DIST
PROJECT 39 PROJECT 39
W. DONALD GOODFELLOW, Q.C
ANTON J. KAI SER EYJOLFUR SIGURDSSON
WILLIAM L. LIEBER, Chairman
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I
EXHIBIT A EXHIBIT B EXHIBIT C
Exhibit A of the Report of the Board Committee on Member Services and International Extension, ''Charters Revoked at the International Board Meeting, Jariuary 25-29, 1989," is now Exhibit #12 of the January 25-29, 1989, Minutes.
Exhibit B of the Report of the Board Committee on Member Services and International Extension, "Winners of 1987-88 District Adminis- trative Excellence Award Program," is now Exhibit #13 of the January 25-29, 1989, Minutes.
Exhibit C of the Report of the Board Committee on Member Services and International Extension, "1987-88 Distinguished Governor Awards," is now Exhibit #14 of the January 25-29, 1989, Minutes.
THE FOLLOWING CHARTERS WERE REVOKED AT THE INTERNATIONAL BOARD MEETING
January 25-29, 1989
ORGANIZATION NOT-MEETING
CLUBS BY DISTRICT KEY NO. DATE DATE
FLORIDA
Gulf Beaches, Madeira
Beach, FL 07787 05-21-75 04-30-88
Miami International Air-
port, Miami, FL 05133 06-11-59 04-30-88
Panama City Beach, FL. 11313 09-25-84 02-01-88 South Jacksonville Beaches,
FL 10770 09-08-82 04-29-88
KANSAS
Alexander, KS 03777 01-28-52 09-15-87
NEW JERSEY
Atlantic Highlands, NJ 07149 03-01-73 06-30-87
Franklin, NJ 02803 09-12-46 09-30-87
Kinnelon-Butler, NJ 09278 08-29-78 09-30-87 NEW YORK
Borough Park, Brooklyn, NY 04388 03-03-55 09-30-88 Bronx-Northeast, NY 02243 09-08-38 11-14-87
Corinth, NY 10378 06-23-81 11-14-87
Kings Plaza, Brooklyn, NY 06833 08-25-71 09-30-88 Long Island Southwest
Golden K, NY 12090 08-28-87 09-30-88
Middle Island, NY 08251 02-24-76. 08-25-88 Midwood, Brooklyn, NY 04513 09-21-55 08-25-88 Riverhead Golden K, NY 10493 09-29-81 08-25-88 Schenectady, Golden K, NY 08503 09-24-76 11-14-87 Spring Creek, Brooklyn, NY 11734 05-27-86 09-30-88
West Harlem, NY 12019 06-12-87 08-25-88
PACIFIC NORTHWEST
Penticton, Sundowners, BC,
Canada 08577 11-26-76 03-31-88
Phoenix-Talent, Medford, OR 06296 09-20-67 09-30-88 PENNSYLVANIA
Renovo Area, PA 10674 04-25-82 08-26-88
PHILIPPINE SOUTH
Golden K of Davao City,
Philippines 09780 07-20-79 04-01-86
Metro Ozamis, Ozamis City,
Philippines 10776 08-16-82 04-01-86
EXHIBIT #12
OUTSTANDING ACCT'S RECEIVABLE
$
-o-
25.50 391.35
-0-
70.75
-o- -o-
102.70
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366.35 516.00 157.80 30.00
-0- 92.05
-o-
331.90
-o-
848.25
-o- -o-
249.85
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ORGANIZATION NOT-MEETING OUTSTANDING CLUBS BY DISTRICT KEY NO. DATE DATE ACCT' S ··RECEIVABLE
TEXAS-OKLAHOMA
Collinsville, OK 01864 06-04-29 09-30-88 $ 10.00
Hooks, TX 11685 03-24-86 01-01-88 315.60
Midtown, Corpus Christi,
TX 04804 05-29-57 09-30-88
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Rockwall, TX 11955 03-12-87 04-22-88 578.55
West Brazos, West Colum-
bia, TX 12111 09-23-87 02-01-88 -0-
WISCONSIN-UPPER MICHIGAN
Evansville, WI 12129 09-29-87 12-01-87 328.75
Wesley Park, Golden K,
West Allis, WI 09071 02-21-78 03-14-88
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TOTAL: 31
$ 4,415.40
EXHIBIT #13
WINNERS OF
1987-88 DISTRICT ADUNISTRATIVE EXCELLENCE AWARD PROGRAM
DIAMOND GROUP
(12,000 members or more)
RUBY GROUP
(9,000-11,999 members)
EMERALD GROUP
(5,000-8,999 members)
CORAL GROUP
(2,000-4,999 members)
PEARL GROUP (1,999 or fewer)
Honor District: California-Nevada-Hawaii Honorable Mention: Ohio
