MateriE Journal DRPMUI 24Juni2015

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MANAJEMEN&E'JOURNAL&

MENGGUNAKAN&OPEN&

JOURNAL&SYSTEM

_!

Disampaikan)pada:))

Workshop!Manajemen!Pengelolaan!Jurnal!dan!Pela5han!

Penggunaan!OJS!

Diselenggarakan)oleh:)

Direktorat)Riset)dan)Pengabdian)kepada)Masyarakat)

(DRPM),)Universitas)Indonesia)

)

(2)

BCREC Training Division (http://training.bcrec.web.id) ₁

DAFTAR ISI

Nomor Materi

Judul Materi Halaman

1 Pendahuluan; Tips/Strategi Pengembangan Jurnal Ilmiah Bereputasi Internasional

1 - 14 2 How to Manage Journal Website and Basic Setup Using Open

Journal System (as Journal Manager)

45 - 72 3 How to Make Online Fulltext Back Issue Using Open Journal

System (As Journal Manager)

73 - 87 4 How to Submit And Tracking Manuscript by Online Using

Open Journal System (As Journal Manager)

88 - 101 5 How to Review Manuscript by Online Using Open Journal

System (As Reviewer)

102 - 110 6 - 7 How to Manage Online Editorial Works and Manage Layout /

Galley Proof Using Open Journal System (as Editor/Section Editor)

111 - 126

9 How to Manage Users (Journal Manager, Editor/Section Editor, Reviewer, Author, Subscriber) in Open Journal System

137 - 147

10 How to Manage DOI and Exporting XML to CrossRef Using Open Journal System (As Journal Manager)

148 - 164 12 How to Manage Journal Issue Publishing Using Open Journal

System (as Editor)

(3)

STRATEGI PENGEMBANGAN JURNAL ILMIAH

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BCREC Training Division (http://training.bcrec.web.id) ₅

TIPS/STRATEGI PENGEMBANGAN JURNAL

ILMIAH BEREPUTASI INTERNASIONAL

1. Peningkatan

kualitas artikel ilmiah

_!

ikuti rambu-rambu

Akreditasi Jurnal Ilmiah Nasional; berbahasa Inggris; Perhatikan

potensi-potensi sitasi atau rujukan ke jurnal kita

2. Jurnal mengikuti

platform jurnal-jurnal internasional yang

terkenal, baik dari segi

tampilan,bahasa, pengelolaan, layout

artikel, dan sistem editorialnya, misalnya: Elsevier, Springerlink,

Taylor & Francis, Wiley Interscience, American Chemical Society

3. Jurnal harus ada versi versi online/elektronik

(dan/atau versi

cetak - optional) seperti jurnal internasional pada umumnya.

4. Jurnal versi elektronik/online sebaiknya menggunakan software

aplikasi

Open Journal System (OJS), karena banyak fitur spesial

untuk pengelolaan dan indeksasi e-journal.

5. Nama Jurnal sesuai yang didaftarkan di ISSN, Sistem Volume

Nomor standar, dan perhatikan Halaman Abstract Artikel:

"

Nama Jurnal

(long format dan/atau journal abreviation).

(contoh:

Bulletin of Chemical Reaction Engineering &

Catalysis / Bull. Chem. React. Eng. Catal.). Ini harus baku

standard internasional dan jelas agar ketika tracking sitasi

tidak terlewati

"

Standar Journal Abbreviation di ISI Journal Title

Abreviation:

http://www.efm.leeds.ac.uk/~mark/ISIabbr/J_abrvjt.html

"

Jika berubah nama jurnal,

sebaiknya masing-masing

perubahan nama mendaftarkan ISSN dan histrory/sejarah

jurnal harus dituliskan lengkap secara khusus.

(5)

"

Halaman Abstract Artikel Fulltext PDF

harus memuat

informasi: Nama Jurnal, Volume, Nomor, Tahun,

Halaman awal, halaman akhir

!

Running Title

6. Sebaiknya setiap artikel mempunyai

alamat URL yang unik

(nomor

DOI

dari

CrossRef)

(misal:

doi:10.9767/bcrec.8.1.4394.14-33,

link-nya

dalam

bentuk:

http://dx.doi.org/10.9767/bcrec.8.1.4394.14-33

.

Jurnal/Publisher

harus menjadi member CrossRef dulu dan harus membayar (iuran

tahunan per publisher dan bayar layanan per doi)

7. Onlinekan

PDF Fulltext semua issue/terbitan jurnal:

unggah

fulltext PDF semua nomor terbitan, (menggunakan plugin “

Quick

Submit Plugin

” di Open Journal System untuk back issue).

Metadata jurnal tampilkan lengkap (judul artikel, penulis, afiliasi

penulis, abstrak in English, keywords)

8. Struktur Pengelola Jurnal Ilmiah:

harus sesuai dengan platform

jurnal ilmiah internasional pada umumnya (

Editor-in-Chief;

Managing/Associate

Editor;

International

Editorial

Board,

Assistant/Layout

Editor;

Administration

).

Tidak

ada

“Penanggungjawab” dan “Penasehat” di jurnal ilmiah.

Reviewer

tidak ditampilkan di bagian Pengelola jurnal ilmiah, tetapi di

halaman khusus ucapan terima kasih.

9. Aims and Scope

,

Editorial Board

,

Author Guidelines

, dan

Publication Ethics & Malpractice Statements, dan Indexing &

Abstracting

sebaiknya ditampilkan di top menu dan halaman

terpisah dari lainnya (bukan model blog).

10. Geographical Diversity in Reviewer

: sebaiknya ada perwakilan

dari 5 benua jika memungkinkan (Asia, America, Eropa, Africa,

Australia). Sebaiknya orangnya yang mempunyai track record

publikasi di Scopus dan sudah memiliki h-indeks di Scopus.

