THIRD PARTY MANUFACTURER AGREEMENT AND APPROVAL
W. DONALD GOODFELLOW, Q.C., CHAIRMAN
10. PAUL STEEN
Nominated by the Kiwanis Club of Emden-Hartsburg, Illinois
Mr. Steen is the club secretary. No supporting materials or explanation of the nominee's qualifications were submitted \Jith the nomination form.
Apparently, the club does not understand the nature and purpose of the medal program.
PROPOSED QUOTAS FOR 19l ,RI.ANDO CONVENTION
X ACTIVE MEMBERSHIP POTEBTIAL AVERAGE ATTENDANCE RECOMMDIDED
DISTRICT BASED ON DISTANCE (# CLUBS x 2 DELEGATES) LAST 3 YEARS QUOTA
Alabama 291 230 189 237
Cal-Nev-Ha 455 1,216 1,047 906
Capital 501 456 397 451
Carolinas 582 476 342 467
E.C. & C. 388 618 320 442
Florida Host city quota based on 14% of active membership 2,245
Georgia 481 340 345 389
Illinois-Eastern Iowa 408 622 506 512
Indiana 477 444 374 432
Kansas 151 250 183 191
Kentucky-Tennessee 413 378 312 367
La-Ms-W. Tenn. 358 368 338 355
Michigan 302 438 598 446
Minnesota-Dakotas 301 394 189 295
Missouri-Arkansas 466 500 251 406
Montana 39 118 53 70
Nebraska-Iowa 308 424 206 313
New England 326 488 334 383
New Jersey 186 304 295 262
New York 472 746 714 644
Ohio 761 662 656 693
Pacific Northwest 293 834 254 460
a
HPennsylvania 321 498 419 418 b:I H
~
Rocky Mountain 89 232 174 165 ::f:I==
N
Southwest· 128 350 231 236 0'\
Texas-Oklahoma 607 972 500 693
Utah-Idaho 54 144 88 95
Orlando Convention guotas continued
% ACTIVE MEMBERSHIP DISTRICT BASED ON DISTANCE
Western Canada 42
West Virginia 112
Wisconsin-Upper Michigan 330
TOTAL - HORTH AMERICAN DISTRICTS
POTENTIAL
( # · CLUBS ·x 2 -DELEGAHS).
128 140 456
DISTRICT - (Based on average attendance for the last 3 years)
AVERAGE ATTENDANCE LAS·T 3 · YEARS
71 124 228
RECOMMENDED QUOTA
80 125 338
13,116
Andean 12
Australia 8
Austria-Germany 9
Bel-Fr-Lux-Mon 19
Iceland 7
Italy 4
Japan 6
Netherlands 8
New Zealand 8
Norden 6
Phil. Luzon 35
Phil. South 8
Rep. of China 11
Switz-Liech 9
Provisional District of Korea 4
TOTAL - NON-NORTH AMERICAN DISTRICTS 154
GRAND TOTAL 13,,270
h£.VISED 1/24/88
DRAFT SCHEDULE
1988 INTERNATIONAL CONVENTION
Forums, Open Discussions, Orientations, Seminars, Workshops
SUNDAY, JULY 3 Title
Orientation: For Forum &
Seminar Panelists/Moderators Orientation to Convention:
French
Orientation to Convention:
Spanish
Workshop: MEP for District Chairmen & International Committees
Meeting of 1988-89
International Committees Seminar: For Club
Presidents-elect Meeting of District Convention Planners
MONDAY, JULY 4 Title
Forum: Ask The Experts Forum: Children's Miracle Network Telethon
Time
10:30 a.m. - 11:30 a.m.
11:00 a.m. - 12:00 p.m.
11:00 a.m. - 12:00 p.m.
12:30 p.m. - 2:00 p.m •.
12:30 p.m. - 2:00 p.m.
2:30 p.m. - 4:00 p.m.
To be determined
Time
1:00 p.m. - 2:15 p.m.
1:00 p.m. - 2:15 p.m.
Room Seating 1988 (1987)
Westin 350 Rounds of 10 (RIO, 125) Mercer I 144 (50)
Mercer II 60 Classroom (50) Mercer II 60 Classroom (75)
Ranier 350 R of 10
Ranier 350 R of 10 (900 Theatre)
? ?
Room Seating 1988 (1987) Olympic 450 (500)
Mercer VII 145 (150)
1-1
~
t:id 1-1 ~
~ N
...
