UNITED NATIONS REPRESENTATIVE
W. DONALD GOODFELLOW, Q.C
KENNETH W. SMITH, D.C.
WILLIAM L. LIEBER, CHAIRMAN
EXHIBIT A, p .. 1 LONG RANGE PLANNING COMMITTEE
CONCERNS For 1988-92 Plan
GROWTH AND RETENTION
Operating Objectives 1 and 36
- At present each Kiwanis International President can significantly alter the membership growth and retention plan from year to year, which could result in short term, uncoordinated attempts at growth and retention.
- Should Kiwanis Internatioµal be targeting and concentrating on a specific geographic area(s) of the world for growth?
- Should the Long Range Plan contain more detail plans for retention of Kiwanis members?
- Who has the responsibility for growth in Kiwanis International-Europe?
- Should Kiwanis International be more involved in field operations in Europe?
- Should the International Office conduct periodic evaluations of growth and retention during each year?
- Should the Field Service Representatives concept be evaluated?
- Should Operating Objective #1 be combined with Operating Objective #36?
MAGAZINE
Operating Objective 11
- The Committee suggests that an action strategy be considered for including more Kiwanis information in the Kiwanis Magazine.
Operating Objective 12
- Th~ Committee suggests that an action strategy be developed that would make available portions of the magazine to Non-North American Kiwanis publications.
BULLETIN FOR KIWANIS OFFICERS Operating Objective 13
- The Committee suggests evaluation of_ further quality development of the Bulletin for Kiwanis Officers.
EXHIBIT A, p.. 2
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MANAGEMENT INFORMATION SERVICES Operating Objective 20
- The Committee suggests that this operating objective include appropriate portions of the recent special report on M .. I .. S.
FINANCE
Operating Objective 19
- The Committee suggests that the necessary amount of dollar reserves be included and planned for in this operating objective.
CONVENTIONS AND MEETINGS Operating Objective 24
- The Committee suggests that this operating objective analyze the impact of the convention site and convention content on growth and international- ization.
FOUNDATION
Operating Objective 27
- The Committee suggests that the International Secretary take steps to develop an action strategy to further build a mutually beneficial rela- tionship with the Kiwanis International Foundation.
BOARD OF TRUSTEES
Operating Objectives 28 and 29
- The Committee suggests that the Executive Committee determine if these two operating objectives (optimal Kiwanis International governance structure and Board structure) should be developed.
RESEARCH AND DEVELOPMENT
Operating Objectives 31 and 32
- The Committee suggests that the International Secretary recommend develop- ment or deletion.
EXHIBIT A, p. 3 -3-
COtfivIUNICATION
Operating Objective 33
- The Committee suggests that the International Secretary consider recommending deletion of this operating objective and including it in all other operating objectives as appropriate.
INTERNATIONAL EXTENSION
Operating Objective 36, 37, and 38
- The Committee suggests that the International Secretary consider consolidating.
- The Committee suggests further pursuit to expanding the amount of foreign language available.
EXHIBIT B EXHIBIT C
Exhibit B of the Report of the Board Committee on Long Range Planning,
"Timetable for Development of 1989-93 Long Range Plan," is now in Exhibit #12 of the January 20-26, 1988, Minutes.
Exhibit C of the Report of the Board Committee on Long Range Planning,
"Timetable for Development of Operational Plan 1988-89." is now in Exhibit #12 of the January 20-26, 1988, Minutes.
(Exhibits B and C are both in Exhibit 4f12 of the January 20-26 Minutes.)
EXHIBIT D
OVERALL PLANNING TIMETABLE FOR 1988-89 ADMINISTRATIVE YEAR
OCTOBER 1987
Staff define operating objectives, action strategies, action statements, costs and budget for 88-89 operational plan including 88-89 Long Range Plan items.
Staff and Board define, revise, and finalize operating objectives, action strategies and action statements for committees for Long Range Plan 1989-93.
JANUARY 1988
Board committees review plan and costs of the proposed operational plan 1988-89.
Recommend to staff changes to be made to plan.
Finance Committee review total proposed 88-89 preliminary budget.
Staff revise operational plan 88-89 based on suggestions from January 1988 Board Meeting.
MARCH 1988
Finance Committee review budget including changes from Board Committee to staff.
MAY 1988
Staff submit revised 88/89 operational plan to Board Committee for recommendation to board.
Discuss in Board committee and Long Range Planning committee and make recommendations
to staff adjustments.
Finalize adjustments made by staff.