(6)

BCREC Training Division (http://training.bcrec.web.id) ₇

11. Geographical Diversity in Editorial Board

: sebaiknya ada

perwakilan dari 5 benua jika memungkinkan (Asia, America, Eropa,

Africa, Australia). Sebaiknya orangnya yang mempunyai track

record publikasi di Scopus dan sudah memiliki h-indeks di Scopus.

Tampilkan h-index Scopus di profil Reviewer tersebut atau

dihubungkan dengan alamat URL profil personal di Scopus

.

12. Geographical Diversity in Authors

: sebaiknya terwakili oleh 5

benua (Asia, America, Eropa, Africa, Australia) jika mungkin.

Sebaiknya lakukan

Call for Paper

kepada Potential Authors

misalnya pencarian di

SCOPUS

atau

ScienceDirect

. Juga undang

mereka sebagai Reviewer.

13. Lakukan Indeksasi jurnal ilmiah di Pengindeks Internasional

Bereputasi

: (

Nasional

: portal garuda, Indonesian Citation Index,

ISJD;

Internasional

:

Google Scholar, DOAJ, EBSCO, Chemical

Abstract Services, GetCited, Mendeley, Worldcat, Engineering

Village, Compendex, Embase, Reaxys, SCOPUS, Scirus, Ulrichweb

Periodicals, PubMed, CrossRef, Thomson Web of Science)

14. Implementasikan sepenuhnya

Sistem Manajemen E-journal

dengan online

(

suggested to use Open Journal System

):

1. Online Submission of Manuscript by Author

2. Online Tracking Manuscript by Author

3. Online Review Process by Reviewer

4. Online Editorial Works by Editors

5. Online Layout Editing and Copyediting by Assistant Editor

6. Online Proof-Reading by Authors

7. Online Publishing (Volume, Issue/No, Year, InPress)

15. Tampilkan Indikator Capaian Jurnal

di halaman depan Portal

dengan tujuan agar Para Penulis potensial tertarik untuk menulis di

jurnal tersebut. Misalnya: Jumlah Publikasi, Jumlah Sitasi, dan

h-index di Google Scholar atau di Scopus.

16. Gunakan

standar yang baku untuk References atau Daftar

Pustaka

, sebaiknya gunakan Aplikasi

Reference Manager

.

(7)

17. Lakukan

Call for Papers

ke beberapa Penulis Potensial, termasuk

tawaran menjadi Reviewer dari berbagai bidang ilmu sesuai skop

jurnal.

Gunakan

Portal

Sciencedirect

(http://www.sciencedirect.com)

atau

Scopus

untuk

mencari

Reviewer/Penulis potensial.

18. Hubungkan/publikasikan portal E-Journal dengan

Social Media

,

(8)

BCREC Training Division (http://training.bcrec.web.id) ₉

PUBLICATION ETHICS

Publication Ethics menjadi Syarat Wajib bagi Jurnal yang akan

mengajukan Akreditasi Terbitan Berkala Ilmiah Elektronik.

Publication Ethics paling tidak mengandung hal-hal berikut:

• Plagiarism

;

• Collaboration

;

• Originality

;

• Fraud

;

• Conflict of Interest

Contoh unsur-unsur kelengkapan Publication Ethics:

• Publication decisions

• Fair play

• Confidentiality

• Disclosure and Conflicts of interest

• Duties of Reviewers

o

_{Contribution to Editorial Decisions}

o

_Promptness

o

_{Confidentiality}

o

_{Standards of Objectivity}

o

_{Acknowledgment of Sources}

o

_{Disclosure and Conflict of Interest}

• Duties of Authors

o

_{Reporting standards}

o

_{Data access and retention}

o

_{Originality and Plagiarism}

o

_{Multiple, Redundant or concurrent publication}

o

_{Acknowledgment of Sources}

o

_{Authorship of the paper}

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URUTAN PENYIAPAN PORTAL E-JOURNAL

• Pastikan

Nama Jurnal

sudah betul sesuai di daftar ISSN

• Siapkan artikel-artikel Fulltext PDF

dan siapkan per folder

(folder = Nomor/Issue). Pastikan fulltext PDF sama persis dengan

yang dicetak

• Siapkan dan pastikan

Nama Domain Portal E-Journal

(sebaiknya pakai domain institusi, hosting bisa di server kampus

atau di luar (beli hosting))

• Implementasikan

Setup Dasar Portal

(Open Journal System),

termasuk

Volume dan Nomor/Issue

• Pastikan

Struktur Pengelola Jurnal

(Editorial Team), sesuai

dengan standar jurnal ilmiah (bukan majalah populer)

• Unggah semua Fulltext PDF

artikel per nomor penerbitannya

• ---

• Lakukan

Indeksasi Jurnal Ilmiah

(Google Scholar, DOAJ,

EBSCO, dll)

• Implementasikan

DOI (Digital Object Identifier)

dari Layanan

CrossRef (berbayar)

• Implementasikan

Manajemen Jurnal Ilmiah Online

(10)

BCREC Training Division (http://training.bcrec.web.id) ₁₁

Item Konfigurasi OJS yg Penting

(“config.inc.php”)

• base_url = "http://ejournal.undip.ac.id"

• files_dir = /home/ejournal/ejournal_files

• public_files_dir = public

• session_check_ip = Off

• smtp = On

• oai = On

• captcha = on

• captcha_on_register = on

• captcha_on_comments = on

• captcha_on_mailinglist = on

(11)

PARAMETER GLOBAL UNTUK MENGUKUR

REPUTASI DAN KINERJA JURNAL ILMIAH

1. IF (Impact Factor)

(Thomson Reuters)

