UNITED NATIONS REPRESENTATIVE
W. DONALD GOODFELLOW, Q.C
KENNETH W. SMITH, D.C.
WILLIAM L. LIEBER, Chairman
EXHIBIT #19 REPORT OF BOARD COMMITTEE ON EDUCATION AND LEADERSHIP DEVELOPMENT
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES May 10-15, 1988
Date of Committee Meeting: May 12, 1988
Place of Committee Meeting: Kiwanis International Office Indianapolis, Indiana
Present: Members - William L. Lieber, Robert L. Mccurley, Jr., and Arthur D.
Swanberg
Chairman - C. A. Dillon, Jr.
Guest - W. J. "Wil" Blechman, M.D.
Staff - Larry J. Horney and John E. Johnson Unfinished Business
A. Operational Plan
The Committee reviewed and approved the 1988-89 Operational Plan for the Education Department, submitted in January 1988, with revisions and referred the cost of implementing the plan to the Finance Committee for consideration in development of the 1988-89 budget.
B. Grants
The Committee reviewed and approved the following Education Department grant proposal requests to be submitted to the Kiwanis International Foundation totalling $46,080:
• Club President's ~uidebook
• Lieutenant Governor's Guidebook
• Reference Guide for District Governors and Secretaries
• Materials for the 1988 Governors-elect Training Conference
• Development and Production of New Guidebook for Club Secretaries and all
Other Materials in the Club Officers' Packet
$11,000 2,800 6,290 13,500
12,490 and forwarded the proposed requests to the Executive Committee for prioritization.
New Business
A. Long Range Plan
The Committee reviewed the proposed 1989-94 long range plan as it related to Education and Leadership Development and, suggested changes for final review at the Board Committee meeting in June.
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General Discussion
A. 1988 Governors-elect Training Conference
The Committee reviewed evaluations of the 1988 Governors-elect Training Con- ference and suggested continuance of the general format with certain adjust- ments and modifications.
B. French and Spanish Versions of the Club President's Guidebook
The Committee reviewed the French and Spanish versions of the Club Presi- dent's Guidebook and suggested relatively low cost improvements in the general appearance of this document.
Club Officers' Packets
The Committee reviewed the 1988-89 Club Officers' Packets and the measures which have been taken to reduce production cost and the cost of packet loss and replace- ment.
Lieutenant Governor's Guidebook
A draft copy of the 1988-89 Lieutenant Governors' Guidebook was reviewed. It was noted that final copies are to be received on May 16 for bulk shipment to the districts.
Kiwanis Leadership Training Programs
A schedule of programs by trainers in ten Kiwanis districts was distributed (see Exhibit·A). The Committee discussed the successes and problems encountered to date in organizing the districts and promoting the program on short notice.
Future plans for selecting and training trainers in other districts were
discussed. The need to adapt and validate the "Communications Style Inventory"
in languages other than English is being investigated. A report on the results of this investigation will be presented to the Committee in July.
Other
The Committee reviewed and discussed the positive reaction of lieutenant gover- nors in the Austria/Germany district to the Lieutenant Governor's Guidebook.
The Committee also discussed a proposal by an International Committee Chairman for earlier selection of International Committees and a suggestion by
Vice-President Blechman that the Governors-elect Training Conference be utilized as a vehicle for fostering a closer working relationship between the governor and governor-elect.
Respectfully submitted,
WILLIAM L. LIEBER ROBERT L. MCCURLEY,JR.
ARTHUR D. SWANBERG
C. A. DILLON, JR., Chairman
EXHib .... .i.' A
SCHEDULE
KIWANIS LEADERSHIP TRAINING PROGRAM FOR CLUB PRESIDENTS-ELECT
Number Number
Weekend District Trainer(s) Location Fee Invited Attended
5/7-8 Florida Karl F. Ijams Plantation
Holiday Inn $29.25 29
5/ 14-15 Carolinas Raymond Doughty Hendersonville, NC
David R. Burnette Ramada Inn 44
Florida Ivan C. Briggs Orlando
William T. Hoskinson Holiday Inn $33.00 38
Florida James H. Holland Bonifay
Simbo's Restaurant $20.00 43 Indiana Charles J. Ridenour Oakland City
Oakland City College $11. 00 39
Pennsylvania William A. Dunfee Clarion 43
5/21-22 Capital Robert S. Bersch Wytheville, VA $25.00 45
Capital Preston A. Davis Leesburg, VA $25.00 45
Carolinas David R. Burnette Burlington, NC
a
HLarry W. Woodrow Holiday Inn 42 ~
H ~
Florida John H. Brandt Ft. Myers
>
Sheraton Harbor Place $24.50 42
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Number Number
Weekend District Trainer(s) Location Fee Invited Attended
5/21-22 Florida Gary J. Frechette West Palm Beach
(Con 't) Holiday Inn $25.00 41
Florida Ivan C. Briggs Miami
Will~am T. Hoskinson Foundation Bldg.
