to the Bylaws of Kiwanis International Adopted by the International Council Indianapolis, Indiana, October 9, 1987
Amend Article XVIII, Section 1, of the Bylaws of Kiwanis International as follows:
Section 1. The Board of Trustees, at its discretion, may pur- chase a comprehensive or limited general liability insurance program and/or limited blanket accident medical insurance program for the protection of all Kiwanis clubs and Kiwanis- sponsored organizations in the United States and Canada and the members, volunteers and employees of such Kiwanis clubs and Kiwanis-sponsored organizations. It 6h-all be the ~
~ e.f the Beard ef Trustees te purchase, when possible, a comprehensive general liability insurance program fur the protection ef Khvanis €-H:l-0-S, #lei-F members, and Kiv,ranis sponsored organizations and activities, and a l-im-i-tcd ~
accident medical insurance peliey te ~ coverage fur med-- re-al expenses incurred as- a fC5U-lt e.f -injuries sustained in an accident by Kiwanis members andter ether volunteers partic-i- rating in Khvanis sponsored functions er e¥eilt§-;-&eh member elHsinthe districts eftheYm-ted&tatesand Canada, a£ presently constituted, aRnually 6h-all pay te Khv=anis International as-a premium a ffitm te -be determiRed by the Beard e.f Trustees, whioo ffitm 6h-all be oosed tlf)0H-the -aem-al eest e.f -s-a:iti iam.uance te Kh.vanis International, prorated am-ea-g the effi-05 eR the -9-asis e.f membership in the elub-s, excluding honorary members, as- -shewfi by theif monthly ~ te Kiwanis International as-e.f the fu.:St
aay
e.f the twelfth men-th e.f the preceding administrative year. &¼eh ffi¼ffi 6h-all be due 0fl the fu.:Staay
e.f the fu.:St men-th e.f the admiaistrati•1e year and payable Bet later than &Ht-ty feQfeay-s-
thereafter. Clubs are hereby expressly authorized to allo- cate from revenue of fund-raising projects, as an a legitimate expense, all premium charges over and above athe basffi sum of twenty-five cents ($0.25) per member per annum, which must be paid from club administrative funds.WheR available, ffi¼€fl insurance coverage may -be mc.teRded to clubs in ether geographical areas whie&,-by appropriate -aet-ieft.;-
~ the same--:-
Clubs covered by such insurance shall be billed for premiums by Kiwanis International pro rata based on membership, for the cost of such insurance and administrative costs.
The Board of Trustees, at its discretion, may provide such insur- ance programs to other parts of the Kiwanis world.
Amend Article VIII, Section 9, of the Bylaws of Kiwanis International as follows:
JO
Section 9. Each chartered club in good standing shall, at the time of electing its delegates for a convention as herein speci- fied, choose two (2) alternates, designated as alternate number one (1) and alternate number two (2), who will serve in the numerical order certified, for either of the two (2) delegates of the club, if either or both of such delegates shall be absent from the convention. Each delegate and alternate shall be an active, privileged, or senior member in good standing of the chartered club he represents represented, or occupy the office of lieuten- ant governor, or be a past lieutenant governor e.f the division e.f whleh the elHs ts -a member, representing any club in the divi- sion of which their present club is a part, or occupy the office of district secretary, in which case the lieutenant governor and a past lieutenant governor may represent any club each in their division not otherwise represented by two (2) delegates or the district secretary may represent any club in his district not oth- erwise represented by two (2) delegates; and they shall be elected by such clubs not less than sixty (60) days prior to the day of any Annual Convention, and not less than twenty (20) days prior to the date of any special convention, and their election shall be evidenced by a certificate duly authenticated by the president and the secretary of the club. The status of the past lieutenant governor as a past lieutenant governor shall be cer- tified by the district governor or district secretary. In the event any chartered club shall fail to certify the election of its dele- gates and alternates as herein set forth, then the Committee on Credentials shall have the right to determine as to the seating of such delegates or alternates for such chartered club.
Amend Article II, Section 3a, of the Bylaws of Kiwanis Inter- national as follows:
Section 3.
a. Any Kiwanian in geed standing holding active, privileged, or senior membership may be granted life member status eR
payment ef a fee e.f 0flC hundred filey aellars ($150. 00) to Kiwanis International in net mere than #tree fJ-)-annu-a-1: installments. Ne Hfe member frtaR:lS 6h-all become effective lffiti-l -s-a:iti fee ts
rare
in fu1h on a one-time payment of a fee fifteen (15) times the annual International dues as then provided in Article XII, Sec- tion 2 of the Constitution.