2. SJR, IPP, dan SNIP

(Scimago, Scopus)

3. H-index

(Scimago, Scopus, Google Scholar)

4. i10-index

(Google Scholar)

5. Number of Published Articles

per x-year

6. Number of Citations

per x-year

7. Akreditasi Jurnal Nasional

(DIKTI, LIPI)

8. % Rejection Rates (informally)

• Impact Factor (IF) by Thomson

: perbandingan antara jumlah

artikel yang mensitasi terhadap jumlah artikel yang dipublikasi

oleh sebuah jurnal

• SJR (Scimago Journal Ranking) by Scimago

: perbandingan

antara jumlah artikel yang mensitasi terhadap jumlah artikel yang

dipublikasi oleh sebuah jurnal tetapi dengan mempertimbangkan

kualitas dari jurnal yang mensitasi. SJR juga menormalisasi

perbedaan sifat sitasi antar bidang ilmu

• SNIP (Source Normalized Impact per Paper) by Scimago

:

perbandingan antara jumlah artikel yang mensitasi terhadap jumlah

artikel yang dipublikasi oleh sebuah jurnal tetapi dengan

menormalisasi jumlah total sitasi dalam bidang ilmu tertentu.

• IPP (Impact per publication) by Scimago

: perbandingan antara

jumlah artikel yang mensitasi terhadap jumlah artikel yang

dipublikasi oleh sebuah jurnal

• h-index by Scopus or Google Scholar

: menyatakan jumlah artikel

(

n

) dengan masing-masing mempunyai jumlah sitasi minimum

n

sitasi

!

h-index =

n

(12)

BCREC Training Division (http://training.bcrec.web.id) 15

MATERI KE-1

Update 2015

STANDAR'DASAR'E

_!

JURNAL'

(13)

MATERI KE-2

Update 2015

HOW$TO$M

ANAGE%JOURNAL%

WEBSITE'AND'BASIC'SETUP'

USING&OPEN&JOURNAL&SYSTEM&

(14)

BCREC Training Division (http://training.bcrec.web.id) ₄₆

STRATEGI PENGEMBANGAN JURNAL ILMIAH

JOURNAL MANAGER ROLES:

• Announcements;

• Files Browser;

• Journal Sections;

• Review Forms;

• Languages;

• Masthead / Editorial Team;

• Prepared Emails;

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(17)

CREATE ANNOUNCEMENTS

Intro&Berita

Berita'lengkap'

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(19)

• General Information • Principal Contact

• Technical Support Contact • Email Identification

• Publisher

• Sponsoring Organization

• Sources of Support

• Search Engine Indexing

• Journal History

Principal)Contact:"

(20)

BCREC Training Division (http://training.bcrec.web.id) ₅₂

(21)

JOURNAL SETUP: Step 2 –

Policies: Focus & Scopes

• Focus & Scope of Journal

• Peer Review Process

• Privacy Statement

• Editor decision

• Add Item to Appear in “About”

• Journal Archiving

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BCREC Training Division (http://training.bcrec.web.id) ₅₄

JOURNAL SETUP: Step 3 – Submissions: Author Guidelines

• Author Guidelines

• Copyright Notice

• Competing Interest

• For Authors to Index

Their Work

• Notification of Author

Submission

• Citation Markup

Assistant

(23)

JOURNAL SETUP: Step 4 – Management: Access & Security

• Access and _Security

Setting

• Publication Scheduling

• Identification of Journal

Content

• Announcements

• Copyeditors

• Layout Editors

(24)

BCREC Training Division (http://training.bcrec.web.id) ₅₆

Harus dicentang agar bisa memberikan

(25)

JOURNAL SETUP: Step 5 – The Looks

• Journal Homepage Header

• Journal Homepage

Content

• Journal Page Header

• Journal Page Footer

(26)

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Journal Page Footer berisi: Statistik

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CREATE ANNOUNCEMENTS

Berita'lengkap'

jika%diklik%

“

Read%more

_”

(29)

MEMBUAT JOURNAL SECTION

Klik%pada%

”

CREATE&

(30)

BCREC Training Division (http://training.bcrec.web.id) ₆₂

PROSEDUR MENYUSUN EDITORIAL TEAM

1. Siapkan nama-nama orang yang akan menduduki jabatan di

Editorial Team, meliputi: nama lengkap, alamat afiliasi/nama

institusi, dan alamat email, jika perlu alamat URL ID Scopus

2. Buatkan user login untuk masing-masing nama yang akan

menduduki jabatan editorial team tersebut sesuai dengan

role

-nya

di OJS

3. Bukan “

MastHead

” di Journal Management, klik “

Create Position

Title

”, masukkan nama jabatan di editorial team.

4. Daftarkan (

assign

) nama-nama tersebut sesuai jabatannya, dengan

cara klik “

Membership

” pada tiap-tiap jabatan.

5. Jabatan-jabatan dalam Editorial Team sebuah jurnal ilmiah pada

umumnya sebagai berikut:

a.

Ketua Penyunting (

Editor in Chief

)

b.

Anggota Penyunting/Penyunting Ahli (

Member of Editor

)

c.

Dewan Penyunting (

Editorial Board

)

d.

Penyunting Pelaksana (

Assistant Editor

)

e.

Administrasi (

Editorial Office

)

Catatan:

!

