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MINUTES OF THE .MEETING OF THE
1983-84 INTERNATIONAL COMMITTEE ON ACHIEVEMENT INDIANAPOLIS, INDIANA
March 23-25, 1984
EXHIBIT A, p.l
The first session of the 1984 meeting of the International Committee on Achievement convened at 6:00 P.M. on Friday evening, March 23, 1984, at the Holiday Inn North, Indianapolis, Indiana, for introduct~ons and general discussion. Those present were Chairman Stuart K. Jacobs and committee members Mort Bonesteel, Ray Donathan and James J. (J.J.) Johnston, Jr., as well as 1984-85 Chairman F. Keith McGruer and General Office staff personnel William A. Brown and Myra Kinnaman. (Committee member Otto R. Lawrence was absent, having cancelled because of illness.)
The meeting agenda was reviewed and procedures were agreed upon for the final grad- ing of the winning district Annual Club Reports to select the International Honor Clubs and Honorable Mention Clubs. It was agreed that 1984-85 Chairman Keith·
McGruer would substitute for Otto Lawrence in supplring the grades furnished by Otto in forwarding his grading sheets and reports to the General Office prior to the meeting.
Points for determining the winning and honorable mention districts in the 1982-83 District Administrative Excellence Award program had been computed in the General Office prior to this meeting. The grading was reviewed by the committee and the determination of winners was accepted. The list is attached as Exhibit I.
This session adjourned at 9:30 P.M.
The second session of the meeting of the Achievement Committee opened with a tour of the International Headquarters on Saturday, March 24. The meeting proper began at 9:00 A.M. with comments on grading procedure by Chairman Stu Jacobs. The prac- tice of determining the six highest ranking clubs in each section---Diamond, Ruby, Emerald, and Coral---of both the Single and Multiple Service categories, and list- ing them alphabetically as Honor and Honorable Mention Clubs (three each), was explained. It was the consensus of the committee to continue this practice. It was further agreed that this format should be used in all releases and at the time of the award presentations in Phoenix.
The committee was advised that the presentations would take place during a special Awards Luncheon at the tim~ of the International Convention in Phoenix.
The morning was devoted to tabulating the ranking scores submitted by each of the five committee members for each of the winning club reports submitted by the 31 participating districts in each of four sections of the Multiple Service category.
The committee took a 15-minute break at 11:00 A.M. during which there was discus- sion regarding the basis for decisions made by individual committee members when grading reports, particularly in regard to reports of projects which are more fund raising than service, consideration of geographical di£ferentials, and personal identification with a particular project. It was agreed that because it was virtu-
·ally impossible to eliminate personal points of view, a grading committee composed of five members minimum was needed to assure a better averaging of scores and, therefore, a more accurate final ranking score.
EXHIBIT A., po 2 The tabulation 0£ scores_ c'ontinued until the meeting adjourned for lunch at 12:30 P.M. The meeting reconvened after lunch with the tabulation of ranking scores for each of the four sections of the Single Service category.
The list of International Honor and Honorable Mention Clubs as determined by the International Committee on Achievement is attached as Exhibit II.
The scoring having been completed, the committee addressed the Multiple Service section 0£ the Annual Club Report with regard to the number of projects on which a club is required to report. It wa~ the consensus of the committee that the re- quirement 0£ reporting on five (5) projects in the Multiple Service category be continued.
It was suggested that the Annual Club Report format be revised, utilizing a new Part II layout and including a sample report, as well as providing a form to be used when submitting the report. After considerable discussion, the committee concurred that the format needed revision and that some of the proposed changes would benefit the club. in filing its report, as well as those grading the report.
J.J. Johnston was asked by the committee to undertake a proposed revision of the Annual Club Report form. J.J. accepted the assignment to provide a sample, with instruction sheet, and make this available by the first part of May. He then solicited input from the committee members as to what specific wording they felt should be incorporated. The committee as a whole expressed its desire for an agreed-upon revised form to be made ready in time for use as the 1983-84 Annual Club Report.
Bill Brown reviewed for the committee the plans of the General Office ~n imple- menting the Awards Luncheon at the time of the Phoenix Convention, i.e., letters of notification to be mailed from Club Services; admittance to the luncheon by ticket only---award recipients as guests of Kiwanis International and additional tickets available for purchase; picture-taking of award recipients; etc.
