air

Gadang Brd

7L.976y. 7.6tO% -4.8L5% 730 lan,6,2OL4 lan,5,20t6 L76 24.Lt%

5

Jaya Konstruksi

Manggala

Pratama Tbk

Manggop

on-Padang Sawah

7.45O% 5.450% -2.000% 730 lan,6,2O14 Jan,5, 2016 L76 24.L7%

4

PT. Waskita

Karya and PT. Mulya Turangga

(ro)

lpuh

-Bantal 9 840% 0.770% -9.Or0% 730 lan,lO,2Ot4 lan,9,20L6 L72 23.56%

The

current progress

of

works

of

the

on-going

four

(4)

construction

packages

were

all

lagging behind schedule.

Based

on

previous month progress, the

trend

shows that all

contract packages

are

leading to

a

downward trend with

respect

to

slippages

instead

of attaining

a

good

progress to

offset the

previous negative slippages.

In

particular, Contract Package No.1 (Biha-Krui)

and

Package No.4 (lpuh-Bantal)

are

at

currently

on the

critical level

due

to

excessive negative slippages

of

-14,348%

and

-9,070ol0,

fesp€ctively.

lf

no

realistic

action plan is implemented,

the

slippages

will

keep

on accumulating and there

will come

a

time that

the

project

will

be out of control,

CTC have called

the

attention

of

DSC

thru

official letters

way back

in

May

2O14

and

earfy part

of

June 2014

regarding

the

negative slippages,

but CTC

never

received response, to

those

letters issued

to

DSC.

n

Sfrow

Cause Meeting

to

address

the slow

progress

of

Package

No.4

(lpuh-Bantal)

was

held during

the

1't

week of June

2014. lnstead of

catching up with

the

schedule, the

more

the

negative

slippage slipped

down

from -5,465%

the

attended

by no other than the

Contractor's principal together

with

the

higher

authorities

of

Project

lmplementation

Unit

(Balai)

in

order

to address

this

issue.

[image:15.596.52.574.35.728.2]

(16)

2014

Quafterly

Progress Repoft

2no

Quafter

: April-May-June

Further suggested

that the

Contractor

shall

present

a

workable

action

plan

and

catch

up

schedule

with

commitments

to

infuse additional resources

such

as

financial

resources, mobilize additional manpower and equipment

and if possible

the

action plan shall

be

implemented on a two (2)

shifts

per

day

basis.

With

respect

to

the other two (2)

contract packages, Contract Package No.2

(Padang

Sawah-Simpang Empat),

and

Contract Package

No.3

(Manggopoh-Padang Sawah),

it is

noted

that the

slippages

were still in

a

manageable

levels,

-

CTC

suggested

that

the

DSC shall

closely monitor

the work

activities

of

the

'

Contractors in order that the slippages can

be reducdd

or

even

attain

an

ahead of

schedule

progress in

the coming

month.

Most

of

the delays

incurred

were

attributed

to

difficulty

in

locating suitable

base

camps and quarry

sites

of

unlimited

quantities,

frequent

out

of

project site

of

the

-;

Contractor's Superintendent

and Site

Manager,

delayed

production

of

crushed

aggregates and limited monthly operating expenses.

Another factor

which

may have contributed to the

slow

progress

of

work was lack of

close supervision

from the

DSC

due to

inadequate staff.

During

this

period, in particular during

the month

of June

2014, there

was

no Team

Leader due

to the

resignation

of the

originally nominated

Team Leader.

lt was only

on

the

last

day

of June

2014 that

the replacement

Team

Leader

rnobilized

to

the

project.

In addition,

both Chief

Inspector/Quantity Engineer

of Packages

No.3

and

Package

No.4

resigned

from

their

respective assignment

and

replacements

are

still

to

be

appointed at site.

-)

For contract

packages

under

AWP-2

and AWP-3

which

have a combined

totalof

17 packages, a brief

summary

of the actual activities and status as

of this

reporting

period are

presented

in Table 2, page 3 of this Report.

AWP-2

& AWP-3

Packages

Application

Evaluation

Report (AER)

for two

(2)

AWP-2

packages.and

one

(1)

AWP-3

package

were accepted by the World Bank with

the

issuance

of

No

Objection Letter

(NOL).

While the

other package under AWP-2, issuance

of NOL

was withheld

due

to comments which

have

to

be

addressed

prior

to concurrence.

