Procurement Notice/Advertisement
Destination:
Dinas Pendidikan Kota Banjarmasin
Jl. P. Tandean No. 29 RT. 40 RW. 13
Banjarmasin 70231
Kalimantan Selatan (South Kalimantan)
Indonesia
Reference Number:
JAK/QUO/12/ED/ESD-009
Description:
Provide computers and their supporting hardware including
installation & configuration, computer software, local area network & electrical
installation, after sales support
Deadline for Submission of Quotation:
31 May 2012
Posting Date:
11 May 2012
United Nations Educational, Science and Cultural Organization (UNESCO) hereby
solicit your quotation for the following product and services:
Provide the equipment and services to furnish the computer laboratory in Dinas
Pendidikan Kota Banjarmasin, laptops and LCD projectors for 20 schools in
Banjarmasin, South Kalimantan, Indonesia, within the project of Green School
Action Project for Climate Change Education (as described in Annex - BOQ). The
products offered should be from well-known international brand with minimum 1
year warranty and easy access for after sales support.
Quotations must be submitted in English and shall comprise of the following
documents:
1.
Company profile including list of company's experience
2.
Price Schedule/Bill of Quantity (as per Annex - BOQ)
Your quotation and its accompanying documents may be submitted
via email or
courier in sealed envelopes
no later than 31 May 2012 at 17.00
to:
UNESCO Office, Jakarta
Attn.:
Administrative Officer
Jalan Galuh II No. 5
Jakarta 12110
Indonesia
Email:
[email protected]
- 2 -
CONDITIONS
•
Delivery Time: Maximum 30 calendar days after issuance of contract
•
All price and cost quoted are DAP Banjarmasin Incoterms 2010
•
Completeness of Quotation:
PARTIAL BID PER PACKAGE IS
PERMITTED
Payment Terms and Currency:
•
PACKAGE A
– 30 days net upon received of invoice & supporting
documents and upon delivery of equipment in Banjarmasin
•
PACKAGE B
– 30 days net upon received of invoice & supporting
documents and upon delivery of equipment in Banjarmasin
•
PACKAGE C –
o
First Payment
70% total contract value upon received of invoice
& supporting documents and once the equipment installation has
been completed and upon acceptance of First Hand Over
Statement by UNESCO
o
Second Payment
- 30% total contract value upon received of
invoice & supporting documents and once the equipment
installation has been completed and upon acceptance of Second
Hand Over Statement by UNESCO
•
Note: any bank charges and bank commissions shall be borne by the
vendor
•
Currency: USD
•
Taxes: All prices/rates quoted must be exclusive of all taxes, since the
United Nations, including its subsidiary organs, is exempt from
•
Validity of Quotation: 90 days
Evaluation of Quotation and Award Criteria:
•
The Evaluation Committee will examine the quotation to determine award
criteria whether they are complete and whether the offer complies with the
request.
•
Arithmetical errors will be rectified on the following basis:
o
If there is a discrepancy between the unit price and the total price that
is obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price shall be corrected.
o
If the Bidder does not accept the correction of errors, its quotation will
be rejected.
o
If there is a discrepancy between words and figures, the amount in
words will prevail.
•
Any offers which do not meet the requirements will be rejected.
•
The contract will be awarded to the bidder that offers the lowest price with
the best technical qualified quotation.
Please refer to the GENERAL TERMS AND CONDITIONS FOR GOODS AND
RELATED SERVICES in the annex.
- 3 -
UNESCO Contact Information:
Education for Sustainable Development Unit, UNESCO Office, Jakarta
Attn: Ms Mee Young Choi
Fax: 62-21-72796489
E-mail: [email protected]
All correspondence must be addressed to the UNESCO contact person above.
