Monitoring
B. IMPLEMENTATION
1. Board of Commissioners Meeting
BCA refers to the following rules for holding a Board of Commissioners meeting:
a. Article 37 paragraph 1 OJK Regulation No. 55/
POJK.03/2016 concerning Implementation of Corporate Governance for Commercial Banks states that Board of Commissioners meetings must be held periodically at least 4 (four) times in 1 (one) year.
b. Article 31 paragraph 1 OJK Regulation No. 33/
POJK.04/2014 concerning Board of Directors and Board of Commissioners of an Issuer or Public Companies, states that the Board of Commissioners must hold at least 1 (one) meeting in 2 (two) months.
c. Article 16 paragraph 2 OJK Regulation No. 33/
POJK.04/2014 concerning Board of Directors and Board of Commissioners of Issuers or Public Companies, the Board of Directors must hold a Board of Directors meeting with the Board of Commissioners periodically at least 1 (one) time in 4 (four) months.
d. Article 16 of the BCA’s Articles of Association.
e. Board of Commissioners Charter.
Meeting Policy
The policies and implementation of the frequency of meetings of the Board of Commissioners, including joint meetings of the Board of Directors, and the attendance of members of the Board of Commissioners in the meeting have been regulated in the corporate governance guidelines part B chapter 2 on Guidelines and Code of Conduct of
394 2019 Annual Report | PT Bank Central Asia Tbk
a. Meeting Frequency
Meetings of the Board of Commissioners must be held periodically, at least 1 (one) time in 2 (two) months.
b. Scheduling and Meeting Materials
Material for scheduled meetings must be submitted to meeting participants, no later than 5 (five) working days before the meeting is held.
c. Minutes of Board of Commissioners’ Meeting s 4HERESULTSOFTHE"OARDOF#OMMISSIONERS
meeting must be stated in the minutes of meeting signed by all members of the Board of Commissioners present.
s -EETINGS HELD THROUGH TELECONFERENCING technology should be recorded and the minutes of meeting and should be signed by all BOC teleconferencing participants.
s -INUTES OF "OARD OF #OMMISSIONERS meetings that have been signed by all members of the Board of Commissioners present at the meeting must be distributed to all members of the Board of Commissioners.
Quorum and Decision Making
Decision making at a Board of Commissioners meeting is considered valid and binding if more than 1/2 (one half) of the total number of members of the Board of Commissioners are present or represented at the meeting. This provision is in accordance with article 16 paragraph 8 of BCA’s Articles of Association.
Decisions are made by consensus agreement. If the deliberation does not reach consensus, then the decision is made based on majority votes. All decisions taken at Board of Commissioners meetings are binding. Dissenting opinions that occur in the Board of Commissioners’ meeting and the reasons thereof must be clearly stated in the minutes of meeting.
Implementation
Throughout 2019, BCA held 37 (thirty seven) Board of Commissioners meetings. BCA has fulfilled the provisions of the OJK Regulation on the minimum frequency of Board of Commissioners’ meetings.
Frequency of Attendance, Schedule and Agenda of the Board of Commissioners’ Meetings
The frequency of the Board of Commissioners meetings and the attendance of members of the Board of Commissioners throughout 2019 are as follows:
Name Position Number of
Meetings Attendance Percentage
Djohan Emir Setijoso President Commissioner 37 35 95%
Tonny Kusnadi Commissioner 37 34 92%
Cyrillus Harinowo Independent Commissioner 37 33 89%
Raden Pardede Independent Commissioner 37 33 89%
Sumantri Slamet Independent Commissioner 37 34 92%
The Board of Commissioners meeting schedule in 2019 has been posted on the BCA website and can be accessed at https://www.bca.co.id/en/Tentang-BCA/Tata-Kelola-Perusahaan/Struktur-Organisasi.
No. Date Agenda Attendees 1. January 16, 2019 s 0RESENTATIONOF4REASURY$IVISION
s 0RESENTATIONOF#REDIT2ISK!NALYSIS'ROUPAND Corporate Business Group
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
2. January 23, 2019 s 0RESENTATIONOF#ORPORATE#REDIT2EVIEW s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS 3. January 30, 2019 s 4REASURY$IVISION0RESENTATION
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS 4. February 6, 2019 s !PPROVALOF#REDIT2EQUESTFOR2ELATED0ARTIES
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS 5. February 13, 2019 s 0RESENTATIONOF)NTERNAL!UDIT$IVISION
s 4REASURY$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
TK, CH, RP, SS
6. February 20, 2019 s 0RESENTATIONOF2/#2ISK/VERSIGHT#OMMITTEE s 0RESENTATIONOF!#!UDIT#OMMITTE
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
7. March 6, 2019 s 0RESENTATIONOF#REDIT2ISK!NALYSIS'ROUPAND#ORPORATION Business Group
s 2.#0RESENTATION
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
8. March 13, 2019 s 2EPORTINGOF)'#SEMESTER))TOTHE"OARDOF#OMMISSIONERS of the Main Entity