Honor District: Carolinas Honorable mention: Georgia
Honor District: Kentucky-Tennessee Honorable Mention: New Jersey
Honor District: Rocky Mountain Honorable Mention: Kansas
Honor District: Australia Honorable Mention: New Zealand
EXHIBIT #14 1987-88 ADUNISTRATIVE YEAR
President: Anton J. Kaiser
Distinguished Governor Award
District Immediate Pa$t Governor (and wife)
Australia Peter H. Cattrall (Jan)
Austria-Germany Hans Servais (Annelie)
Belgium-France-Luxembourg-Monaco Dr. Guy Caron (Marielou)
California-Nevada-Hawaii Robert Jolley (Marcia)
Carolinas Leo J. Sheetz (Mary)
Georgia George M. Scheer, Jr. (Michele)
Indiana William J. Dawson (Barbara)
Italy Isidoro Privitera (Lena)
Kansas Eliot H. Potter (Treva)
Kentucky-Tennessee Ronald Lee Logsdon (Barbara)
Michigan James D. Heymes (Charlotte)
Netherlands Bert Van Leeuwen (Lia)
New Jersey James R. Washington (Alice)
Ohio Douglas R.K. Everett (Joan)
Rocky Mountain Raymond A. Wallander (Carol)
EXHIBIT #15
REPORT OF THE BOARD COMMITTEE ON EDUCATION AND PROGRAM DEVELOPMENT TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
January 25-29, 1989
Date of Committee Meeting: January 25 and 26, 1989
Place of Committee Meeting: International Office, Indianapolis, Indiana Present: Members-
Chairman- Staff- Guests-
EDUCATION DEPARTMENT
Status Report
Don Miles, J.D.; John D. Morton, Sr.; Robert A.
Wagner
W. J. "Wil" Blechman, M.D.
John E. Johnson, Christopher J. Rice
Kevin W. Krepinevich, Noris A. Lusche, Gene R.
Overholt
The Committee reviewed the status report summarizing department activities since the October Board meeting. The Committee noted that the training of trainers for the Kiwanis Leadership Training Program will be co-mpleted for 34 Kiwanis districts by February 25, 1989.
1989-90 Operating Plan and Budget
The Committee reviewed the proposed 1989-90 Operating Plan and Budget for Educa- tion and made suggestions to staff for consideration prior to the May Board meeting.
Kiwanis Leadership Training Program
The Committee reviewed an update of the Kiwanis Leadership Training Program and commented on the Certified Kiwanis Trainers, program length, district organiza- tional efforts, and potential actions for the long term evaluation of the use of program contents by participants and the program's impact on clubs. The Commit- tee will follow-up with Professor Robert Mooney's (Southwest Texas State)
efforts to design measures of overall program impact. Professor Mooney is one of the Certified Kiwanis Trainers. The Committee was pleased to note the inter- departmental cooperation of Education and Public Relations to design a promo- tional campaign for the program.
The Committee reviewed a draft of materials pertaining to the preparation and training of incoming lieutenant governors by the governor-elect. This material is to be included in the Governor's and District Secretary's Reference Guide distributed in March. The Committee applauded the new focus and suggested addi- tions to further improve the practical value to governors-elect.
-2- Govenors-elect Training Conference
The Committee Members reviewed and suggested further modifications in the Agenda and worked with staff on developing the content and approach to be taken on por- tions of the. program for which they have specific responsibility. The Committee also reviewed preliminary results of a survey of governors-elect noting that perceived needs lie primarily in the areas of growth and training.
