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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 1
Completing
Completing
Reports and Proposals
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 2
Three-Step Writing
Three-Step Writing
Process
Process
•
Planning
•
Writing
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 3
Finalizing Formal
Finalizing Formal
Reports and Proposals
Reports and Proposals
•
Revising
•
Producing
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 4
Revising Reports
Revising Reports
and Proposals
and Proposals
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 5
Producing
Producing
Reports and Proposals
Reports and Proposals
•
Design elements
•
Report-writing teams
•
Computer resources
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 6
Components
Components
of Formal Reports
of Formal Reports
•
Prefatory parts
•
Text of the report
©
Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 7
Prefatory Parts
Prefatory Parts
•
Report cover
•
Title fly and title
page
•
Authorization letter
•
Acceptance letter
•
Letter of transmittal
•
Table of contents
•
List of illustrations
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 8
Text of the Report
Text of the Report
•
Introduction
•
Body
©
Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 9
Supplementary Parts
Supplementary Parts
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 10
Components of
Components of
Formal Proposals
Formal Proposals
•
Cover
•
Title fly
•
Title page
•
Table of contents
•
List of illustrations
•
Copy of RFP
•
Synopsis/executive
summary
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 11
Text of the Proposal
Text of the Proposal
•
Introduction
•
Body
©
Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 12
Proofreading
Proofreading
Reports and Proposals
Reports and Proposals
•
Inconsistencies
•
Errors
•
Missing components
– Spelling
– Text placement
– Punctuation
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 13
Distributing Reports and
Distributing Reports and
Proposals
Proposals
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Prentice Hall , 2008
Business Communicat ion Today, 9e
Chapter 15 - 14
Writing
Writing
Requests for Proposals
Requests for Proposals
•
Company background
Company background
•
Project description
Project description
•
Overall requirements
Overall requirements
•
Decision-making criteria
Decision-making criteria
•
Proposal requirements
Proposal requirements