s 7EALTH-ANAGEMENT$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
9. March 20, 2019 s 4REASURY$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP 10. March 27, 2019 s !PPOINTMENTOF#HAIRMANOFTHE!NNUAL'-3
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, RP, SS
11. April 4, 2019 RNC Presentation DES, TK, RP, SS
12. April 10, 2019 s 0RESENTATIONOF#REDIT2ISK!NALYSIS'ROUPAND Corporate Business Group
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
13. April 24, 2019 RNC presentation DES, TK, CH, RP, SS
14. May 8, 2019 s 0RESENTATIONOF)NTERNAL!UDIT$IVISION s 0RESENTATIONOF2ISK-ANAGEMENT7ORK5NIT
s #ORPORATE3ECRETARYAND#OMMUNICATION$IVISION0RESENTATION s !PPOINTMENTOF-EMBERSOF)'#
s 7EEKLYCREDITDECISIONREVIEW
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15. May 15, 2019 s 0RESENTATIONOF)NTERNAL!UDIT$IVISIONAND4REASURY$IVISION s 0RESENTATIONOF2/#
s !#0RESENTATION
s 7EEKLY#REDIT$ECISION2EVIEW
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16. May 22, 2019 s 0RESENTATIONOF#REDIT2ISK!NALYSIS'ROUPAND Corporate Business Group
s 4REASURY$IVISION0RESENTATION s ,OGISTICS$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
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17. May 29, 2019 s 0RESENTATION2ELATEDTO3UBSIDIARY
s $ISCUSSIONON%XTRAORDINARY'ENERAL-EETINGOF3HAREHOLDERS3CENARIOS s 7EEKLY#REDIT$ECISION2EVIEW
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18. June 19, 2019 s !PPROVALOF#REDIT2EQUESTFOR2ELATED0ARTIES s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS 19. June 26, 2019 s 4REASURY$IVISION0RESENTATION
s )NTERNAL$ISCUSSIONOFTHE"OARDOF#OMMISSIONERS
s #ORPORATE3ECRETARYAND#OMMUNICATION$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
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20. July 10, 2019 s 0RESENTATIONOF#REDIT2ISK!NALYSIS'ROUPAND Corporate Business Group
s 0RESENTATIONOF#ORPORATE&INANCE$IVISIONAND Risk Management Work Unit
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
21. July 24, 2019 s 0RESENTATIONOF)NTERNAL!UDIT$IVISION s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
396 2019 Annual Report | PT Bank Central Asia Tbk
No. Date Agenda Attendees
24. August 14, 2019 s 0RESENTATIONOFINTERNATIONALBANKINGDIVISION s 0RESENTATIONOFINTERNALAUDITDIVISION s 7EEKLYCREDITDECISIONREVIEW
DES, TK, CH, RP, SS
25. August 21, 2019 s 0RESENTATIONOF2/#
s !UDIT#OMMITTEE0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, SS
26. August 28, 2019 s 4REASURY$IVISION0RESENTATION
s !PPROVALOF#REDIT2EQUESTFOR2ELATED0ARTIES s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, SS
27. September 4, 2019
s )NTERNAL$ISCUSSIONOFTHE"OARDOF#OMMISSIONERS s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH 28. September 18,
2019
s 2EPORTINGOF)'#SEMESTER)TOTHE"OARDOF#OMMISSIONERSOF the main entity
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
29. October 2, 2019 s 4REASURY$IVISION0RESENTATION s 7EEKLY#REDIT$ECISION2EVIEW
DES, CH, RP, SS 30. October 16, 2019 s 0RESENTATIONOF"ANKING4RANSACTION0RODUCT$EVELOPMENT$IVISION
s 0RESENTATIONOF)NDIVIDUAL#USTOMER"USINESS$EVELOPMENT$IVISION s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
31. October 23, 2019 Presentation of Corporate Business Group and Credit Risk Analysis Group DES, TK, CH, RP, SS 32. October 30, 2019 s $ISCUSSIONWITH2/#
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS 33. November 13,
2019
s 0RESENTATIONOF2ISK-ANAGEMENT7ORK5NIT s 0RESENTATIONOF2/#
s !#PRESENTATION
s 7EEKLY#REDIT$ECISION2EVIEW
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34. November 27, 2019
s 0RESENTATIONOF#ORPORATE"USINESS'ROUPAND#REDIT2ISK!NALYSIS Group
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
35. December 4, 2019 s 4REASURY$IVISION0RESENTATION
s )NTERNAL$ISCUSSIONOFTHE"OARDOF#OMMISSIONERS s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS
36 December 11,
2019 s 0RESENTATIONOF)NDIVIDUAL#USTOMER"USINESS$EVELOPMENT$IVISION s 7EEKLY#REDIT$ECISION2EVIEW
DES, CH, RP, SS 37. December 18,
2019 s )NTERNAL$ISCUSSION
s 7EEKLY#REDIT$ECISION2EVIEW
DES, TK, CH, RP, SS Remark:
No. Initial Name
1. DES Djohan Emir Setijoso
2. TK Tonny Kusnadi
3. CH Cyrillus Harinowo
4. RP Raden Pardede
5. SS Sumantri Slamet
Meeting Plan of the Board of Commissioners for 2020
BCA has scheduled the Board of Commissioners meeting in 2020 as follows:
January - April May - August September - December
Month Date Month Date Month Date
January 15, 22, 29 May 6, 13 September 2, 9, 16, 23, 30
February 5, 12, 19 June 3, 10, 24 October 7, 14
March 4, 11 July 1, 8, 15, 22 November 4, 11, 18
April 1, 15, 22 August 5, 12, 19 December 2, 9
The schedule of the Board of Commissioners’ meetings may change from time to time as deemed necessary. The schedule of Board of Commissioners meeting plan for 2020 has been posted on the BCA website since December 2019 and can be accessed at https://www.bca.co.id/en/Tentang-BCA/Tata-Kelola-Perusahaan/Struktur-Organisasi.
2. Board of Directors Meeting