“Penanggungjawab”

tidak

perlu

dicantumkan

di

Pengelola Jurnal (cukup di SK saja)

(31)

REGISTER ROLE DI SISTEM OPEN JOURNAL

SYSTEM UNTUK TIM PENGELOLA JURNAL

• Ketua Penyunting

(Editor in Chief)

"

EDITOR

• Anggota Penyunting/Penyunting Ahli

(Member of Editor)

_"

SECTION EDITOR

• Dewan Penyunting

(Editorial Board)

"

REVIEWER

• Penyunting Pelaksana

(Assistant Editor)

"

JOURNAL

MANAGER

(32)

BCREC Training Division (http://training.bcrec.web.id) ₆₄

(33)

EDITING TEMPLATE EMAIL

(PREPARED EMAIL)

Di sistem OJS kita diberikan kemudahan dengan adanya template email

untuk proses bisnis surat menyurat elektronik, sehingga pada

pelaksanaan manajemen editorial nanti hanya tinggal menggunakan saja

(tinggal klik “Send”), sehingga pengelola jurnal tidak perlu membuka

email khusus.

Untuk mengedit template email, silakan masuk dari

Journal

Management, kemudian klik di “prepared email”.

Klik%di%

_“

_EDIT

_”!

untuk%

mengedit(masing

_!

masing'

(34)

BCREC Training Division (http://training.bcrec.web.id) ₆₆

Silakan'diedit'template'

emailnya(kecuali(yang(

(35)

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BCREC Training Division (http://training.bcrec.web.id) ₆₈

MENGAKTIFKAN READING TOOLS

(37)

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BCREC Training Division (http://training.bcrec.web.id) ₇₀

JOURNAL STATISTICS

Journal Statistics memberikan fasilitas kepada Journal Manager melihat

statistik manajemen jurnal kita, misalnya: berapa persen jumlah

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SYSTEM PLUGINS DI OPEN JOURNAL

SYSTEM

(40)

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SELAMAT'MENGIKUTI'

TRAINING

_!

!

(41)

MATERI KE-3

Update 2015

HOW$TO$

MAKE%ONLINE%

FULLTEXT'BACK'ISSUE'USING&

OPEN%JOURNAL%SYSTEM%(

As#

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BCREC Training Division (http://training.bcrec.web.id) ₇₄

CARA-CARA MENGUNGGAH ARTIKEL SIAP

TERBIT DENGAN QUICKSUBMIT PLUGIN

Secara garis besar, mengunggah

artikel siap terbit (

bukan melalui

proses submit-review-editing

) ke dalam Portal E-Journal dapat

dilakukan dengan langkah-langkah berikut:

a.

Role as Editor

membuat Volume, Nomor/Issue

, dan

Tahun

penerbitan

, dan

mempublikasikan Issue

_!

Create Issue

b.

Role as Journal Manager

memasukkan metadata artikel

(nama penulis, afiliasi, judul, abstrak, kata kunci, dst);

Journal Manager mengunggah file artikel fulltext dalam PDF

c.

Selesai

dan artikel sudah online

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Gambar&2

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BCREC Training Division (http://training.bcrec.web.id) ₇₆

Jika belum ada, silakan “

Create New User

”.

(45)

EDITOR MEMBUAT/MENENTUKAN

VOLUME/NOMOR/ISSUE/TAHUN

PENERBITAN

Editor membuat/menentukan Volume, Nomor/Issue, dan Tahun

penerbitan jurnal dan mempublikasikannya:

a.

Jika sudah login sebagai JM maka anda bisa beraksi

login sebagai

Editor

atau login JM anda berfungsi ganda

(sebagai

JM dan Editor

).

b.

Klik “

Editor

” pada tampilan seperti Gambar 5, sehingga

tampilan menjadi seperti Gambar 6.

c.

Create Issue: Klik “

Create Issue

” di Gambar 6. Isilah

informasi tentang Issue (Back Issues atau Future Issue),

Identification (Volume, Nomor, Year, cek di Title saja, Isi

Title misalnya: “

Volume 1, Nomor 1, Tahun 2012

”),

Description (misal: “Wisuda Periode April 2012”).

Kemudian klik button “Save” di bagian bawah.

d.

Untuk mempublikasikan Volume/Nomor tersebut, maka

klik pada “

Volume 1, Nomor 1, Tahun 2012

” di tampilan

berikutnya setelah klik “Save”. Kemudian klik button

“

Publish Issue

” seperti ditampilkan di Gambar 8.

e.

Proses membuat Volume/Issue jurnal sudah selesai,

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BCREC Training Division (http://training.bcrec.web.id) ₇₈

Gambar&5

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Gambar&7

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BCREC Training Division (http://training.bcrec.web.id) ₈₀

PETUNJUK MENGUNGGAH FILE ARTIKEL

PDF OLEH JOURNAL MANAGER

a.

Klik “

Journal Manager

” (dari

Gambar 5

), maka akan

ditampilkan menu-menu untuk peran sebagai JM (

Gambar 9

)

b.

Klik “

Import/Export Data

” untuk menggunakan plugin

QuickSubmit (one step submission plugin). Klik pada

“

QuickSubmit Plugin

”. (

Gambar 10

)

c.

Pilih

Volume, Nomor, dan Tahun

yang sesuai (sudah dibuat oleh

Editor). Masukkan data bulan, tanggal, dan tahun publikasi.

Masukkan nomor halaman

(dari berapa sampai berapa), lihat

Gambar 11

.

d.

Di bagian

Submission File

,

browse file PDF

yang akan diunggah,

kemudian klik button “

Upload

”.

e.

Di

bagian Authors

, masukkan data-data semua penulis, dimana

field yang bertanda bintang wajib diisi

. Jika penulis lebih dari

satu, maka tambahkan nama penulis kedua, ketiga, dan

seterusnya, dengan klik pada button “

Add Authors

” (lihat

Gambar 12

).

f.

Di

bagian Title and Abstract

, masukkan data-data Judul Artikel

(Title), dan kopikan teks abstraknya.

g.