MONDAY, JULY 4 (CON'T)
Title Time Room Seatin~ 1988 (1987)
Forum: Kiwanianne 1:00 p.m. - 2:15 p.m. Mercer I 144 (200) Forum: Youth Services 1:00 p.m. - 2:15 p.m. Mercer II 150 (150) Forum: Effective Club 1:00 p.m. - 2:15 p.m. Nisqually 275 (200) Board Meetings
Open Discussion: 1:00 p.m. - 2:15 p.m. Mercer IV 150 (50 each) French/Spanish
Forum: The Club 1:00 p.m .. - 2:15 p.m. Flag 400 (150)
Meeting as "The Best Pavillion B
Show in Town
..
Forum: Flagship Clubs 1:00 p.m. - 2:15 p.m. ? ?
(Founding clubs in major metropolitan areas)
Forum: Club Secretaries 2:30 p.m. - 3:45 p.m. Nisqually 275 (200)
Seminar: Presidents-elect 2: 30 p .m. - 4:00 p.m. Ranier 350 R of 10 (900) Seminar: New Club Building 2:30 p.m. - 4:00 p.m. Snoqualmie 700 (900)
and Development
Forum: Circle K Clubs 2:30 p.m. - 3:45 p.m. Mercer I 144 (130) Forum: Young Astronauts 2:30 p.m. - 3:45 p.m. Mercer II 150 (250) Forum: Fund Raising 2:30 p.m. - 3:45 p.m. Mercer VII 145 (500) Forum: Current Club 2: 30 p .m. - 3:45 p.m. Flag B 400 (500) Presidents
TUESDAY, JULY 5
Title
- -
Time Room Seating 1988 (1987)Forum: Public Relations 1 :00 p .m. - 2:15 p.m. Orcas 180 (175) Open Discuss i<~m: Golden K 1:00 p.m. - 2:15 p.m. Lopez 180 (150) Forum: International Youth 1:00 p.m. - 2:15 p.m. Mercer IV 150 (150) Exchange
Forum: Keys to Recruiting 1: 00 p.m. - 2:15 p.m. Fidalgo 180 c2oq) Younger Members
Forum: Club Success Stories 1:00 p.m •. - 2:15 p.m. Nisqually 275 (450) Forum: Liability Insurance 1:00 p.m. - 2:15 p.m. Shaw 240 (450) Contemporary Issues Speaker 1:00 p.m. - 2:15 p.m. Snoqualmie 700 (1,000) Forum: Why You Should Want 1:00 p.m. - 2:15 p.m. Mercer I 144 (250) to Beco~e a Lieutenant
Governor
Forum: Building the Club 1:00 p.m. - 2:15 p.m. Mercer II 150 (450) Administrative Fund
Seminar: Membership 2:30 p.m. - 4:00 p.m. Snoqualmie 700 (900) Recruitment
Forum: Key Clubs 2:30 p.m. - 3:45 p.m. Lopez 180 (150) Forum: Why You Should Want 2:30 p.m. - 3:45 p.m. Fidalgo 180 (100) to Become a District Governor
Forum: Liability Insurance 2:30 p.m. - 3:45 p.m. Shaw 240 (450) Forum: Spiritual Aims 2:30 p.m. - 3:45 p.m. Mercer II 150 (150)
WEDNESDAY, JULY 6 Title
Forum: ~ajor Emphasis Program
Seminar: 1988/89 Lieutenant Governors Forum: Fund Raising Forum: Club/District Bulletins
Forum: Membership Retention
Forum: Community Service Forum: History of Kiwanis Forum: Builders Clubs Meeting: 1988/89 Onto Convention District Chairman
Seminar: Club Presidents- elect
Time
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:30 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:15 a.m.
10:00 a.m. - 11:30 a.m.
Room Seating 1988 (1987) Olympic 450 ( 450)-
Snoqualmie 700 (550)
Orcas 180 (450)
Lopez 180 (100)
Shaw 240 (450)
Nisqually 275 (450) Fidalgo 180 (250) Mercer I 144 (100) Mercer II 150 (None)
Ranier 350 R of 10
PROPOSED GUIDELINES FOR
NON-DUES/REGISTRATION FEES REVENUE GENERATION
EXHIBIT 128
TO COMPLEMENT THE KIWANIS INTERNATIONAL CONVENTION BUDGET
1. Kiwanis International's intent is to identify, solicit, and establish approved alternate sources of income to defray a portion of the
increasing costs of operation of the annual International Convention.
2. All sources of income shall be from sources whose activities shall not impugn the good name of Kiwanis. Such income shall be used for the general purposes of the Kiwanis International Convention and such use shall be consistent with all established policies and practices of Kiwanis International.
3. Efforts will be made to coordinate these solicitations with, but not necessarily through, the Convention Host Committee.