Miami Children's Hosp. $25.00 31
Florida Joseph R. Wiebush Bradenton
Jack R. Wilson Days Inn $20.00 35
Georgia Stephen M. Gower Atlanta
Marriott Hotel-
Perimeter Center 36
Georgia James B. Merritt Dublin 44
Georgia James B. Pilcher Suwanee
Holiday Inn 36
Kansas John E. Johnson Salina
Red Coach Inn 40
Pennsylvania Gary R. Burnworth Sewickly
Airport Area ·48
Pennsylvania Wilbur K. Kraybill Altoona
Richard L. Kisslak PSU Campus 38
Pennsylvania William J. Zimmerman Southampton
Zimmerman's Office 40
5/28-29 Alabama Harry R. Hinson Andalusia $35.00 46
6/4-5 Capital Dana G .. Cable SP-Us bury, MD $25.00 48
Weekend 6/4-5 (Con 't)
6/11-12
District Carolinas Florida
Georg·ia Indiana Indiana Indiana Kentucky- Tennessee Kentucky- Tennessee Ohio Ohio Ohio
Capital Capital Capital
Trainer(s) Wayne T. Adams Raymond Doughty Sterling Pinson
·Randall Hough Alfred Bourdelais Dwight E. Grieser John E. Johnson
Frank R. Sqyder Ronald L. Logsdon Jack D. Coberly Joseph P. Mayer Frank R. Walker
Robert C. Coker Douglas D. Jinks Stuart Mendelsohn
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Location
Greenville, NC Holiday Inn St. Augustine Holiday Inn -- Historic Area Albany
Knox Ft. Wayne Indianapolis Kiwanis Int. 'l Georgetown, KY Louisville, KY Rocky River City Hall Warren Kent State Circleville
Tink's Restaurant
Richmond, VA Norfolk, VA Laurel, MD
Fee
$20.00
$15. 00
$15. 00
$25.00
$25.00
$25.00
Number Invited
43
45 37 39 45 20 37 39 20 20 20
45 45 45
Number Attended
Weekend District Trainer(s)
6/11-12 Carolinas Larry W. Woodrow
(Con 't) Wayne T. Adams
Carolinas Darrell C. Snyder Randy J. Weikel Georgia Emory W. Mulling Indiana Carl E. Van Dorn Kentucky-
Tennessee Edward Callis Pennsylvania William Homisak Pennsylvania Thomas A. Muchler Pennsylvania Carl W. Schlappi West Virginia Dale W. Loy
M. H. Trent
6/ 18-19 Alabama Andy A. Chaffin Alabama Luther M. Smith West Virginia Dale W. Loy
M. H. Trent
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Location
Fayetteville, NC Bordeau Motor Inn Columbia, SC
Sheraton Columbia N.W.
Cartersville Ramada Inn Shelbyville
Murphreesboro, TN Allentown
Elizabethtown PSU Capital Campus Lewisburg
Country Cupboard Inn
Birmingham
Sanford University Birmingham
Sanford University
Fee
$35.00
$35.00
Number Invited
44
43
35 43
43
38
36
36
49
48
Number Attended
Weekend 6/ 25-26
7
I
16-17MID JULY (?)
7/23-24
District Florida Kentucky- Tennessee Ohio Ohio
Florida Indiana Ohio Ohio Ohio
Kentucky- Tennessee Ohio
Trainer(s) John E. Johnson
Asa
o.
Bishop Donald R. Murray Alberts. JustusJack R. Wilson Charles E. Kaufman James L. Custer John E. DeVilbiss Thomas E. Prentice Roy F. Schutz
John E. Johnson Nicholas L. Nigro
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Location Clearwater
Upper Pinuelas Assoc.