Amend Article II, Section 5, of the Bylaws of Kiwanis Inter- national as follows:
Section 5. +he election and discipline e.f -aetwe, privileged, -seH:ier;-and honorary members in any chartered BffiB 6h-all be ffi¼€fl as-are authorized in the Standard Ferm fur Glas Byla\YS.
a. Prospective active members shall be considered for election to membership by invitation only, under the following procedure:
(1) Each proposal for membership shall be submitted by a mem- ber of that club to the club secretary or its committee on mem- bership on which shall appear the signature of the proposer and the endorsement of at least one additional club member, both of whom shall be members in good standing.
(2) All proposals for membership shall be referred to the club board of directors.
(3) At a meeting of the club board of directors at which a quorum is present, members shall be elected by a two-thirds (2/3) vote of those present.
(4) Upon favorable action by the club board of directors, the new members shall be personally notified concerning the action of the board and the membership fee shall then be secured.
b. The discipline of active members in any chartered club shall be such as is authorized in the Standard Form for Club Bylaws.
c. The election and discipline of privileged, senior, and hon- orary members in any chartered club shall be such as are autho- rized in the Standard Form for Club Bylaws.
Amend Article XI, Section 10a and 10b, of the Bylaws of Kiwanis International as follows:
Section 10.
a. The presiding officer shall announce -te fhe convention the total number and the term or terms of Trustees to be elected.
:feF the two year term-:- He The presiding officer shall also announce the~ vacancy, or vacancies, to be filled.:.-,# -ffi½Y7 b. The delegates shall then vote for the total number of Trustees to be elected.! :feF fhe ti.vo year term, nomore and no less.
If, however, the Conference on Nominations has submitted to the Annual Convention only the same number of Trustees as the total number to be elected, and the Trustees are to be elected for different terms, the delegates shall then vote for one less than the total number of Trustees to be elected, no more and no less.
11
LITHO IN U.S.A.
REPORT OF THE BOARD COMMITTEE ON ADMINISTRATION·
TO THE INTERNATIONAL BOARD OF TRUSTEES May 10-15, 1988
Date of Committee Meeting: May 12-13, 1988
Place. of Committee Meeting: Kiwanis International Office Indianapolis, Indiana
EXHIBIT #26
Present: Members A. S. "Buddy" Ammar, John D. Morton, Sr., and Kenneth W. Smith, D.C.
Chairman Staff Others
Review of Status Reports
Robert A. Wagner
Andrew C. Tinker, Donald R. Collins, John Merski, Bill Brown~ Jim Wann and Terry Shaffer
Arthur D. Swanberg
The Staff reviewed with the Committee the status reports covering the period of D~cember 1, 1987 to April 1, 1988, of the Operations Division, the Human Resour- ces Division and the MIS Department.
Medical Coverage for Retirees
This Committee reviewed the decision made by the Executive Committee concerning medical coverage for Kiwanis International retirees. This Committee fully sup- ports the decision by the Executi.v.e Committee to trans£ er retirees from the existing health insurance plan t~' another plan which results in equal or better medical coverage and reduced costs.
Computerized Engraving Machine
The Staff presented a proposal to purchase a computerized engraving machine which will give the Supplies Department the capability of in-house engraving.
At present, that engraving is being done by vendors. In-house engraving will result in faster production and an increase in the Supply Department annual net profit (approximately $6,150). The cost of purchasing a computerized engraver is $7,550. $4,200 is available from a previously approved capital expenditure item ( collater) which will not be needed. The ref ore, $3,350 in previously uncommitted funds are needed to purchase this engraver. The net profit for the remainder of this year will offset the cost of purchase.
-2- Recommendation #1:
The Committee recommends that the $4,200 previously approved capital expen- diture for purchase of a collator and an additional $3,350 in previously unc-0mmitted funds be authorized for the purchase of a computerized engraving machine.
I move that Recommendation #1 be adoptedo
Finance: Overspending of account (622) by $3,350 offset by additional income
Procedure: In compliance
Supplies Department Postage Account
(Adopted)
Staff presented to the Committee the need to increase the 1987-88 Supplies Department postage account.