Di

bagian Indexing

, masukkan data-data

Academic Discipline

(misalnya: Chemical Engineering) dan

Kata kunci

atau Keywords

(bioetanol; adsorbsi; distilasi adsorbsi; zeolit) (lihat

Gambar 13

).

h.

Klik pada button “

Save and Continue

” dan proses mengunggah

telah selesai, atau klik pada button “

Save and Create Another

”

untuk mengunggah file artikel lainnya.

(49)

Gambar"9

(50)

BCREC Training Division (http://training.bcrec.web.id) ₈₂

Gambar&11

(51)

tampilan hasil

Gambar&13

(52)

BCREC Training Division (http://training.bcrec.web.id) ₈₄

Contoh Tampilan Abstrak

Gambar&15

(53)

Mengurutkan Nomor Halaman

Login sbg Editor untuk Mengurutkan

Nomor%Halaman%

Tidak&Urut

Klik%EDITING%untuk%

mengurutkannomor

(54)

BCREC Training Division (http://training.bcrec.web.id) ₈₆

Klik%BACK%ISSUES%untuk%

mengurutkannomor

(55)

---

SELAMAT'MENGIKUTI'

TRAINING

_!

!

(56)

MATERI KE-4

Update 2015

HOW$TO$

SUBMIT'AND'

TRACKING)MANUSCRIPT)BY)

ONLINE

_!

USING&OPEN&JOURNAL&

(57)

REGISTER AS AUTHOR and/or REVIEWER

Klik%

Register

_!

untuk%register%

sbg$

Author

Pastikan(

Captcha

!

posisi%on

Alamat&Afiliasi&

(58)

AUTHOR SUBMISSION INTERFACE

E

!

mail%harus%

Klik%di%

_“

_”!

untuk%melihat%

arsip&yang&lalu

Klik%di%sini%

untuk%submit%

(59)

STEP 1: STARTING SUBMISSION

(60)

STEP 3: ENTERING SUBMISSION’S METADATA

STEP 3: TITLE AND ABSTRACT

Form_!_{form%ini%sebaiknya%}

diisi$lengkap$untuk$

ditampilkan*di*Author'

Affiliation halaman&abstrak

(61)

STEP 4: UPLOADING SUPPLEMENTARY FILES

STEP 5: CONFIRMING THE SUBMISSION

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NOTIFIKASI OTOMATIS KE AUTHOR’S EMAIL

NOTIFIKASI OTOMATIS EDITOR’S EMAIL

Sebagai'Editor_!

in!Chief,"Editor" akan$login$dan$

memproses'

(63)

ONLINE MANUSCRIPT TRACKING BY AUTHOR

(64)

MANUSCRIPT STATUS DURING REVIEW

(65)

MANUSCRIPT STATUS AFTER INTERIM DECISION

UPLOAD REVISED MANUSCRIPT AND REVISION NOTE

TABLE

Klik%“Browse_”_!dan$

pilih%file%kemudian%

klik$“Upload”!

untuk%mengupload%

file%Revised% Manuscript+dan$

(66)

FINAL DECISION LETTER FROM EDITOR

(67)

MANUSCRIPT STATUS DURING GALLEY PROOFREADING

PROOFREADING PROCESS BY AUTHOR

(68)

CORRECTION TO THE GALLEY

(69)

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SE

LAMAT%MENGIKUTI%

TRAINING

_!

!

(70)

MATERI KE-5

INTENSIVE TRAINING ON E-JOURNAL MANAGEMENT

Update 2015

HOW$TO$

REVIEW&

_!

MANUSCRIPT+BY+ONLINE+

USING&OPEN&JOURNAL&SYSTEM&

(71)

REVIEWER MENERIMA EMAIL UNDANGAN

REVIEWER INTERFACE

Jika%Reviewer%

lupa%password,% tinggal'klik'di'

link%ini

Reviewer_{:"Klik"di"(simbol"email)"}

“Will$do$the$review_”_!untuk%

meneri_{ma#undangan#review,#atau#}

klik$di$_“Unable'to'do'the'review_”_!

(72)

EMAIL NOTIFIKASI KE EDITOR TTG UNDANGAN REVIEW

REVIEW PROCESS BY REVIEWER

(73)

(74)

REVIEW PROCESS OF MANUSCRIPT: Initial Review

1. Read the abstract to be sure that you have the expertise

to review the article. Don’t be afraid to say no to

reviewing an article if there is good reason

2. Read information provided by the journal for reviewers

so you will know:

–

The

type of manuscript

(e.g., a review article,

technical note, original research) and the journal’s

expectations/parameters

for

that

type

of

manuscript.

–

Other journal requirements

that the manuscript

must meet (e.g., length, citation style).

3. Know the journal’s scope and mission to make sure that

the topic of the paper fits in the scope

4. Ready? Read through entire manuscript initially to see if

the paper is worth publishing- only make a few notes

about major problems if such exist:

a. Is the

question of interest

sound and significant?

b. Was the

design and/or method

used adequate or

fatally flawed? (for original research papers)

c. Were the

results substantial enough

to consider

publishable (or were only two or so variables

presented or were results so flawed as to render

the paper unpublishable)?

5. What is your initial impression? If the paper is:

a. Acceptable with only minor comments/questions: solid, interesting, and new; sound methodology used; results were well presented; discussion well formulated with Interpretations based on sound science reasoning, etc., with only minor comments/questions, move directly to writing up review.

b. Fatally flawed so you will have to reject it: move directly to writing up review.

(75)

FULL REVIEW PROCESS OF MANUSCRIPT

1. Writing: Is the manuscript easy to follow, that is, has a

logical progression and evident organization?

2. Is the manuscript concise and understandable? Any

parts

that

should

be

reduced,

eliminated/expanded/added?