For Retarded Citizens Morristown, TN
New Philadelphia Kent State Campus Mansfield
Best Western Brookville Kokomo Ramada Inn Bellefontaine Elks Lodge West Alexandria Lakewood
Richmond, KY
Eastern Kentucky Univ.
Dayton
Fee
$16.00
$33.00
Number Invited
43 41
37
44
29
41
40 35
43
44 39
Number Attended
REPORT OF BOARD COMMITTEE ON MEMBER SERVICES TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
May 11-12, 1988 Date of Conunittee Meeting: May 11-12, 1988
Place of Conunittee Meeting: International Office Indianapolis, Indiana
EXHIBIT #20
Present: Members - William L. Lieber, Robert L. Mccurley, Jr., Don Miles, Ian Perdriau
Chairman - John D. Morton, Sr.
Staff: W. Thomas Nelson, Jr., William A. Brown, C. Jeffrey De Witt, Robert E. Lee, Robert E. Saieg, Kevin W. Krepinevich
Guests - Anton J. Kaiser, Gene R. Overholt Revocation of Charters
The Conunittee reviewed a list of 61 clubs reconunended for charter revocation by the various districts. (Exhibit A)
Reconunendation #1:
That the charters of the 61 clubs listed in Exhibit A of this report be revoked and that the accounts receivable be charged against
the reserve for bad debts in the amount of $11,896.08.
Finance:
Procedure:
I move that Reconunendation #1 pe adopted.
Write off $11,896.08 as of March 31, 1988.
In compliance Operational Plan
(Adopted)
The Conunittee reviewed and approved the 1988-89 Operational Plan for the Membership Division, submitted in January 1988, with revisions and referred the cost of implementing the plan to the Finance Conunittee for consideration in development of the 1988-89 budget.
-2- Reimbursement of KIARs
The Connnittee discussed International Accredited expenses up to $100.
the current practice for Representatives in North
reimbursing America for
Kiwanis actual
It was noted that at times, particularly in larger districts with sparse populations, inequities exist in this reimbursement policy when a KIAR must travel greater distances over a protracted period of time. It was further noted that the number of KIARs in this category is minimal.
Reconnnendation #2:
That the guidelines for the reimbursement of actual expenses of KIARs be modified as follows:
Finance:
Procedure:
Guidelines for Reimbursement of KIARs
A KIAR will receive limited reimbursement for actual expenses incurred in the performance of tasks routinely related to the position, provided that they adhere to current Kiwanis International programs for membership and club development;
further, that the efforts are performed within the division in which the KIAR resides and is appointed; and provided that the specific tasks are completed within required time periods.
The usual maximum reimbursement is to be $100.
In the unusual instances where a KIAR must 1:ead the efforts to build or rebuild a club within the di vision but located more than 300 miles from his residence, the maximum reimbursement may be $300. Such an exception must be requested and approved in writing by the Assistant Secretary for Membership in advance of any expenditures. This exception will not be granted if a Field Service Representative has also provided "on-site assistance."
I move that Reconnnendation #2 be adopted.
(Adopted) Funds adequate in current budget
Refer to Board Connnittee on Policies, Procedures, and Structures for insertion in Procedures.)
Distinguished Award Programs
The Connnittee reviewed the letter from Governor-elect Richard L. Prada, of the California-Nevada-Hawaii District with reference to credit being given to Presidents, Lieutenant Governors, or Governors in the Distinguished Award Programs for the expansion of Sponsored Youth Programs. The Connnittee retained the letter for further study.
The Connnittee received a letter from District Secretary Dan Borba of
the California-Nevada-Hawaii District with referenc·e to club representation at the District Convention. He indicated that the criteria for District Convention for Distinguished Governor and Distinguished Lieutenant Governor is that a club must be represented by a President or President-designate while the criteria for Distinguished Club Officers is "the club must have at least three (3) active or senior members (two must be club officers) as delegates to the District Convention." The Committee agreed with Secretary Borba's suggestion that the criteria for the club be changed. Since all the materials for the 1988-89 Awards have been printed the committee suggests that changes become effective for the 1989-90 Administrative Year, and staff present the matter at the October 1988 meeting.