JULY 1988
Recommendation of Long Range Planning from committee to board.
TDfE FRAME
Augustl-December 30 1987
January 30-May 1 1988
TIME FRAME
January 88 Board Meeting January 88 Board Meeting January 88 Board Meeting January 30-May 1 1988
TIME FRAME March 1988
TIME FRAME
May 88 Board Meeting May 88 Board Meeting
May 20-July 1 1988
TIME FRAME
July 88 Board Meeting
NOTE: Dates have been included in order to provide precise scheduling.
In utilizing this timetable for future planning, the year numbers must be adjusted to accurately reflect schedule parameters.
EXHIBIT #12
TIMETABLE FOR DEVELOPMENT OF 1989-93 LONG RANGE PLAN
ACTIVITY
Define, revise, and finalize operating objectives, action strategies, and action statements for board committees.
Discuss in board committees and make recommendations to staff adjustments.
Finalize adjustments made by staff.
Recommendations of committees to board.
TIME FRAME
January 30-May 1 1988
May 88 Board Meeting May 20-Ju-ly 1 1988 July 88 Board Meeting TIMETABLE FOR .DEVELOPMENT OF 1990-94 LONG RANGE PLAN
ACTIVITY
Define, revise, and finalize operating objectives, action strategies, and action statements for board committees.
Discuss in board committees and make recommendations to staff adjustments.
Finalize adjustments made by staff.
Recommendations of committees to board.
TIME FRAME
January 30-May 1 1989
Hay 89 Board Meeting May20-July 1 1989 July 89 Board Meeting NOTE: Dates have been included in order to provide precise scheduling.
In utilizing this timetable for future planning, the year numbers must be adjusted to accurately reflect schedule parameters.
TDmTABLE FOR DEVELOPMENT OF OPERATIONAL PLAN 1988-89
(October 1, 1988 to September 30, 1989)
· ACTIVITY
Staff define objectives, action strategies, action statements, costs, and budget for 1988-89 including 88-89 long range planning items.
Board committee review operational plan and cost and suggest to staff changes to be made.
Finance Committee review total proposed 88-89 preliminary budget.
Staff revise plan based on committee suggestions from 1/88 board meeting.
Finance Committee review budget including changes from board committee to staff.
Staff submit revised 88-89 operational plan to board committee for recommendation to board.
TDIE FRAME
December 20 1987
January 88 Board Meeting
January 30-May 1 1988 March 88 Meeting May 88 Board Meeting
TDIETABLE FOR DEVELOPMENT OF OPERATIONAL PLAN 1989-90
ACTIVITY
Staff define objectives, action-strategies, action statements, costs, and budget for 1989-90 including 89-90 long range planning items.
Board committee review operational plan and cost and suggest to staff changes to be made.
Finance Committee review total proposed 89-90 preliminary budget.·
Staff revise plan based on committee sugges~ions from 1/89 board meeting.
Finance Committee review budget including changes from board committee to staff.
TDIE FRAME
December 20 1988
January 89 Board Meeting
January 30-May 1 1989 March 89 Meeting
-2- Staff submit revised 89-90 operational plan to board committee for recommendation to board.
May 89 Board Meeting
NOTE: Dates have been included in order to provide precise scheduling.
In utilizing this timetable for future planning, the year numbers must be adjusted to accurately reflect schedule parameters.
REPORT OF BOARD COMMITTEE ON MEMBER SERVICES TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
January 22-26, 1988
Date of Committee Meeting: January 22, 1988 Place of Committee Meeting: International Office
Indianapolis, Indiana
EXHIBIT #13
Present: Members - William L. Lieber, Robert L. Mccurley, Jr., Don Miles, Ian Perdriau
Chairman - John D. Morton, Sr.
Staff - W. Thomas Nelson, Jr., William A. Brown, C. Jeffrey De Witt, Robert E. Lee, Jobert E. Saieg
Guests - Anton J. Kaiser, Frank J. DiNoto, Gene R. Overholt
Revocation of Charters
The Committee reviewed a list of 28 clubs recommended for charter revocation by the various districts. (Exhibit A)
Recommendation #1:
The Committee recommends that the charters of the 28 clubs listed in Exhi~it A of this report be revoked and that the amounts of the accounts receivable be charged against the reserve for bad debts in the amount of $7,588.56.
Finance:
Procedure:
I move that Recommendation #1 be adopted.
Write off $7,588.56 as of December 31, 1987.