3. Note if there are major problems with mechanics:

grammar, punctuation, spelling. (If there are just a few

places that aren’t worded well or correctly, make a note

to tell the author the specific places. If there are

consistent problems throughout, only select an example

or two if need be- don’t try and edit the whole thing).

4. Abbreviations: Used judiciously and are composed such

that reader won’t have trouble remembering what an

abbreviation represents.

5. Follows style, format and other rules of the journal.

6. Citations are provided when providing evidence-based

information from outside sources

TIPS MENAMBAH KOLEKSI REVIEWER INTERNATIONAL

• Tambahkan data-data Reviewer dari portal-portal jurnal

berikut:

–

ScienceDirect (http://www.sciencedirect.com)

–

SCOPUS (http://www.scopus.com)

–

Springerlink (http://www.springerlink.com)

–

Taylor & Francis (

http://www.tandf.co.uk/journals

)

–

Dan lain-lain

• Penulis wajib mengusulkan Nama-nama Reviewer

(76)

(77)

(78)

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SELAMAT'MENGIKUTI'

TRAINING

_!

!

(79)

MATERI KE-6-7

INTENSIVE TRAINING ON E-JOURNAL MANAGEMENT

Update 2015

HOW$TO$MANAGE$ONLINE$

EDITORIAL)WORKS)AND)MANAGE)

LAYOUT'/'GALLEY'PROOF'USING'

OPEN%JOURNAL%SYSTEM%(

as#

(80)

EDITOR’S INTERFACE (Unassigned)

Memproses manuskrip...

(Editor-in-Chief sebaiknya satu saja)

(81)

SELECT REVIEWERS

MEMILIH REVIEWERS

Klik%di%_“Select&

Reviewer_”_!untuk%

memilih&Reviewer&dari& daftar&reviewer,&atau&

undang&Reviewer&baru.&

Klik%di%_“Create&New& Reviewer_”_!untuk%

menunjuk'atau'

menambahkan(

(82)

NOTIFIKASI KE REVIEWER UNTUK REQUEST

EMAIL UNDANGAN KE REVIEWER

Klik%di%simbol'e_!mail_!

(83)

REVIEWER MENERIMA EMAIL UNDANGAN

Jika%Reviewer%

lupa%password,% tinggal'klik'di'link'

(84)

CONTOH DAPURNYA EDITOR

(85)

EDITORIAL WORK AFTER REVIEW

ACKNOWLEDGE (ucapan terima kasih) to REVIEWER

(86)

EDITOR NOTIFICATION TO AUTHOR

Klik&di&simbol&email&(notify( author)&untuk& mengirimkan&notifikasi& Interim&Decision&kepada&

Author

Klik&di&“Import(Peer( Reviewers”&untuk& memasukkan&Reviewer& Comments&ke&dalam&Email&

(87)

STATUS SETELAH PROSES INTERIM DECISION

LIHAT REVISED MANUSCRIPT DARI PENULIS

Lihat&di&bagian&“Author( Version”,&jika&sudah&ada& file&disitu&berarti&sudah&

ada&revisi&dari&Penulis& (perhatikan&tanggalnya)

(88)

EDITOR MAKES FINAL DECISION AND MAKE NOTIFICATION

TO AUTHOR

(89)

FINAL EDITING SECTION OF EDITOR

Finishing Editing ...

Final Editing of manuscript includes:

• Copyediting: The copyediting stage is intended to

improve the

flow,

clarity,

grammar,

wording, and

formatting of the article. It represents the last chance for

the author to make any substantial changes to the text,

as the next stage is restricted to typos and formatting

corrections. The file to be copyedited is in Word or .rtf

format

• Layout / Galley Production: layout article in PDF as final

version

• Proofreading of the Galley: request proofreading to

Authors (final chance of Authors)

• Scheduling: scheduling the galley for Volume/Issue/Year

(90)

COPYEDITING (Language, grammar, format)

Galley/Layout Production in PDF

Pilih&“Galley”,&browse& ke&file&hasil&layout&dlm&

PDF&untuk&diupload& sebagai&Uncorrected(

(91)

PROOFREADING REQUEST TO AUTHOR

Email Proofreading Request to Author

Klik&simbol&email&untuk& request&Proofreading&ke&

(92)

Final touch of proofreading

SCHEDULING TO AN ISSUE OR ARTICLE INPRESS

Klik&simbol&cloud&unt& lihat(Proofreading( Comment(dari&Penulis

Klik&simbol&email&untuk&ucapan(terima( kasih(ke(Penulis(dan&beritahu&bahwa&

(93)

(94)

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SELAMAT'MENGIKUTI'

T

RAINING

_!

!

(95)

MATERI KE-9

INTENSIVE TRAINING ON E-JOURNAL MANAGEMENT

Update 2015

HOW$TO$MANAGE$USERS$(Journal$

Manager,(Editor/Section(Editor,(

Reviewer,(Author,(Subscriber)(IN(

(96)

USER ROLES in Open Journal System

CREATE NEW USER

Create&New&Users;&Merge&user&

• Isilah field/form selengkap mungkin

(97)

MERGE USER (Gabungkan Beberapa User Jadi Satu User)

SEBAGAI JOURNAL MANAGER DAPAT LOGIN SEBAGAI

ROLE LAINNYA

Pilih'Roles,&misal&“Editor”,& Klik&di&“Log$In$As”&untuk&

login&sbg&Editor

(98)

MANAJEMEN PELANGGAN – Login As Subscriber

Login as Subscription Manager

Pilih'Roles&“Subscription& Manager”,&Klik&di&“Log$In$

(99)

USER INTERFACE FOR SUBSCRIPTION MANAGEMENT

INSTITUTIONAL SUBSCRIPTION TYPE

Klik&“Individual$ Subscription”& untuk&mengelola&

Pelanggan' Individu

Klik&“Institutional$ Subscription”& untuk&mengelola&

(100)

INDIVIDUAL SUBSCRIPTION TYPE

(101)

Subscribe Institutional User

Klik di sini, kemudian Create New

(102)

(103)

(104)

(105)

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SELAMAT'MENGIKUTI'

TR

AINING

_!