For any requests for clarification regarding technical aspects or product
specifications, please contact Mr. Cipta Yama Tusanda (
[email protected]
)
For and on behalf of UNESCO Office, Jakarta:
REQUEST FOR QUOTATI ON - RFQ
TO ( N AM E OF BI D D ER) ; UN ESCO REFEREN CE:
JAK/ QUO/ 1 2 / ED / ESD - 0 0 9
W
PLEASE QUOTE I N ALL COMMUNI CATI ONSNO. OF PAGES ( I NC. THI S PAGE) 4
DATE 1 1 M AY 2 0 1 2
UNESCO CONTACT PERSON
M EE YOUN G CH OI m y .choi@une sco.or g + 6 2 2 1 7 3 9 9 8 1 8 e x t . 8 3 6
YOU ARE HEREBY I NVI TED TO SUBMI T YOUR QUOTATI ON OFFERI NG YOUR BEST PRI CES AND DELI VERY CONDI TI ONS TO UNI TED NATI ONS EDUCATI ONAL, SCI ENTI FI C AND CULTURAL ORGANI ZATI ON ( UNESCO) FOR GOODS AND/ OR SERVI CES AS DESCRI BED BELOW:
I TEM
N O. D ESCRI PTI ON OF GOOD S AN D / OR SERVI CES QTY UN I T
CURREN CY
X
UN I T PRI CE AM OUN T[
See det ails in Annex – BOQ]
TOTAL PRI CE FCA/ FOB
X
FREI GH T COST
X
I N SURAN CE COST
X
TOTAL PRI CE
X
UN ESCO CON DI TI ON S
GENERAL TERMS AND CONDI TI ONS UNESCO GENERAL TERMS AND CONDI TI ONS APPLY ( COPY ENCLOSED) .
PAYMENT TERMS 30 DAYS NET UPON RECEI PT OF I NVOI CE AND SUPPORTI NG DOCUMENTS
COMPLETENESS OF QUOTATI ON PARTI AL BI DS PERMI TTED
DELI VERY TERMS ( I NCOTERMS 2000) & PLACE DDP BANJARMASI N CI TY, SOUTH KALI MANTAN, I NDONESI A
MODE OF TRANSPORT By AI R
CLOSI NG DATE 3 1 M AY 2 0 1 2
BI D D ER PLEASE STATE DELI VERY TI ME
SHI PPI NG WEI GHT AND VOLUME ( KG / CUBI C M)
WARRANTY CONDI TI ONS AND AVAI LABI LI TY OF LOCAL SERVI CES I N COUNTRY OF DESTI NATI ON
VALI DI TY OF QUOTATI ON ( UNESCO STANDARD MI NI MUM 90 DAYS)
AD D I TI ON AL REQUI REM EN TS: ELECTRI CI TY:
EXPORT PACKI NG TO BE I NCLUDED I N THE PRI CE. MUST BE SUI TABLE FOR TRANSPORT TO FI NAL DESTI NATI ON.
ALL DOCUMENTATI ON, I NCLUDI NG I NSTALLATI ON AND OPERATI NG MANUALS SHALL BE I N ENGLI SH
WE ARE LOOKI NG FORWARD TO RECEI VI NG YOUR QUOTATI ON AT UN ESCO OFFI CE, JAKARTA
JL. GALUH I I N O. 5 KEBAYORAN BARU JAKARTA SELATAN 1 2 1 1 0 Or by e m a il t o : m .m e ha r i@u ne sco.or g
OFFERS MAY BE SUBMI TTED USI NG COMPANY’S STANDARD QUOTATI ON FORMAT. BI D S AN D COM PAN Y PROFI LE M UST BE I N A SEALED EN VELOPE
FOR UN ESCO BI D D ER’S ACCEPTAN CE
NAME UNESCO CONDI TI ONS AS STATED ABOVE ARE HEREWI TH ACCEPTED.
T
FUNCTI ONAL TI TLE NAME
TI TLE
SI GNATURE STAMP AND SI GNATURE
DATE DATE
GEN ERAL TERM S AN D CON D I TI ON S FOR GOOD S AN D RELATED SERV I CES
addit ional or inconsist ent pr ov isions proposed by t he Cont ract or shall bind UNESCO unless agreed t o in w r it ing by it s duly aut horized official.2. GOODS AND SERVI CES DEFI NED: Goods are her einaft er deem ed t o include, w it hout lim it at ion, equipm ent , spar e part s, com m odit ies, r aw m at erials, com ponent s, int erm ediat e product s and product s w hich t he Cont r act or is r equir ed t o supply under t his Cont r act . Serv ices are hereinaft er deem ed t o include services ancillar y t o t he supply of t he goods including, w it hout lim it at ion, inst allat ion, t r aining, t ransport at ion and such ot her obligat ions as requir ed under t his Order.
3. PAYMENT: UNESCO shall, on fulfillm ent of t he Deliv er y Ter m s, unless ot herw ise pr ov ided in t his Cont ract , m ake pay m ent w it hin 30 days of receipt of t he Cont r act or 's invoice for t he goods and copies of t he shipping docum ent s specified in t his Cont ract . Paym ent by UNESCO does not im ply accept ance of goods nor of any relat ed w ork or ser vices under t his Cont ract .