Club Officer Packet
The Committee reviewed the contents of the 1989~90 Club Officer Packet to be distributed to cl~bs on May 15, 1989. The Committee suggested that for 1990-91, a comprehensive club officer packet including most materials for the year be piloted in one or oore districts. This pilot would be designed to reinforce club efforts to prepare better and plan for the upcoming year and also reduce the volume of Kiwanis mailings throughout the year. It was noted that prior to the mailing of such a comprehensive packet, clubs would require intensive educa- tion regarding the packet's significance.
End-of-the-Year Survey
The Board Committee on Member Services and International Extension proposed that an end-of-the-year survey be developed to determine th~ perception by governors and lieutenant governors of the value of services and materials provided by Kiwanis International. This would provide important data for our effort to upgrade continv ally our materials and programs. The Committee strongly endorsed the concept.
Convention Meeting for Governor-elect Candidates
The chairman advised the Committee Members of a plan to invite all prospective candidates for the office of Governor-elect to a one hour meeting during the Orlando International Convention. Such a meeting is to provide these individuals with preliminary information regarding the planned HEP as well as certain specific items to help improve the potential of the person who becomes governor-elect.
Program For New Trustees
The Committee discussed the desirability of providing new Trustees with early exposure to the International Office and to some of those with whom they will be working.
Recommendation #1
The Committee recommends that new International Trustees spend one addi- tional day, prior to the fall Board Meeting at the Kiwanis International Office to meet and visit with department heads.
I move that Recommendation fll be adopted.
(Adpoted) Finance: $296.00 in 1989-90 budget
Procedure: In compliance
-3- Educational Role of Kiwanis International
The Committee wishes to place on record its feeling that education must be a top priority of Kiwanis International. The goal of programs developed and imple- mented by the Education Department must be to provide consistency of content and professional quality of materials and programs provided to Kiwanians at all levels. The Committee also discussed the desired long-term direction of the Education Department and agreed that this direction should include the develop- ment of new educational programs for other club officers and directors, lieute- nant governors, district chairmen, and club members. Some of the types of
educational efforts eventually could also include programs for personal and pro- fessional improvement and be an additional bonus available for members of the organization. The Committee recommends modification of the Long Range Plan to allow more rapid action by the Department in these areas.
PROGRAM DEVELOPMENT
Kiwanis International Friendship Program
The Committee reviewed the status report for Program Development and commented on the progress of the youth exchange program. Several aspects of the program will tend to slow its initial growth; it deserves time to develop a following on the local level before the Board scrutinizes it for breadth or depth of club support. The Committee b~lieves the program should be given two additional years to grow before a Board Committee studies it again.
Special Olympics Campaign
The Committee discussed the limited support given by clubs to the fund-raising campaign for the Special Olympics International Winter Games. Special Olympics International concedes that it did not marshal the support for the program on the local level that it had pledged, and it is now renewing efforts to get Spe.cial Olympics representatives out into Kiwanis clubs.
1989-90 Operational Plan
The Committee reviewed and accepted the 1989-90 Operational Plan for the Program Development Department. It noted that the summary sheet provides little detail on projects which caused significant line item increases and asked for a more detailed narrative on these projects. However, the Committee feels it has enough information to approve the Plan at this time.
Translations
The Committee noted that many materials available from the Program Development Department had not been translated previously. Therefore, the Committee was
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pleased to learn that the International Extension Department has put into its 1989-90 Operational Plan the employment of three part-time translators. The Committee hopes this will allow translation of more of the current library of materials now available only in English. At the same time the Committee urges greater interaction by staff with non-North American areas to encourage develop- ment of high quality programs unique to the societies making up Kiwanis Inter- national.
Invent America!
The Committee reviewed and rejected a request from Invent America! to mail a flyer to all clubs. The flyer would have described a kit of materials clubs could buy for local schools.
Portable MEP Display for District Conventions
The Committee reviewed information on the cost and effectiveness of a portable display on the MEP that could be sent to district conventions. The Committee concluded that the educational benefits of a display did not merit the cost and staff time required.
Terrific Kids as a Registered Service Mark
An advocate for the Terrific Kids program, which was started by a Kiwanian in the Carolinas District, has urged Kiwanis International to register "Terrific Kids" as a service mark of the organization. This would protect the term from use by other organizations.