4. All contracts, other than purchase orders and advertising agreements, must be signed by the International Secretary or his designee.
5. Financial support of any individual event, activity, publication, etc., by an organization outside the Kiwanis International family is not endor- sement or promotion of that organization by Kiwanis International.
6. Monies generated must be processed through the Kiwanis International Finance Department consistent with its normal operations. Monies may be used only to defray expenses incurred in the planning, preparation, and/or execution of the Convention, its related events, activities, and/or materials.
7. Relationships should be sought only with reputable, reliable concerns.
8. All arrangements made are subject to review by the Kiwanis International Board Committee on Conventions.
EXHIBIT #29
REPORT OF THE BOARD COMMITTEE ON POLICIES, PROCEDURES AND STRUCTURES TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
January 20-26, 1988
Date of the Committee Meeting: October 14-15, 1987
Place of the Committee Meeting: Kiwanis International Office, Indianapolis, Indiana
Present: Members - W.J. Blechman, M.D., Frank J.· DiNoto, Robert L. Mccurley, Jr.
Chairman - Noris A. Lusche
Staff - William A. Brown, A.G. Terry Shaffer Review of Committee Responsibilities
The Committee reviewed its responsibilities and delineated its responsibilities as follows:
Recommendation #1:
The Committee recommends Procedure 112 be amended as follows:
Policies, Procedures and Structures
a. Policies and Procedures - Prepare or review any amendments to Board Policies and Procedures, including designation of the section or sec- tions which should be amended or modified.
b. Structure - Review and recommend any modifications in administration and organizational functioning of Kiwanis International, its Board of
Trustees, districts, and clubs.
c. Constitution and Bylaws -
Finance:
(1) Prepare or review Board amendments to the Constitution and Bylaws and to the standard form of district and club bylaws.
(2) Review amendments to district and club bylaws to determine their acceptability.
(3) Review as to form proposed amendments by others to the Constitution and Bylaws.
I move that Recommendation #1 be adopted.
(Adopted) None
Procedure: Amend Procedure 112
Definition of Kiwanis Club "In Good Standing"
The Committee received for further study a proposed definition of a club "in good standing."
Rights and Privileges of a Provisional District of Kiwanis
Staff was requested to study the rights and privileges that should be provided to a provisional district. This includes using a name other than "district,"
which is misleading. The Committee referred to current Procedures and noted that Procedure 892.3 specifically refers to the "Provisional District of Korea.,"
This reference to a specific provisional district should be removed.
Recommendation #2:
The Committee recommends that Procedure 892.3 (Governor-elect Training Con- ference Travel) be amended as follows:
Kiwanis International shall pay the travel expenses to the Governors- elect Training Conference of governors-elect and the governors-elect of provisional districts.
I move that Recommendation #2 be adopted.
(Adopted) Finance: None
Procedure: Amend Procedure 892.3
Letter from Kiwanis Club of Columbia, Missouri
A request was received from the Kiwanis Club of Columbia, Missouri, to reduce the minimum number necessary for a quorum for a meeting of the board to one- third rather than a majority. The Committee rejected this request since it would not be in the best interests of Kiwanis.
Circularization of Kiwanis Clubs and Kiwanis Members by Travel Agencies for Tours and Other Promotions
The Committee reviewed information relative to travel agencies circularizing Kiwanis clubs and Kiwanis members for tours and other promotions.
Recommendation #3:
The Committee recommends that Policy D(4)b(2) be amended to read: A commer- cial organization or Kiwanis club shall not circularize for sale any product or service or promote any program or project to Kiwanis clubs or members within the district without the prior approval of the district board of
trustees. A Kiwanis club or district shall not circularize for sale any product or service or promote any project or program outside the district, or a non-districted club outside its area, without the prior approval of the Board of Trustees of Kiwanis International.
-3-
I move that Recommendation #3 be adopted.
(Adopted) Finance: None
Procedure: Amend Policy D(4)b(2) - requires publication in KIWANIS magazine Licensing Agreements re: - Use of Kiwanis Mark
The Committee received for study the concept of licensing of Kiwanis marks.
Suggestion re: Invitation to Council of Widows of Past Presidents of Kiwanis International Foundation
A request that widows of Past Presidents of the Kiwanis International Foundation (who are not widows of Past Presidents of Kiwanis International) be invited to the October Council Meeting was not approved.
Presentation of Amendments at Council
The Committee of Past Presidents recommended that Bylaw amendments proposed to the October meeting of International Council be limited to matters which are clearly of a "housekeeping" or "emergency" nature. The terms "housekeeping" and
"emergency'' are difficult to define, but such definitions are the responsibility of the Board of Trustees. The Committee recommends the Board of Trustees be selective in proposing amendments to Council.