Recommendation #2:
The Committee recommends authorization·to overspend account #10-404-02 (1987-88 Supplies Department Postage Account) by $1,750 for 1987-88 to offset the increased postage rates effective April, 1988.
Finance:
Procedure:
I move that Recommendation #2 be adopted.
Overspending of account 10-404-02 by $1,750 In compliance
Operational Plans
(Adopted)
The Committee reviewed and approved the 1988-89 Operational Plan for the Opera- tions Division, Human Resources Division, and the MIS Department, submitted in January 1988, with revisions and referred the cost of implementing the plan to the Finance Committee for consideration in development of the 1988-89 budget.
Replacement of Club Materials
The operating policy since 1975 for replacing club materials due to fire, flood or other catastrophe has been to replace the following items free of charge:
1. Charter 2. Club Bann.er 3. Gong and gavel 4. Songbooks
5. Guest Register pad
-3-
Additionally, the Kiwanis International Office allowed 25% off on all Supplies Department replacement items ordered (on a one-time basis) by the club.
This Committee thinks that the current operating policy is prudent and should be established as a Board Procedure.
Recommendation #3
This Committee recommends that a new Procedure be adopted and inserted as Procedure #904 under the heading of Miscellaneous.
Finance:
904 - Replacement and Discount of Club Items Lost in a Fire, Flood or Other Catastrophe
904.1 - Replacement
Upon notification of such loss, the International Office will offer the club free of charge:
a. Charter replacement - one per club b. Club Banner - one per club
c. Gong - one per club
d. Gavel and gavel band~ one per club e. Songbooks - words only - one per member;
words and music - one per club f. Guest register pad - one per club
904.2 - Discount of Other Replacement Items
Upon notification of such loss, the International Office will allow a 25% discount on all replacement items not listed in 904.1 above. This discount will be allowed one time per item per occurence.
904.3 - Club Must be in Good Standing
To receive the replacement items and discount listed
above, a club must be current on its financial obligations.
!,move that Recommendation #3 be adopted.
(Adopted) Within budget
Procedure: New procedure - Refer to Board Committee on Policies, Procedures, and Structures.
-4- District Secretaries Report
The District Secretaries report of their meeting of April 22-24, 1988 was
received. This Committee suggests that each Board Committee monitor the recom- mendations pertinent to their Committees as contained in this report attached as Exhibit A.
Staff Relationship With International Committees
The Staff and this Committee discussed the Staff relationship with the Inter- national Committees. Staff proposed a procedure (Exhibit B) which outlines the relationship between Staff and International Committees.
Recommendation #4
The Committee recommends that a new Procedure as outlined at Exhibit B be approved and reterred to the Policies, Procedures, and Structures Committee for insertion into the Board Procedures.
Finance:
Procedure:
I move that Recommendation #4 be adopted.
(Adopted) No impact
New procedure - Refer to Board Committee on Policies, Procedures, and Structures.
Proposed Licensing Program
The Committee reviewed a proposed licensing program which would require fund raising vendors to pay a royalty for the use of Kiwanis owned marks.
Establishment of a licensing program would increase the control of trademarks as well as provide additional income.
Recommendation #5
The Committee recommends that a standardized licensing program be
established by Kiwanis International that requires fund raising vendors to pay a royalty in exchange for use of the Kiwanis owned "Marks."
Finance:
Procedure:
I move that Recommendation #5 be adopted.
Increase in royalties (amount undetermined) In compliance
(Adopted)
. -5-
International Committee on Administration Report
The Committee reviewed and accepted the report of J. R. "Jim" Brooks, Chairman, International Committee on Administration. Appropriate response will be made and this Committee will continue to communicate with the International Committee on Administration.
1989-1994 Long Range Plan
The Committee reviewed the proposed 1989-94 long range plan as it related to the Operations Division, t·he Human Resources Division and the MIS Department and suggested changes for final review at the Board Commi.ttee meeting in June.
Respectfully submitted, A. S. "BUDDY" AMMAR JOHN D. MORTON, SR.
KENNETH W. SMITH, D.C.
ROBERT A. WAGNER, Chairman
Exhibit A, pg 1 DISTRICT SECRETARIES' CONFERENCE
April 22-24, 1988
The 14th annual District Secretaries' Conference was held iri Indianapolis, Indiana on April 22-24, 1988.