The Committee reviewed the history of the Terrific Kids service project and noted its popularity and growth over the last three years, during which it also has been used outside the Carolinas district. It also appears to be a program that will continue in popularity for many years to come. There is precedent for Kiwanis to register a service program; for instance, Operation Drug Alert was registered. And, there are funds budgeted for the purpose of registering ser- vice marks.
Recommendation #2:
The Committee recommends that the Board ask staff to register
"Terrific Kids" and related phrases as a service mark of Kiwanis International.
I move that Recommendation #2 be adopted.
(Adopted) Finance: Budgeted
Procedure: In compliance
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The Committee also suggests that the Administration Committee consider deve- loping a procedure that would outline criteria for registering Kiwanis service marks.
Respectfully submitted~
DON MILES, J.D.
JOHN D. MORTON, SR.
ROBERT A. WAGNER
W. J. "WIL" BLECHMAN, Chairman
EXHIBIT #16
REPORT OF THE BOARD COMMITTEE ON COMMUNICATIONS AND CONVENTIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
January 25-29, 1989
Dates of Committee Meeting: January 25-26, 1989 Place of Committee Meeting: International Office Present: Members
Chairman Staff
- Robert L. Mccurley, Jr. and Robert E. Wales - C. A. Dillon, Jr. (acting)
- David Blackmer, Patrick Hatcher, Larry J. Horney, John Johnson, Chuck Jonak, Kevin Krepinevich, Kelly Sears, A.G. Terry Shaffer, David Williams Absent
Status Report
- Arthur D. Swanberg
The Committee reviewed the Communications Division's Status Report, commending Staff on its overall efforts and attention to detail.
Unfinished Business
Travel Management Program
The Committee discussed a proposed Travel Management Program. Ten companies have submitted bids and proposals that would allow Kiwanis International to initiate a control/management system for all official travel. Among the many benefits of such a system are a revenue-sharing plan with the selected travel company, group-meeting discountsr an
estimated overall savings of 20-30 percent, historical reports on travel costs, controls of travel procedures, and long-range itinerary
development. Kiwanis International is somewhat late in considering what is called a Corporate Management Travel Program; Staff interviews and research have revealed that both large and small companies, including associations, have had such programs in place for some time and are working with agencies specializing in business and corporate travel.
Recommendation #1:
The Committee recommends that Staff develop and present a comprehensive Travel Management Program and procedures for implementation to the International Board of Trustees.
I move that Recommendation #1 be adopted.
Finance: None at present Procedure: In compliance
(Adopted)
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New Business
1989-90 Operational Plans and Budgets
The Committee reviewed the proposed 1989-90 Operational Plans and Budgets for the Advertising, Magazine, Meetings and Conventions,
Publications, and Public Relations Departments and made suggestions to Staff for consideration prior to the May Board meeting.
The Committee noted that the 1989-90 Operational Plan and Budget for the Publications Department included a $1,373 increase (to $31,873) for the production of the North American Edition of the Bulletin for Kiwanis Officers (BKO). However, revenues--from BKO subscriptions--were estimated to be $30,500, the same as 1988-89. Though anticipated membership growth may result in more BKO subscriptions, the Committee concluded that a modest subscription rate increase of 10 cen~s to $1.10, which would generate an estimated total revenue of $33,550, would offset any line-item deficit during the 1989-90 administrative year, as well as create a surplus for the future.
Recommendation #2:
The Committee recommends that the annual subscription rate for the Bulletin for Kiwanis Officers (BKO) be increased by 10 cents to
$1.10, effective October 1, 1989.
I move that Recommendation #2 be adopted.
(Adopted) Finance: $3,050 er to be added to 149-4201-020 (BKO Subscriptions) in
the 1989-90 budget Procedure: In compliance Quotas for 1990 Convention
The Committee reviewed the recommended quotas for the 1990 St. Louis Convention and agreed that the formula utilized to establish the quotas should be maintained.
Recommendation #3:
The Committee recommends that quotas for the 1990 St. Louis Convention, as listed in Exhibit A, be approved.
I move that Recommendation #3 be adopted.
Finance: No impact
Procedure: In compliance
(Adopted)
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Selection of 1994 Convention Site
The Committee reviewed staff's report on the three cities under
consideration: Denver, Nashville, and New Orleans. The proposed Convention Center in Denver would not afford Kiwanis International the required number of elevated seats, and the Nashville facilities would be split between two locations. The hotel and facilities package in New Orleans meets all of our needs conveniently and cost-effectively.