!

(106)

MATERI KE-10

INTENSIVE TRAINING ON E-JOURNAL MANAGEMENT

Update 2015

HOW$TO

_!

MANAGE&DOI&AND&

EXPORTINGXMLTOCROSSREF

USING&OPEN&JOURNAL&SYSTEM

_!

(107)

DIGITAL OBJECT IDENTIFIER (DOI) by CrossRef

• DOI (Digital Object Identifier) dikelola oleh CrossRef

• Alamat CrossRef: http://www.doi.org

• Tujuan: Menyimpan metadata artikel secara permanen

termasuk lokasi objek dimana file artikel disimpan

• DOI sistem tidak dibuka secara bebas, hanya organisasi

yang Registered atau yang mempunyai kontrak saja yang

bisa akses atau menggunakan

• Alamat DOI bersifat permanen dan unik (walaupun lokasi

data bisa berubah)

• Contoh prefix DOI:

doi:10.1000/xxxx atau http://dx.doi.org/10.1000/xxxx

– 10: registry

– 1000: registrant (prefix)

– xxxx: item ID (suffix)

Qualifications for CrossRef Membership

• The Organization applying for membership

must publish

primary scholarly content that is available online in full

text.

• The Organization

must submit metadata, as defined by

PILA, for substantially all its content that is online in full text.

• In an Organization with multiple divisions, the largest legal

entity is considered the PILA member and all divisions are

subject to the terms of the PILA Membership

Agreement.

• To ensure fairness in reviewing candidates for membership,

all prospective members will be required

to supply

information about the content they intend to deposit.

• Organization must fill the following Application and

Agreement:

(108)

Benefits of CrossRef Membership

• CrossRef

DOI links are stable, persistent links that

preserve the scholarly citation record.

• Thousands of other publishers and organizations will

automatically link to your content, increasing your traffic.

• Your content will be more useful to readers when they can

easily link from your references to other relevant articles.

• You can

collaborate with other CrossRef members on

new technologies.

• You can participate in optional services like CrossRef

Cited-by Linking and CrossCheck, a plagiarism screening

service.

Membership Rules

• Members must pay the fees listed in the CrossRef Schedule of Fees.

• New members must pay their initial annual fee before they can receive their prefix and account access information.

• Members must assign DOIs and deposit metadata for all their online journal articles with CrossRef.

– Members are strongly encouraged to assign DOIs and deposit metadata other content types for which metadata is accepted by CrossRef (i.e. including but not limited to books, book chapters and conference proceedings, technical reports, working papers and theses and dissertations), but this is currently not required.

– Members are expected to assign DOIs and deposit metadata on a current basis (i.e. content should be deposited in CrossRef as soon as possible after being published) and if they fail to do so for journal articles, action may be taken.

• Members have an obligation to maintain the metadata and URLs associated with all registered DOIs.

• Before a member may retrieve DOIs for references in an article from a particular journal, the member must be depositing articles from that journal on a current basis

• Members have an obligation to link references in the journal articles they deposit via CrossRef.

(109)

Cross-Linking to other members of PILA or other qualified users of the PILA System.

– Members who have not informed CrossRef within 18 months of joining that they have instituted outbound linking will have their accounts suspended.

– Members are encouraged to link references in other content (registering metadata, looking up DOIs). An Agent can represent any number of members.

• The copyright owner of content has the sole authority to designate, or authorize an agent to designate, the depositor and resolution URL for that content

• DOI-routed reference links enabled by CrossRef must resolve to a

response page containing no less than complete bibliographic

information about the target content, with information about how the content can be acquired and/or a hyperlink leading to the content itself. Access to abstracts and full text is controlled by the member's online publishing system and access beyond the bibliographic information is at the member's discretion.

• For members who do not hold copyright in the content they are registering, members must secure (non-exclusive) rights from copyright owners to deposit DOIs.

• CrossRef only registers DOIs for Definitive Works (or Versions of

Record, if not formally published) but not for Duplicative Works, as defined in the CrossRef Glossary:

• Publication title and ISSN or ISBN must be different (language is a sufficient difference in title)

• Volume/issue/page should be different with allowances for pure coincidence

(110)

Rules for Registered Organizations

• Organizations with both primary and other, non-primary divisions or products only need pay one annual membership fee for all divisions or products.

• Organizations with both primary and other, non-primary divisions or products can have a combined retrieval process for DOIs and share them within the organization.

• Non-primary divisions or products in an organization with a primary division or primary journals will not be allowed to retrieve DOIs unless the primary journals' metadata is deposited in the CrossRef system

Deposing and maintaining DOIs

• You must assign CrossRef DOIs to your current journal articles and deposit good quality bibliographic metadata.

• The metadata includes a URL of the content that will be associated with the DOI.

• You must keep the metadata and the URL up-to-date. • Once a CrossRef DOI is assigned it cannot be deleted.

• For all your assigned CrossRef DOIs you must maintain the metadata and the URLs in the future even in you stop being a CrossRef member.

Outbound Reference Linking

• You must link the references in your current journal articles to the articles at other publishers’sites using CrossRef DOIs.

• You need to tell us when you start linking your references. If you do not start outbound linking within 18 months of joining CrossRef, we might have to end your membership.