As of

end

of

this report period,

the

procurement

status

of the four (4)

contract

packages are shown

in Table

7.

(17)

2014

Quarterly

Progress Repoft

2no

Quafter

: April-May-June

Table

7

The

status of

the

remaining packages

are

shown

in

Table

I

Table

8

4

I

Psr.

Pedati-

Kerkap

6

c

2

Indrapura

-

Tapan

7

c

e

Bts. Pariaman

-Manggopoh

8

c

4

Rantau Kijang

-

Kota

Aouno

5

Sp. Empat - Sp.

Air

Balam

10

c

6

Kembang

-

Indrapura

12

c

a

T

Painan

-

Kambang

14

d

Sibolga

-

Bts

Tapsel

15

c

I

Seblat

-

lpuh

'16

10

Mukomuko

-

Bts.

Sumbar

1B

11

Lais

-

Bintunan

19

c

12

Lubuk Alung - Sicincin

20

13

Lubuk Alung

-

Kuraitaji

21

3

4

9

4

Notes

:Packages

No.

9

and 18

are

proposed

to

be

deleted

and

to

be

replaced

by

two

(2)

road

links

located

in

Sibolga

City,

Sumatera

Utara.

Legend:C-Completed

.,/

-

On Going

*

-

Procurement Type

[image:17.595.36.545.53.791.2]

(18)

2014

Quafterly

Progress

Repoft

2no

Quafter

: April-May-June

3.3

Variation Order

Details

There are

still

no Variation Order initiated

by

either

the

DSC Consultant

or

the

Contractors

of the four

(4) civil works contract

of the

on-going contract

packages

as

it

is too early and the

current activities

are

mainly stockpiling

of

roadway

material, production of crushed aggregates

and

minor roadwork

items.

However,

in

anticipation

of

future

claims

for

varied works by

the

Contractors,

a

revised costs

of

additional

10o/o

to the

Estimated

Cost

for

each contract package

was prepared and submitted

to

PMU

to cover any Variation

Orders

that may arise

during

the implementation of the Works.

Consultancy

Services

TechnicalAssistance for

Core Team

Consultant

(CTC)

to

Support the Project

Management Unit.

Lead

Gonsultant:

PT.

Perentjana

Djaja

CTC

Contract

No.

06-20/CTC/TA/LN/8043/1112

was

signed

on

5

Nov

2012

between

the

Ministry

of

Public

Works

,

Directorate

of

Planning,

DGH

and

PT.

Perentjana

Djaja, Yongma Engineering

Co.

Ltd,

PT.

Epadascon

Permata

Engineering Consultant,

JVand the

work

commenced

on

12 November 2012.

Amendment

No.1

to

this

contract dated

25

October

2013

was

signed

to

accommodate

the

increase

in staffing requirements with the

following increase

in

cost.

Amendment

No.

2

is

still

to

be

officially

approved.

Proposed amendment

to

the

Original Contract

and

Amendment

No.

1

are

additional man-months

for

professional and technical staff

for

international

and

local, replacement of foreign

and

localconsultants

and modification to

various

reimbursables

to

match

with

the

actual requirements. Presented in Table

9

is

the

current status of CTC contract.

Table

9

3.4

_)

'l

2,141,540,0O0

1O%

VAT

131,592

2,242,617,5O0

Total

Amendment

No.

1

Variance

Against

Original Contract

* 1,371,925

[image:18.598.27.555.56.805.2]

(19)

2014

Quafterly

Progress

Repoft

2no

Quafter

: April-May-June

*137,192

TotalAmendment

No.

2

"24,704,54,150

Variance Against

Original Contract

)

*

_Tentative

until

_Amendment_{No, 2 is}_{officially approved}

Corrections

:ln

the

subrnitted 1't Quarterly

Report

of the

Year 20L4 covering

the

period January

:

20t4

to

March

20L4,the two

(2) variances indicated were erroneously calculated due

to

non-inclusion

of

the

I0%

value Added

Tax on

the

original

contract

amount. Hence, those variances shown in

that

Report

are

now superseded by the new figures shown above. CTC apologized

for the

erroneous figures

that

were reported,

Technical Assistance

for

Design

& Supervision

Gonsultant

(DSG)

Lead

Consultant:

Renardet S.A

DSC

Contract No.

KU.03.01/PPK-PRMINRIP/Bx/01A/\|2O13

was

signed

on

11

Jun 2013

between

the

Ministry

of

Public

Works,

Head

of

Regional Office for

National

Roads

lmplementation, DGH

and

Renardet

S.A.