In compliance
1986-87 Distinguished Governors
(Adopted)
The list of immediate past governors selected to receive the Distinguished Governor Award was presented on behalf of Immediate Past President Frank J. DiNoto.
(Exhibit B)
Recommendation #2:
The Committee recommends that the 1986-87 Distinguished Governors be approved as presented in Exhibit B.
I move that recommendation #2 be adopted.
· (Adopted) Finance: In budget
Procedure: In compliance
Distinguished L1eutenant Governor Award Program
The Committee discussed the criteria for the Distinguished Lieutenant Governor Award based upon the first year's experience with the point system. Even if perfect seer~
• \c
are achieved in all other categories, to be distinguished requires at least 20 point~
in membership growth.
For the 198~-89 administrative year, the committee agrees with the elimination from the mandatory criteria of part "B" which states, "During the administrative year, the lieutenant governor personally must recommend at least three persons who become new active members, including sponsoring at least one member in his own Kiwanis club," in favor of expanding criterion 16, "Membership Growth," to make the provision for
points to be earned when the lieutenant governor is personally responsible for securing new, active Kiwanis members.
It was the general consensus of the committee that criterion 14 was too diff.icult_ to score and did not affect the lieutenant governors' performancei and that con-
sideration should be given to change the criterion to require the lieutenant governor to present the .Major Emphasis Program to club officers (or to clubs) and evaluate club projects in the quarterly reports.
The proposed rewording for criteria 14 and 16 are attached as Exhibit C.
Recommendation #3:
The Committee recommends that the criteria for the Distinguished Lieutenant Governor Award attached as Exhibit C be adopted for the 1988-89 administrative year.
I move that recommendation #3 be adopted.
(Adopted) Finance: In budget
Procedure: In compliance
·Recommendation #4:
The Committee recommends that Part "B" of the 1986-87 and 1987-88 Distinguished Lieutenant Governor Award criteria be eliminated and that the criterion identified in Paragraph 16 of the Distinguished Lieutenant Governor Award be applied retroactively to October 1, 1986, and any dates contained therein be adjusted accordingly. (See Exhibit C)
I move that recommendation #4 be adopted.
(Adopted) Finance: In budget
Procedure: In compliance
Distinguished Club Officers or Club Officers Merit Award Program
The Committee discussed the criteria for the Distinguished Club Officers Award and concurs that distinguished recognition should only be given to officers of a club that has increased its paid membership and that merit recognition should only be given to officers of a club that has maintained or increased paid membership. The Committee agrees that this provision should be included in the criteria for the
1988-89 administrative year.
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Further, the Committee felt that personal sponsorship of two new members annually by long-term club secretaries may be difficult and recommends rewording criterion 14 to read, "During the year, the club president must have sponsored two (2) new members in his or her home club and this is to be verified in writing to the lieutenant governor by September 30, 1989." (100 points)
Recommendation #5:
The Committee recommends that the proposed criteria for the Distinguished Club Officers Award or Club Officers Merit Award be adopted for the 1988-89 administrative year with the added provision that to qualify for the
Distinguished Award, a club must have increased it paid membership, and to qualify for the Club Officers Merit Award, a club must have maintained or increased its·paid membership, as set forth in criterion 6; and that criterion 14 exclude responsibility of the club secretary, as stated in Exhibit D attached.
I move recommendation #5 be adopted.
(Adopted) Finance: In budget
Procedure: In compliance
Recommendation #6:
The Committee recommends that the criteria for the Distinguished Club Officers Award or Club Officers Merit Award (Exhibit D), as previously proposed for 1988-89, be applied retroactively to October 1, 1986, and any dates contained therein be adjusted ac~ordingly.
I move that recommendation #6 be adopted.
(Adopted) Finance: In budget
Procedure: In compliance
Distinguished Governor Lapel Button
The Committee discussed enhancing the Distinguished Governor award to include a lapel button in addition to the Distinguished Governor ring. It was felt that the
Distinguished Governor rings were worn more on special occasions, whereas the lapel button could be worn daily. Past Distinguished Governors would be able to purchase the lapel button if they so desire.
Recommendation #7:
The Committee recommends that a Distinguished Governor lapel
button be made a part of the Distinguished Governor award commencing with the 1986-87 administrative year awards, and that the lapel button be made available for purchase by Distinguished Governors of previous administrative years.
I move that recommendation #7 be adopted.
(Adopted)
Finance: Initial cost of $500 to be recovered through sale of pins to former Distinguished Governors, and $55 annually thereafter.