• Please be sure you have the ability to put outbound reference links into your journal articles before you agree to join.

Pay CrossRef Fees in a Timely Manner

CrossRef charges the following fees:

• Annual membership fee; we send your invoice every January.

(111)

(112)

CrossRef CONTENT TYPES

• Journals: journal title, volume, issue and article

• Books/Reference Works: book series and/or volume title,

chapter/section/entry

• Conference proceedings: multi-volume title, title, paper

• Dissertations and Thesis

• Technical Reports and Working Papers

• Standards

• Components:

sub-items

of

journal

articles,

book

chapters/entries and conference papers including figures,

tables, graphs and supplemental data.

• Database Records

CONTOH APLIKASI DOI PADA ARTIKEL

DOI$Address:$

(113)

CONTOH PENGGUNAAN DOI – CrossReff UNTUK

IDENTIFIKASI SITASI

(114)

(115)

SETTING DOI DI OPEN JOURNAL SYSTEM :

JOURNAL SETUP (5 Steps)

JOURNAL SETUP: Step 1 – Details: General Information

• General Information

• Principal Contact

• Technical Support

Contact

• Email Identification

• Publisher

• Sponsoring

Organization

• Sources of Support

• Search Engine

Indexing

(116)

(117)

(118)

IMPORT EXPORT DATA IN OJS

EXPORT XML TO CrossRef

Klik$di$“Export'Issue”$untuk$export$ Nomor/Issue$journal$ke$XML$format$

untuk$disubmit$DOI$ke$CrossRef

(119)

CONTOH XML CODE SIAP SUBMIT KE CROSSREF

(120)

SUBMIT XML KE CROSSREF

• Alamat: http://doi.crossref.org/

Prefix$(10.xxxx)$dan$user$ password$akan$diberikan$jika$ sudah$mengisi$application$form$ dan$agreement$serta$membayar$

annual$fee

Klik$“Upload'Submission”$untuk$ submit$XML$yang$berisi$metadata$ Journal$Issue$untuk$mendaftarkan$

(121)

Notifikasi Sukses atau Tidak via Email

• <?xml version="1.0" encoding="UTF-8"?>

• <doi_batch_diagnostic status="completed" sp="ds4.crossref.org"> • <submission_id>1356008011</submission_id>

• <batch_id>BCREC_1358073677</batch_id> • <record_diagnostic status="Success">

• <doi>10.9767/bcrec.7.2.3047.142-149</doi> • <msg>Successfully updated</msg>

• </record_diagnostic>

• <record_diagnostiNotifikasi Sukses atau Tidak via Emailc status="Success"> • <doi>10.9767/bcrec.7.2.3521.92-104</doi>

• <msg>Successfully updated</msg> • </record_diagnostic>

• <record_diagnostic status="Success">

• <doi>10.9767/bcrec.7.2.3622.105-111</doi> • <msg>Successfully updated</msg>

• </record_diagnostic> • ...

• <batch_data>

• <record_count>20</record_count> • <success_count>20</success_count> • <warning_count>0</warning_count>

Klik$“Browse”$untuk$memilih$file$ XML$yang$sudah$disiapkan$dan$pilih$

(122)

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SELAMAT'MENGIKUTI'

TRAINING

_!

!

(123)

MATERI KE-12

INTENSIVE TRAINING ON E-JOURNAL MANAGEMENT

Update 2015

HOW$TO$MANAGE$JOURNAL$ISSUE$

PUBLISHINGUSINGOPEN*

(124)

EDITOR’S INTERFACE (CREATE ISSUE/VOLUME)

SETTING AWAL DI JOURNAL MANAGER

Klik%di%“Create&Issue”%untuk%

membuat&Journal((Issue/Volume&

atau%Nomor/Volume(jurnal

Setting%“Format”%and% “Frequency”%of% Publication%Scheduling:%

(125)

CREATE ISSUE (BY EDITOR)

• Manajemen Nomor/Volume:

– Volume 1 (1-200 halaman), terdiri dari berapa

Issue/Nomor?

– Issue/Nomor (terdiri dari berapa artikel?)

• Tambahkan satu Issue “Article In Press”

(126)

LIHAT FUTURE ISSUE LIST

MEMPUBLIKASI ISSUE/NOMOR

Klik%di%Judul%Issue/Nomor% untuk%mempublikasi%

Note: I_{ssue/Nomor jurnal tidak akan ditampilkan}

(127)

CREATE ISSUE/NOMOR “Article In Press”

• Nomor/Issue “Article In Press” hanya digunakan untuk

mempublikasi manuskrip-manuskrip yang sudah dinyatakan

diterima, tetapi belum dipublikasi ke dalam

Issue/Nomor/Volume tertentu

• Setelah Issue/Nomor/Volume sebenarnya sudah dibuat,

maka artikel-artikel yang tadinya online di “Article In Press”

akan dipindahkan ke dalam Issue/Nomor/Volume tersebut

• Galley Article (dalam format PDF) seharusnya belum

memuat informasi Volume/Nomor/Issue ketika masih berada

di “Article In Press” dan harus ada keterangan kalau masih

Article In Press.

TAMPILAN NOMOR ARTICLE IN PRESS

Article(i

(128)

TAMPILAN PER ISSUE JOURNAL (Tidak Ada

Graphical Abstract)

Graphical&Abstract& (jika&ada)

Unco rrecte

d&or&C

orrec_ted& Galle

(129)

TAMPILAN PER ISSUE JOURNAL (Jika Ada Graphical

Abstract)

MENGURUTKAN BACK ISSUE (jika tidak urut)

Tempatkan%kursor%di%atas%judul% Nomor/Issue,%jika%kursor%sudah% berubah%bentuk%(4%panah),%maka%klik%