PT

Cipta

Strada,

PT.

Daya Creasi

Mitrayasa,

PT.

Seecons

and

PT. Yodya Karya

(Persero) Joint

Venture

and

mobilized

on

19

June

2013.

Table 10

shows

the

current status of

DSC contract.

Table

10

TechnicalAssistance for

Capacity

Building for

Disaster Risks Reduction

Lead

Consultant

: Still

to

be Procured

Draft

Terms of

Reference in Bahasa

and

English

translation are

under final

preparation.

for

Capacity

Building for Environmental

Management

Lead Gonsultant

: Still

to

be Procured

Draft

Terms of

Reference

stillto

be prepared.

for

Gapacity

Building for

Road Safety

Lead

Consultant

: Still to be Procured

ll

Original Contract

(exc. VAT)

51,818,705,000

VAT

10%

(GOl Portion)

82.060.00

5,181,870,500

57,000,575,500

[image:19.595.128.561.62.186.2]

(20)

2014

Quafterly

Progress Repoft

2no

Quafter

: April-May-June

3.5

Draft Terms

of

Reference still

to

be prepared.

Procurement Plan

for

consulting services is presented

in

Appendix

5

lmplementation of

the Anti-Corruption

Action

Plan

Community

Representative

Officers

(CRO)

CROs have been

appointed

for

AWP-1

packages

and

those

appointed

for

the

AWP-1

packages

attended

the

bid opening

meetings in,Packages 1 and

4

and

Packages

2

and

3

in

Palembang

and

Padang,

respebtively.

All

cRos

are

university

staff

members

as

prioritized

in

the

PMM and

have

had

extensive

training

sessions.

To

date or

as

of end of this

2no

Quarter of the Year

2014,

a

total

of

eight

(8)

have

been

appointed

to

discharge

their

duties

as

independent

observers

during

the

procurement activities.

A

complete

list

of

CROs

appointed

with

corresponding credentials

as

of

end

of

June 2014

can

be

found

in

Appendix

6.

Appendix

7 shows

their

activities since

the

inception

of the

project.

Third

Party

Monitors

(TPM)

During

this

Quarter there

was

no appointment of

Third

Party Monitors, however,

in the

1"

Quarter

at this Year, Third

Party Monitors have been appointed

to

monitor

the progress of the

works for

Packages

1,

2, 3

and

4.

To

date

a

total

twelve (12) appointments have been approved.

List

of

appointed TPM

with their

respective occupations

and

professional

affiliations

are shown

in Appendix 8,

while

Appendix

9

shows

the

past

to

present activities/progress of the

TPM.

Complaint Handling

System

(CHS)

The WINRIP website, which

will

be available

for

reporting

all

aspects of

the

Anti-Corruption

A c t

io

n

Plan

including

the

registering

of

complaints

by the

general

public,

is

still

under

development

although already

running

on

http:/iwinrip-ibrd.com.

Appendix

10 and

Appendix

11 show the

work

plan on

cHS

system

and

Work Activities on Publication/Disclosures.

_)

'l

l

(21)

2014

Quafterly

Progress Report

2no

Quafter

: April-May-June

3.6

lmplementation of

the

Environmental Management Plan and LARAP

A

project category

is

assigned

depending

on

the

likely

degree

explanation

as follows:

to each

package

as either

Category

A, B or

C

of

influence

on

environmental issues

with

a

brief

)

Category

A

project

is

one which

will

have

a

significant negative

impact

on

the

environment and

may have

an

influence

on

areas outside

the

actual project area. A

project

classified as

such

requires an

AMDAL

(ANDAL, RKL/RPL) study.

Category

B

project

is one which affects

the

people

or the

environment

to

some

extent but with

a

smaller impact

than

a

Category

A. The

required

environmental

analysis

is

a

UKL/UPL study only.

Category

C

project

has

minimal

effect

on

the

people

or

environment

and

an

environmental

analysis

is

not

required.

SPPL issued

handle

any

minor

problem

which

may arise.

All

the

twenty

one (21)

packages require environmental impact

investigations.

There are

a

total of fourty one

(41)

studies

required,

twenty

(20)

for

environmental

impact

investigations and twenty one

(21)for

social studies.

The

twenty (20)

environmental

studies need

the

approval

of the

Environmental

Agency

(BLH) with

five

(5)

of the

studies (AMDAL/ElA)

to

be

approved by

World

Bank (WB).