Procedure: In compliance
1988-89 Operating Plan and Budget
The Committee reviewed the proposed 1988-89 Operating Plan and Budget for the
Membership Division and made suggestions to staff for consideration prior to the May meeting of the Board.
Flagship Clubs
Staff reported that while funding for this project was not allocated this year, a forum at the International Convention in Seattle will address the subject. It was further reported that the 1988-89 Operating Plan incorporates funding, pending appro=
val, of a detailed research project to determine the needs of our large city clubs.
New Member Handbook
Staff presented a detail~d outline of a proposed new member handbook tentatively titl~d "The Kiwanis Experience - Fellowship and Service." Final copy for this hand- book should be ready for the Seattle Board meeting with distribution scheduled to begin October 1, 1988. This project is contingent on Board funding approval.
Reimbursement of KIARS
The Committee reviewed the current reimbursment policy for Kiwanis International Accredited Representatives. It was noted that inequities exist in large divisions in some districts due to long-distance travel. The $100 reimbursement to the Official Representative barely begins to cover the expenses.
Staff was asked to report back to the Committee in May with possible suggestions or modifications to the existing policy.
Worldwide Growth Week
The Committee discussed the proposed Worldwide Growth Week which had been tentatively scheduled for April, 1988. To allow for more appropriate planning and preparation of materials it was suggested that this project be moved to February, 1989. A proposal will be presented by staff to the Board Committee in Maye
Kiwanis International-Europe Report
The _Committee discussed the report from the Special Committee To Review Kiwanis International-Europe and Kiwanis International Relationships. The areas of the report affecting the Member Services Commit tee were new club building and membership1
development. The Committee asked staff whether the International Office could acco- modate the requests regarding new club building·banner patches and the International Presidents Award should they be requested. It was felt this would not present any problems and requests, should they be forthcoming, could be honored.
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Referral Form
The Committee discussed the current form used by the CALIFORNIA-NEVADA-HAWAII
District in referring Kiwanians moving from one area to another. Also discussed was the Save-A-Member (SAM) program from several years ago.
It was suggested that a form be provided to club secretaries to assist in this pro- cess and avoid the possible loss of Kiwanians. Staff will bring a proposal back to the Committee in May.
Membership Figures
Discussion evolved around the organization's method of collecting and reporting cer- tified membership figures. The International Secretary will be appointing a staff committee to thoroughly review this process and then report back to the Committee.
Reports of the Chairmen of the International Committees on Club Development/Member Retention (East and West)
Numerous reports have been received from Alonzo J. "Lonny" Bryan, Chairman of Club Development/Member Retention (West), and Paul E. Tomshany, Chairman of Club
Development/Member Retention (East). The Committee noted_progress of the chairmen and committee members in reaching· their goals for the year.
Respectfully submitted,
WILLIAM L. LIEBER
ROBERT L. McCURLEY, JR.
DON MILES IAN PERDRIAU
JOHN D. MORTON, SR., Chairman
EXHIBIT A
Exhibit A of the Report of the Board Committee on Member Services,
"Charters Revoked at the International Board Meeting, January 20-26, 1988, is now Exhibit #14 of the January 20-26, 1988, Minutes.
EXHIRIT B
1986-87 AmlNISTRATIVE YEAR
President: Frank J. DiNoto
Distinguished Governor Award
District Immediate Past Governor (and wife)
Australia G. Ray Peek (Margaret)
Belgium-France-Luxembourg-Monaco Louis Oster (Jeanne-Marie) California-Nevada-Hawaii- Wayne W. Hoeft (Betty)
Capital Richard G. Feeser (Pat)
Iceland Arnor Palsson (Betzy)
Indiana Charles E. Kaufman (Joyce)
Kentucky-Tennessee Clark Gannon (Elsie)
New York Dr. George Kane (Amy)
Pennsylvania Thomas A. Muchler (Judy)
EXHIBIT C EXHIBIT D
Exhibit C of the Report of the Board Committee on Member Services,
"1988-89 Distinguished Lieutenant Governor Award," is now Exhibit 4fa15 of the January 20-26, 1988, Minutes.
Exhibit D of the Report of the Board Committee on Member Services,
"1988-89 Distinguished Club Officers Award or Club 'Officers Merit Award," is now Exhibit 4fa16 of the January 20-26, 1988, Minutes.
THE FOLLOWING CHARTERS WILL BE REVOKED AT THE INTERNATIONAL BOARD MEETING