4. TAX EXEMPTI ON: Sect ion 7 of t he Convent ion on Privileges and I m m unit ies of t he Unit ed Nat ions provides, int er alia, t hat t he Unit ed Nat ions and it s subsidiary organs ar e ex em pt from all dir ect t ax es and are exem pt from cust om s dut ies in r espect of
7. I NSPECTI ON AND ACCEPTANCE: All goods shall be subj ect t o inspect ion and t est ing by UNESCO or it s designat ed r epr esent at iv e, t o t he ex t ent pract icable, at all t im es and places, including t he per iod of m anufact ur e and, in any ev ent , pr ior t o final accept ance by UNESCO.
I f any inspect ion or t est is m ade on t he prem ises of Cont r act or or it s supplier , t he Cont r act or , w it hout addit ional charge, shall pr ovide all r easonable facilit ies and assist ance for t he safet y and convenience of t he inspect or s in t he per form ance of t heir dut ies. All inspect ion and t est s on t he pr em ises of t he Cont r act or or it s supplier shall be perfor m ed in such a m anner as not t o unduly delay or disrupt t he ordinar y business act ivit ies of t he Cont ract or or supplier.
Final accept ance or rej ect ion of t he goods shall be m ade as soon as pract icable aft er delivery, but failure t o inspect and accept or rej ect goods shall neit her relieve Cont r act or from r esponsibilit y for non- confor m ing goods nor im pose liabilit ies on UNESCO t her efor e.
The Cont ract or shall provide and m aint ain an inspect ion, qualit y, and m anufact uring pr ocess cont r ol syst em cov er ing t he goods w hich is accept able t o UNESCO. Records conform t o t he specificat ions and are fit for t he purposes for which such goods ar e or dinar ily used, as w ell as for purposes, in locat ions and under circum st ances m ade known t o t he Cont r act or by UNESCO. Cont ract or warr ant s t hat t he goods are new, of t echnical assist ance, m aint enance, serv ice, r epair s and overhaul of t he goods. 10. I NDEMNI FI CATI ON: The Cont r act or shall indem nify , hold and save harm less and defend at it s ow n expenses UNESCO, it s personnel and it s client s from and against all suit s, claim s, dem ands, and liabilit y of any nat ure or k ind, including cost s and expresses arising out of act s or om issions of t he Cont ract or or it s per sonnel or ot hers appr oval of UNESCO, rem ove said goods and refund t he pur chase price, including t ranspor t at ion and inst allat ion cost s.
12. FI RE AND EXTENDED COVERAGE I NSURANCE: At all t im es pr ior t o deliv er y, t he Cont r act or shall effect and m aint ain cont inuous fire, hazard and ext ended cover age insurance upon any goods subj ect t o t his Cont r act in an am ount equal t o t he sound insurable value of such goods and labour incorpor at ed t herein w it h loss payable t o t he Cont ract or and UNESCO as t heir int erest s m ay appear . against UNESCO unless it is in w rit ing and signed by a duly aut horized represent at iv e of UNESCO. UNESCO m ay hold Cont ract or r esponsible for any excess cost s occasioned t hereby ; ( 2) r efuse t o accept delivery of all or par t of t he goods; ( 3) t erm inat e t his Cont r act ; negligence and not for eseeable and includes act s of God, nat ural disast er s, w ar ( whet her or not declared) and ot her event s of a sim ilar nat ure or force.
19. SOURCE OF I NSTRUCTI ON: The Cont r act or shall neit her seek nor accept inst r uct ions from any aut hor it y ex t ernal t o UNESCO in connect ion wit h t he perform ance pur suant t o t his Cont ract . The Cont ract or shall r efr ain from any act ion w hich m ay adversely affect UNESCO.
20. OFFI CI ALS NOT TO BENEFI T: The Cont ract or w ar rant s t hat no official of t he healt h or physical, m ent al, spirit ual, m oral or social developm ent .
Any breach of t his represent at ion and war rant y shall ent it le UNESCO t o t erm inat e t his Cont ract im m ediat ely upon not ice t o t he Cont r act or , wit hout any liabilit y for t er m inat ion char ges or any ot her liabilit y of any k ind of UNESCO.
24. MI NES: The Cont r act or represent s and w arr ant s t hat neit her it nor any of it s affiliat es is act iv ely and direct ly engaged in pat ent act ivit ies, dev elopm ent , assem bly, pr oduct ion, t r ade or m anufact ur e of m ines or in such act iv it ies in respect of aw ard rendered as a result of such arbit rat ion as t he final adj udicat ion of any such cont r ov er sy or claim .