International Committee on kchievement Report
The minutes of the meeting of the 1987-88 International Committee on Achieyement held March 11-12, 1988 are attached to this report as Exhibit B. The recommendation of the Achievement Committee that would have lowered the number of projects to be reported in the Multiple Service category from five to three was not approved.
The Committee commends the International Committee on Achievement for its excellent report.
Membership Statistics
Staff presented several reports and graphs to the Committee which outline the current status of our recruitm_ent _ and new club building programs.
The Committee is very optimistic about current growth trends. The Committee noted that for the first time in the history of the organization, the APS membership figure has surpassed 315,000. President Tony, further noting the general improvement in ali growth-related areas, requested that all Board of Trustee members call their counseled districts to thank them for the, positive contributions they are presently making to the organization.
New Club Building Slide Presentation
The Committee reviewed the recently revised New Club Building slide presentation used to train lieutenant governors and KIARs.
Long Range Plan
The Committee reviewed the proposed 1989-94 long range plan as it related to Membership and suggested changes -for final review at the Board Committee meeting in June.
-4- Reports by International Committee Chairmen
The Committee reviewed the quarterly reports of the chairmen of the International Conunittees on Membership Growth (West), James B. Dye;
Club Development/Member Retention (East), Paul E. Tomshany; Club Development/Member Retention (West), Alonzo J. Bryan; New Club Building (West), Marvin W. Sapaugh; Golden K, Robert H. Snyder; and Charter II, William C. Spataro, and noted the progress of the chairmen and co1:11111ittee members in reaching their goals for ·the year.
Remainder of 1987-88
Staff noted the importance of maintaining momentum for continued growth for the last half of the year, particularly· the period following the International Convention. Planned programs were reviewed that are designed to maintain growth through September and into the next administrative year.
Worldwide Membership Week
Staff presented a program to be held the week of February 13-17, 1989.
The program will present several choices to all clubs depending on their specific needs, and will address growth in such areas as below charter strength clubs, younger members, .and female membership. All materials will emphasize the fellowship aspect while instilling a pride of membership in present Kiwanians.
Respectfully submitted,
WILLIAM L. LIEBER
ROBERT L. McCURLEY, JR.
DON MILES IAN PERDRIAU
JOHN D. MORTON, SR., Chairman
Exhibit A of the Report of the Services, "Charters Revoked at Meeting, May 10-15, 1988," is May 10-15, 1988, Minutes.
EXHIBIT A
Board Connnittee on Member the International Board now Exhibit #21 of the
EXHIBIT B
MINUTES OF THE MEETING OF THE 1987-88 INTERNATIONAL COMMITTEE ON ACHIEVEMENT
Indianapolis, Indiana March 11 & 12, 1988
The 1987-88 International Committee on Achievement convened its meeting at 5:45 P.M. on Friday evening, March 11, 1988, at the Holiday Inn North, Indianapolis, for introductions and general discussion. Those present were: Chairman John H.
Miller (Indiana), Richard B. Domingos (Georgia), Robert E. Lynch (Ohio), William L. Martin (New York), William E. Schmittling (New England), James B. Dye
(Michigan), William A. Brown and Myra Kinnaman (International Office). Jim Dye was introduced as Chairman-designate of the 1988-89 International Committee on Achievement.
The meeting was recessed ·at 6: 45 p. m. to accommodate dinner and reconvened at 8:30 a.m. on March 12 in the International Office. Andy Tinker (International Office) sat in as an observer.
Individual district scores had been computed based on total points earned in the criteria for the 1986-87 District Administrative Excellence Award. The
committee was informed that appropriate awards would be presented during the program of the 1988 International Convention in Seattle, Washington.
The committee reviewed the scores and, for each of the five categories, adopted the highest scoring district as.an Honor District and the next highest scoring as an Honorable Mention District. The list of winners is presented as Exhibit B-1.
Bill Brown reviewed the procedure for determining winning Annual Club Reports whereby reports attributed with the three highest scores in each section would be listed alphabetically as Honor Clubs and reports with the next three highest scores in each section would be listed as Honorable Mention Clubs. He advised the committee that this format would be used in all publicity releases and at the time of the award presentations during the 1988 International Convention.
It was agreed that a club would be considered ineligible for an award if it were determined that the club had reported on the same project(s) for which it earned an award last year.
The scores of the committee members were tallied to determine the six winners in each of the four sections of both the Single Service and Multiple Service
categories. Exhibit B-2 lists the 48 winners of the 1986-87 Annual Club Report competition in which 34 districts participated.