While

the

twenty one (21) social studies

(SLARAP

and

LARAP) require

the

approval

of

World

Bank prior

to

implementation.

As

of ehd of

this

reporting

period

for the

Second

Quarter

of

thd Year 2014

ending

June 2014, nineteen (19)

environmental impact

studies

has

been approved

by

BLH,

while three

(3) of the

five

(5)

studies that

requires

World

Bank

approval,

Bank

already issued No

Objection

Letter (NOL). The

remaining

one (1)

environmental

impact studies

(UKL-UPL)

for

Packages

No.

4

(lpuh-Bantal)

is

currently

under

preparation.

For

the

social studies

,

twelve

(12)

of the

twenty

one

(21)

studies

were

already

given

No Objection Letter from the

World

Bank (WB).

Appendix

12

details

the

list

of

Environmental Safeguard

and

Appendix

13

describes

the

Environmental Management Plan (EMP) Compliance up

to the

end

of this Quarter

(June 2014).

i

(22)

2014

Quafterly

Progress

Report 2no

Quarter

: April-May-June

I

Presented below

Table

11

in a

tabulated

format

is

the

current status

of

the

environmental and social studies.

Table

11

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.

Status

of

monitoring

of

environmental mitigation

are shown in

Appendix

14

and

Appendix

15 covers the

status of overall

land acquisition.

4

Workshops

& Training

During

this

quarter

(April,

May

and June

2014)

two (2)

trainings

were

conducted

in

Fadang

and

Lampung.

The

two

(2) training

are:(1)

Training

on Work

Plan

for

Environmental

Management

and Monitoring

or

Rencana

Kerja

Pengelolaan

dan

Pemantauan

Lingkungan (RKPPL)

and

(2)

Training

on

Third Party Monitoring

(TPM).

Another training

of

the

same

nature

is

tentatively scheduled on July

2014 in Bengkulu.

-.\

Works

Program

No

of

Packag

es

No

of lnvestigations

Approval by

Remarks

BLH

World

Bank

AWP-1 4 11

AMDAL

x

1

UKL&UPL x 2

SPPL

x

4

Full

LAMP

x 4

1 (AMDAL)

1

UKL&UPL 4 (SPPL)

4

Full LARAP

Approved

-

NOL issued by

ryB

(LARAP arid AMDAL paket 1&17), except for SPPL

AWP.2

I

17

AMDAL

Study

x 4

UKL&UPL x 4

Simple

LAMP

x

1

Full LARAP x 8

4 UKL&UPL

4 AMDAL

1

Simple LARAP;

3 Full LARAP

1 (one) Study AMDAL for three packages. Packages No.7, 12 and 14 /packages on AWP2 &AWP3.

1 (one) Study AMDAL for two packages. Packages No.1 1 & 16. /packages on AWP2 &AWP3.

AWP-3 8 13

Full I-ARAP x 4

Simple

LAMP

x 4

AMDAL Study x 1= Paket No.1 AWP 1

UKL/UPL x 5

AMDAL OK = paket No.1& 17

AWPl

5 UKL&UPL

1 Simple LARAP;

3 Full I.ARAP

Approved

-

NOL issued by WB include AMDAL

except

for UKUUPL

Total

21 41 Env=20,Soc=21 19 12 [image:22.598.22.553.103.692.2]

(23)

2014

Quafterly

Progress

Repoft

2no

Quafter

: April-May-June

A side from the two (2)

separate trainings

that were

delivered

,

the lWorkshop

for

Finalization of

the

Project Management Manual (PMM) Updating"

was

carried

out

in

an out

of town

venue

in Bogor.

Presented in

Appendix

16

is

the

Summary of Workshop

and

Trainings since

the

project

started up

to

end of this quarter.

c

(24)

APPENDIX

1

Disbursement and Expenditures

Status

(25)

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I

APPENDIX2

Report

At

The End

of

The Quarter

(June 30,2014)

(27)

Appendix

2

Western

Indonesia

National

Roads

lmprovement

Project

Project Report

Format

-

2

Report

for the quarter

ended

on

30-05-14

-)