District Receptions at Convention for Newly Elected International Presidents The Committee of Past Presidents recommended that the Board consider a policy or procedure limiting district expenditurei at International Conventions for a party following the election of International Presidents. The Committee finds this expense is a district prerogative and not a matter for regulation by the Board of Trustees.
Inclusion of Past Governors on District Boards of Trustees
Some district bylaws provide for one or more past district governors (in addi- tion to the Immediate Past Governor) being members of the district board. The Board has been requested to determine if such bylaws are contrary to Article V, Section 2 of the Bylaws of Kiwanis International, which are as follows: "The board of trustees of a district shall consist of the District Governor, the Governor-elect, the Immediate Past Governor, the Lieutenant Governors, the Treasurer, and the Secretary of said district."
-4- Recommendation #4:
The Committee recommends that the Board interpret Article V, Section 2 of the Bylaws of Kiwanis International, effective October 1, 1988, as follows:
The district board of trustees shall consist only of the Governor, Governor-elect, Immediate Past Governor, Lieutenant Governors, Treasurer and Secretary of said district.
I move that Recommendation #4 be adopted.
Finance: None
Policy/Procedure: Interpretation of International Bylaws - requires publication in KIWANIS magazine
(Adopted)
A district may desire the counsel and advice of more than one past governor to the district board. Accordingly, the Committee recommends that an
amendment to the International Bylaws be proposed by the Board of Trustees at the Seattle Convention.
Recommendation #5:
The Committee recommends that an amendment to the International Bylaws be proposed by the Board of Trustees at the Seattle Conven- tion to amend Article V, Section 2 of the Bylaws of Kiwanis
International by adding the following sentence: ''The district bylaws may provide for not more than two (2) additional past governors to be members of said board."
I move that Recommendation #5 be adopted.
Finance: None
Policy/Procedure: None
Insertion of Board Approved Policies and·Procedures
The following new or revised policies and procedures are approved:
Procedure 816.1 - Capitalized Value (amended - see report of Committee on Finance)
(Adopted)
Procedure 809.4 - Competitive Bids - Materials .. ,· ·P-roducts·· and- Services (amended - see Report of Committee on Finance)
Procedure 154.2
Policy B(9)
-5-
Standing Rules for the House of Delegates at an
International Convention (new - see Report of Committee on Communications and Conventions)
- Indemnification Policy for Kiwanis International (new - see Report of Committee on Administration)
The Committee reviewed the amendment to Procedure 155.3(f) (1) passed by the Board of Trustees (see October Report of Committee on Communications and
Conventions) relative to exhibitors taking names/orders at International Conven- tions which reads as follows: "Prohibited activities shall be solicitation or acceptance of financial gifts or pledges, or the selling or taking of orders for goods or services by exhibitors, individuals, Kiwanis districts or clubs, at or within the exhibit hall and/or convention center, with the exception of the Kiwanis International Foundation and the Kiwanis International Supplies Depart- ment, provided, however, that this procedure shall not preclude exhibitors who provide fund raising ideas for Kiwanis clubs from taking the names of such Kiwa- nis clubs or from taking orders for goods or services from clubs expressing an interest in such fund raising activities." The Committee concluded that the wording as approved as to taking orders may be confusing, and recommends the following wording be added to the Prohibited Activities Section 155.3(f) (1):
Recommendation #6:
The Co.mmittee recommends that Procedure 155.3(f) (1) read as follows:
"Prohibited activities shall be solicitation or acceptance of financial gifts or pledges, or the selling ee takiag erdere of goods or services by exhibitors, individuals, Kiwanis districts or clubs, at or within the exhi- bit hall and/or convention center, with the exception of the Kiwanis Inter- national Foundation and the Kiwanis International Supplies Department;
however, exhibitors, individuals, and Kiwanis districts or clubs which pro- vide fund raising ideas for Kiwanis clubs may be permitted to take names of interested individuals or orders for goods or services from clubs expressing interest in such fund raising activities.
Finance:
Procedure:
I move that Recommendation #6 be adopte~.
None Amended
Recognition for Clubs in Formation
(Adopted)
The advisability of providing a tangible recognition for clubs in formation was discussed and referred to the Committee on Member Services.
-6-
Clarification of Seattle Election Procedures
There have been requests for clarification of the election procedures relative to the new Board representation plan, specifically when there is a sole can- didate for the guaranteed non-u.s. seat. Currently, Rule 16 of the "Standing Rules for the House of Delegates at an International Convention" (Procedure
154.2) states, "Any candidate who is unopposed for office may be elected by a voice vote." The Committee proposes to amend Rule 16 with the requested clari- fication.