The first session of .the conference was called to order at 2:00 p.m. on Friday, April 22, 1988, by William A. Brown, Director of Club Services, after which the invocation was given by Ralph Howard, Carolinas District. Attendees then
introduced themselves to other members of the group.
Following the welcoming remarks by International Secretary Kevin Krepinevich, various staff members reported on progress in their respective areas and
answered the specific questions submitted by the District Secretaries prior to the meeting.
JIM WANN, DIRECTOR OF SUPPLIES
The songbooks are currently being revised to eliminate gender reference and this process will take at least 6 to 8 months before being completed.
Gave a clarification of the letter sent to the governor-elects regarding purchasing of items at governor-elect conference stating that purpose of letter was to point out what items were purchased last year and that this was a good opportunity to buy items at a discount.
Stated that when it is time to reprint the sympathy card the Supplies Department will look at possible revisions to the card.
Reviewed the procedure for obtaining a Supplies Booth at District
Conventions and requested that if the districts were planning on having a Supplies Booth at the district convention they should notify the
International Supplies D~partment at least 60 days prior to the date_ of the convention.
CHRIS RICE, DIRECTOR OF PROGRAM DEVELOPMENT
Stated that the theme "Underprivileged Children" should provi.de continuity year after year even though the Major Emphasis Theme is changed every year. Both themes are intended to focus on social and emotional needs of the individual
Announced that the cut-off date for the Children's Miracle Network Telethon has been changed to April 30th with all monies raised since May 1, 1987 being counted on this years' total. Last year Kiwanis International raised over $1,000,000 for Childrens' Hospitals.
Ten youth exchanges have been set-up in the International Youth Exchange Program. Next year, information about this program wi+l also be sent to the District Bulletin Editors.
Printouts with data taken from the Annual Club Reports were provided to the District Secretaries. Chris asked the District Secretaries to make sure the orginal scan form is sent to the International Office - not a Xerox copy of the form.
Exhibit A , pg 2
KELLY SEARS, DIRECTOR OF MEETINGS AND CONVENTION
Explained that hotel assignments are made based on district quota - districts are placed in hotels that can accommodate it's district banquet and
sleeping rooms for at least 50% of the quota.
Stated that most hotels allow 1 complimentary room per 50 units occupied on a given night.
Announced that they are working with the Governor-elect of the Florida District to put together a slide show of Orlando to promote attendance.
Handed out a questionnaire asking how many districts would be willlng to invite non-North American districts to their district dinners.
Mentioned that promotional black and white photographs of Orlando can be sent to the districts immediately following the Seattle·, Washington
Convention, and black and white photographs of the speakers for the Orlando Convention will be sent as the speakers are booked.
Larry Horney reviewed the reasons that Nice, France was chosen as the site of the 1993 International Convention stating that it was an International Resort with 10,000 five, four or three star rooms with the average cost of a room being·$57.00 to $85.00 per night.
It was recommended by the District Secretaries that the call to convention 1
and the convention registration form be placed in the January issue of the Kiwanis magazine. (See attached.recommendations)
JIM SHEETS, ADMINISTRATOR, KIWANIS INTERNATIONAL FOUNDATION
Handed out and reviewed Kiwanis International Foundation Scoreboard
Announced that this year the Foundation will be.giving a $1,000 grant.for a local project to one club in each district. The grant will be given to the club in each district with the highest per capita of giving.
Thanked the District Secretaries for their help with the Birthday Fund and mentioned that this fund is more than $15,000 ahead in contributions
compared to last year - Goal is $325,000. Jim stated that monies for this fund must be postmarked by the end of May and the awards will be presented at the Seattle Convention.
DAVID WILL~S, PUBLIC RELATIONS
Announced that the Public Relations Department has received over 500 requests for the new Club Bulletin Editors ~t.
The Public Relations Department recently created a Non-North American program o~ te~evision spots similiar to the Nancy Reagan Drug Abuse
Program. Plans· are to have the new program available in several different languages.
Currently the departm_ent is working on new 30 second television spots with Jim McMahon and Rich Little and also on developing spots based on the
"Volunteers in Action" program, which will refer to the continuing theme of
I I T T - ..] _ _ _ _ ...! __ __!"'I _ _ _ ..1 nt_ .f 1 "1 __ _ n