Particulars

(

Amount

in

US _S

I

Bank Fund disbursed

till

date

Total

Project

Uses

till

date

Worfd

Bank Share

@

70%

for

CW

World

Bank Share @

LOO%

for TA

Worfd

Bank Share @

LOO%

for

IOC

Funds Undisbursed

to

date

Forecast

for

Project payments

for the

World

Bank Share

@

70%

for

CW

World

Bank Share @

IOO%

for

TA

World

Bank Share @

LOO%

for

IOC

Fund Undisbursed

for

month

Net

Funds

required from the

Bank

Forecast

for

DIPA

from GOlfor the

6

months

I tl

ill

IV

V

VI

vtl

vill

IX

X

xl

6,263,6L0.62

7,89r,952.55

5,604,252.10

L,501,920.44

73,056.O4

243,736,389.39

8,589,986.t2

6,0L2,637.64

362.25

150.10

228,t52,rL7.47

6,013,143.99

2,576,842.t3

(28)

APPENDIX

3

(29)

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APPENDIX

4

Procurement

Management

of

Givil

Works

(31)

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APPENDIX

5

Procurement

Plan

for

Gonsulting

Services

(33)

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APPENDIX

6

List of

Names

of community

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observers

(cRo)

(35)

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APPENDIX

7

Anti

Corruption

Action

Plan (ACAP)

(40)

Appendix

7

ACAP Activity

Progress

Activities

Progress

of Community Representative

Observers

(CROs)

from

January

2OL3

-

June

2014 and

the Works

Plan

I

No Su bject of Activities Date of Finish/

completed

'J_.

Orientation

_and_{studied of}_WINRIP_{documents and Development of Works}plan _{January 2013}

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3 Conducted Workshop

of

Procurement Document Evaluation

for

pOKJA, _Satker/ppK,

Balai BBPJN and PMU.

Febr.28,20t3

-March 01,

2Ot3

.

4 Provided of Term of Reference (ToR) of

the

cRo's selection and Guidelines

for

cRo's Selection

March 1, 2013

5. Provided

the

Materials (slide Presentation/Power-point) of General Explanations about WINRIP and the CRO's selection and

March 8, 2013

6. Provided Training Materials

for

CROs. March 8, 2013

7. Sending an official

letter

No.

Hm.0603/Bp-!t/0L75/2013,

from

the

Director

of

Planning as Chairman

of

PMU

to

Head

of

BBPJN ll

&

1il, about the Selection

of

CROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN

ll

Padang

for

package 02

Padang Sawah

-

Simpang Empat and package 03 Manggopoh - padang Sawah, and

socialization on cRos selection

in

BBPJN

lll

Palembang

for

package 01 Krui

-

Biha and package 04 lpuh

-

Bantal.

March 31, 2013

v. Socialization on CROs selection in BBPJN

ll

Padang

for

package 02 padang Sawah

-Simpang Empat and package 03 Manggopoh - Padang Sawah

April9,2013

10 socialization on cRos selection in BBPJN

lll

Palembang

for

package 01 Krui

-

Biha and package 04 lpuh

-

Bantal.

April

11,2013

tL.

Sent

the Invitation letter

from

Head of BBPJN lll

to

Rector

of

Universities /Head

of

colleges in Palembang, about selection of the cRos

for

package 01. Krui

-

Biha (prov. Lampung) and package 04. lpuh

-

Bantal (Prov. Bengkulu).

May

t7,20t3

12 Sen

WINRIP DOC QPR CTC QPR Apr Jun 2014 2014 06 13 00079

PUI.IU SUTAIERA

TECHNICALASSISTANCE

03'10/CTIVOIQ-2.2014

Delivered)

to be incorporated

Current

Details

Disbursement

Action

Monitoring

begun

related

the Works. AWP-2

month of the Year 2013 and

for resubmission

contract packages

Quarterly

2O1O E AMAL

Quarterly

the forecast expenditures,

going construction

detailed

Required

Quarterly

report,

prepared

2014-March2014

funds from

Quaterly

Appendix

Elisabeth Goller (Task

nd Anti:Co rruption Specia

{9C*Jn"Cor}"0"'9

month.

Contractor

WlNRlP,

of June,

Submit to

Will be

Project Steering Gommittee

implemented

for AWP-2

issuance

follows

Safety

week January 2014.

relocation

contract

current progress

progress to

will come

those

previous

attended

workable

respect

activities

quantities,

close supervision

of June

under

for two

prior

Table

Lubuk Alung

no Variation Order initiated

items.

during

Planning,

Amendment

match

Corrections

Contract No.

mobilized

preparation.

Quafterly

packages

extensive

found