Recommendation #7:
The Committee recommends that the following clarification of election proce- dures be added to Procedure 154.2, "Standing Rules for the House of Delega- tes at an International Convention," Rule 16: "When there is a sole candidate for the non-u.s. guaranteed seat, that candidate shall be nomi- nated in the Conference on Nominations. This nominee shall be listed with all other candidates in the Report of the Conference on Nominations. The presiding officer shall call for nominations from the floor during the House of Delegates. If the nominee remains the sole non-u.s. candidate for the office of Trustee, the presiding officer will declare the nominee elected. The presiding officer shall then announce the total number and the term or terms of Trustees to be elected."
Finance:
Procedure:
I move that Recommendation #7 be adopted.
None
Amend Procedure 154.2
(Adopted)
Respectfully submitted, W.J. BLECHMAN, M.D.
FRANK J. DINOTO
ROBERT L. MCCURLEY, JR.
NORIS A. LUSCHE, Chairman
EXHIBIT #30
REPORT OF THE BOARD COMMITTEE ON FINANCE
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES January 20-26, 1988
Dates of Committee Meeting: January 22, 1988 Place of Committee Meeting: International Office Present: Members
Chairman Staff Other
- C.A. Dillon, Jr., Frank J. DiNoto, Kurt K. Huber, M.D., Noris A. Lusche, Robert A. Wagner
- W.J. "Wil" Blechman, M.D.
- Donald R. Collins, Kevin iJ. Krepinevich, Robert M.
Scroggin, Kathy Cadwell
- Gene R. Overholt, Anton J. "Tony" Kaiser, Phillip A. Bounsal1 and John B. Crane, Representatives of Ernst & Whinney, Auditing Firm
EASTERN CANADA AND THE CARIBBEAN
The Connnittee reviewed the written request for the annual subsidy from the Secretary-Treasurer of the EC & C District. The cost of servicing Caribbean clubs was detailed.
The Connnittee accepted the report from the EC & C District and expressed its appreciation for the well-prepared information.
ANNUAL AUDIT REPORTS
Representatives from the firm of Ernst & Whinney presented the tentative annual audited financial reports for Kiwanis International, Key Club International, and Circle K Internatfonal for the fiscal year ending September 30, 1987. Dis- cussion included highlights of the changes in presentation from prior finan- cial reports and significant elements of the reports.
Recommendation #1:
The Committee recommends that the audit reports of Kiwanis International, Key Club International, and Circle K International be adopted.
I move that Recommendation #1 be adopted.
(Adopted) Finance: None
Procedure: In compliance OPERATIONAL PLAN FOR 1988/89
The Committee reviewed the 1988/89 Operational Plan for the Finance Department.
It is anticipated that the plan will be submitted for Board consideration in May.
-2- INVOICING CLUBS FOR MEMBERSHIP DIFFERENCES
An analysis by staff indicated that approximately 300 clubs were reporting a higher number of members on the official monthly reports for March and September than the number shown and paid for on the semi-annual billing statement. When this occurs, the procedure presently being followed is to send a letter to the club advising them that they must pay dues for the higher number reflected on the official monthly report. Only a small percentage of clubs have actually paid the amount requested. The Committee discussed this process and felt that
sending a regular invoice would be a more effective method of requiring payment of dues from clubs, since the amount invoiced will subsequ~ntly appear on the accounts receivable statement. Hereafter, staff will carry out the invoice pro- cedure.
PROCEDURE CHANGES RESULTING FROM COMPLIANCE REVIEW OF FINANCIAL PROCEDURES Staff presented a report concerning compliance with current financial proce- dures. As a result of reviewing the report, the Committee recommends the following procedures be amended.
Procedure 804.9
This procedure currently contains reference to a forward plan for the next two years.
Recommendation #2:
The Committee recommends that the reference to two years be deleted and that this procedure be amended to read as follows:
Procedure 804.9 - Adoption by the Board
By the October meeting, the Board shall adopt the operating and capi- tal budgets for the curren~ fiscal year and the forward plan.
I move that Recommendation #2 be adopted.
(Adopted) Finance: None
Procedure: Amended procedure - refer to Board Committee on Policies, Pro- cedures and Structures
Procedure 895.1
The Committee discussed and reviewed Procedure 895.1 - Recommendations Involving Management Information Services, which reads as follows:
Effective October 1, 1980, all Board Committee recommendations involving Management Information Services shall be referred to the Board Committee on Finance and Administration for review and recommen- dation prior to implementation._ (10/3/80)