Bill also told of plans to solicit help from the recipients of Honor and Honorable Mention Club awards, as.well as members of the 1983-84 and 1984-85 International Committees on Achievement, for manning the Achievement Booth at the Phoenix Conven- tion.
It was agreed that since all agenda items had been covered and there was no further business, it would not be necessary to reconvene on Sunday. The committee commended Stu Jacobs for his leadership as chairman of the 1983-84 International Committee on Achievement; expressed their appreciation to Keith McGruer, as next year's chairman, for his assistance; and extended their thanks to staff for ably organizing the meet- ing and the time and effort taken in preparation.
The last session of the meeting adjourr.ed at 5:30 P.M., Saturday, March 24.
Respectfully submitted, MORT BONESTEE.L
RAY co::ATHAN
JAMES J. JOHNSTON, JR.
OTTO R. LAWRENCE
STUART K. JACOBS, Chairman
EXHIBIT I
1982-83 DISTRICT ADMINISTRATIVE EXCELLENCE AWARD PROGRAM
GOLD GROUP
(225 clubs or more)
SILVER GROUP
(125 to 224 clubs)
BRONZE GROUP
(124 clubs or fewer)
- Winner: Florida Honorable Mention:
- Winner: Carolinas Honorable Mention:
- Winner: Australia Honorable Mention:
Eastern Canada and the Caribbean Texas-Oklahoma
Indiana
Wisconsin-Upper Michigan
Alabama Kansas
3/84
EXHIBIT II,- p .1 KIWANIS INTERNATIONAL HONOR AWARDS 1982-83
SINGLE SERVICE
Diamond Section (76 members or more)
HONOR CLUBS: Baton Rouge, Louisiana Eau Claire, Wisconsin
Metropolitan Huntsville, Alabama HONORABLE MENTION: Golden K.Decatur, Illinois
Rome, New York
Wellesley, Massachusetts Ruby Section (46 to 75 members)
HONOR CLUBS: Bentonville, Arkansas Marysville, California Waterbury, Connecticut HONORAB~E MENTION: Butte, Montana
North Dallas-Park Cities, Texas Windsor, Ontario
Emerald. Section (26 to 45 members)
HONOR CLUBS: Fort Smith, Arkansas North London, Ontario
Shepparton, Victoria, Australia HONORABLE MENTION: Dillon, South Carolina
Coral Section (25 members or less)
Lakeview, Battle Creek, Michigan Los Altos, .California
HONOR CLUBS: Matoaka, West Virginia McLeansboro, Illinois
Wangaratta, Victoria, Australia HONORABLE MENTION: Ashland, Breakfast, Ohio
Mid··Island, Staten Island, New York Newport, Vermont
Continued ... ;
EXHIBIT II, po 2 MULTIPLE SERVICE
Diamond Section (76 members or more)
HONOR CLUBS: Madison (Downtown), Wisconsin Memphis, Tennessee
Morris Park, BroDx, New York HONORABLE MENTION: Alpine,Rockford, Illinois
Griff in, Georgia Owosso, Michiga~
Ruby Section (46 to 75 members)
HONOR CLUBS: Lakes Area, Kenosha County, Wisconsin MMIC-Island Cement, Philippines
Red Deer, Alberta
HONORABLE MENTION: Charles Town, West Virginia Helena-Last Chance, Montana
South Riverside, Portland, Oregon
Emerald Section (26 to 45 members)
HONOR CLUBS: Montego Bay, Jamaica, West Indies Taneytown, Maryland
Uptown Las Vegas, Nevada HONORABLE MENTION: Cary, North Carolina
Kalayaan, Quezon City, Philippines Saint Clair, Missouri
Coral Section (25 members or less)
3/84
·HONOR CLUBS: Chaguanas, Republic of Trinidad & Tobago Riverdale,· Georgia
Wynne, Arkansas
_HONORABLE MENTION: The Bridgers, Bozeman, Montana Fort Myers-Palm City, Florida
Wash.ington Township, Turnersville, New Jersey