The committee reviewed the district grading guidelines and the ADM 115 bulletin, reconnnending that staff reword the stipulation that the narrative report be outlined by need, plan and evaluation to place greater emphasis on the requirement that the "Need," "Plan" and "Evaluation" headings should be specifically used in the written narrative.
Based on the reports received, the connnittee members fett it was evident that only a few clubs selecting the Multiple Service category could reP.ort on five outstanding projects. After considerable discussion, it was ~he consensus of the committee to recommend reducing the reported number of service projects in the Multiple Service categ~ry from five to three.
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Reconnnendation #1:
The ...International Commitee on Achievement recommends that the criteria of the Annual Club Report Multiple Service category be revised to specify reporting on three service projects, limited to a total of three pages, commencing with the 1987-88 Annual Club Report.
The committee agreed on the grading floors of 100 points for each report, for a total of 300 points (same as for Single Service), in the event that the criteria of the Multiple Service category specifies reporting on three projects.
The committee expressed concern that the reports reflected a lack of really outstanding service projects being performed and felt that .we were not getting the best from the districts. It was suggested that staff revise verbage to simplify the district grading guidelines and place responsibility on the district to get clubs to advertise and report their projects.
The committee favored the "Annual Club Report Checklist" that is currently in use and suggested that a similar checklist be designed for graders.
Committee member Bob Lynch volunteered to develop a "just the facts" Joe
Friday-type cartoon for clubs and district chairmen depicting concise, precise examples of what graders are looking for.
The committee urged staff to include a one-page "dummy", or model, report with the 1987-88 and future Annual Club Report mailings.
In an effort to promote service projects that "sell Kiwanis" by impacting on the community as image builders, it was the consensus of the committee that new club building not be allowed as one of the reported Multiple Service projects.
Recommendation #2:
The International Committee on Achievement recommends that the Annual Club Report crite.ria be revised to state specifically that new club building is not allowed as one of the reported Multiple Service projects, commencing with the 1987-88 Annual Club Report.
As a means of encouraging clubs to seek and attempt new projects, the committee proposed that reporting, on continuous projects be discouraged and that Annual Club Report materials promote reporting of new projects.
It was the committee's recommendation that the 1987-88 report form be revised to specify that in the Multiple Service category at least one project reported on should be new and so indicated.
The committee further supports a modification to the Annual Club Report Part II criteria, commencing with the 1988-89 report form, which would require all reporting to be of new service projects only and, since the club presidents would need to know this at the beginning of their year, recommends advertising and promoting the concept during the 1987-88 year at the 1988 International Convention Achievement booth and with the 1987-88 -Governor-elect to introduce to club presidents-elect at the 1988 district conventions.
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Bill Brown asked the members of the committee to comment on Part I of the Annual Club Report and to mail their comments to the International Office by April 15; 1988.
Bill also solicited their assistance and that of the 1988-89 committee in manning the convention Achievement Booth in Seattle, and assured them that any help at the Awards Luncheon would be appreciated.
There being no further business, the committee expressed their appreciation to Bill Brown and Myra Kinnaman for their assistance and organization of the meeting, and Chairman John Miller and his committee were commended for a job well done.
The chairman adjourned the meeting at 4:30 p.m. on Saturday, March 12, 1988.
Respectfully submitted,
RICHARD B. DOMINGOS ROBERT E. LYNCH WILLIAM L. MARTIN WILLIAM E. SCHMITTLING JOHN H. MILLER,. Chairman
Exhibit B-1
WINNERS OF
1986-8 7 DISTRICT AllHNISTRATIVE EXCELLENCE AWARD PROGRAM
DIAMOND GROUP
(12,000 members or more)
RUBY GROUP
(9,000-11,999 members)
EMERALD GROUP
(5,000-8,999 members)
CORAL GROUP
(2,000-4,999 members)
PEARL GROUP
(1,999 members or f ewe·r)
Honor District: New York
Honorable Mention: California-Nevada-Hawaii
Honor District: Indiana Honorable Mention:. Capital
Honor District: Kentucky-Tennessee Honorable Mention: Pennsylvania
Honor District: Roc~y Mountain Honorable Mention: Kansas
Honor District: Australia Honorable Mention: New Zealand