Recommendation #4:
The Committee recommends that the 1994 Kiwanis International Convention be held in New Orleans, Louisiana.
I move that Recommendation #4 be adopted.
Finance: No impact
Procedure: In compliance
Selection of 1989 Kiwanis World Service Medal Recipient
(Adopted)
The Committee considered nine nominees for the 1989 Kiwanis World Service Medal. Each of these nominees has made outstanding contributions
through their commitments to service. The Committee selected Harriet Van Meter, founder of the International Book Project, for approval as the 1989 medal recipient. Since 1966, Mrs. Van Meter's program has distributed more
than 2 million books to schools, libraries, and individuals in 100 nations while fostering continuing international relationships between donors and recipients.
Recommendation #5:
The Committee recommends that the International Board approve the selection of Harriet Van Meter, founder of the International Book Project, as the 1989 Kiwanis World Service Medal recipient.
I move that Recommendation #5 be adopted.
(Adopted) Recommendation #6:
The Committee recommends that staff research and develop a set of written criteria, weighted for importance, to be utilized by the Board Committee and Board of Trustees for purposes of selecting the winner of the World 8ervice Medal beginning in 1990.
I move that Recommendation #6 be adopted.
(Adopted)
-4- Information/Discussion
Convention
St. Louis Convention
Staff brought the Committee up-to-date on the hotel and convention
facilities package in St. Louis, noting particularly the lack of elevated seating at the Convention Center. A maximum of 2,000 seats will be elevated using portable risers, and all other seats will be flat floor. Hotel
pricing and booking have not been arranged as of this date but will be reported at the May Board meeting.
Orlando Update
Staff reported that Convention Registration as of January 25th is at 852 people. More than
67%
of these registered attendees have purchased Superstar tickets.Final contracts with both the Smothers Brothers and the Fifth Dimension have been signed, and the Superstar flyer has gone to press.
The Contemporary Issues Session has been re-scheduled from Tuesday afternoon to Wednesday morning. C. ·Everett Koop has been invited to address this session. Staff has been asked to pursue William Bennett as another possible Issues Speaker.
At this time, the speaker for the Ladies/Guest Luncheon has not been confirmed. An invitation has been extended to Marilyn Quayle, and her response should be forthcoming.
Seminars and Forums
The Committee discussed a variety of steps that might be taken to improve the overall quality of convention programs and to ensure that presentations are of value to attendees and are consistent with the direction of programs of Kiwanis International. Suggestions included the following:
1) Program moderators should be selected by the International
President and President-elect based upon subject matter expertise and commitment to limit their role to that of moderator.
Moderators will be selected from among Trustees, Past
International Presidents, Past Trustees, current International Committee Chairmen, or other qualified Kiwanians.
2) Sergeant-at-Arms responsibilities at program sessions may be
expanded to include confirmation the day of the session on physical arrangements, and equipment and materials distribution to relieve staff for other Convention responsibilities.
3) Panelists should be selected solely on the basis of topic expertise, . and communications skills, should understand the program
objectives, and should submit in writing their plans/comments/
potential handouts for staff review and coordination at least one month prior to the Convention. When possible, selected Certified Kiwanis Trainers should be utilized. Staff should, when possible, limit its role to program development and coordination. In some cases, outside sources could be given the responsibility for program development.
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4) Thought should be given at future Conventions to provide a limited number of personal development sessions, perhaps organized and funded by major corporations.
Magazine
Operation K World
The Committee reviewed the progress on "Operation K World," the quarterly distribution of selected Kiwanis magazine editorial copy (not translated) to the editors of district publications for their use, as well as the return of story ideas from those editors to the Magazine Department.
This worldwide communications program is still in its initial stages, and the Committee requested that Staff provide an update at the May 1989 Board Meeting.
Circulation to Australia and New Zealand
Currently, Kiwanis magazine has a limited circulation to the
English-spea~ing nations of Australia and New Zealand (one copy to each club president). The Committee considered a Staff report regarding the possibility of expanding the magazine's distribution in those two
nations via a subscription campaign, which would be preceded by a readership survey. If the results of that read~rship survey were
positive, the subscription campaign would be implemented. The Committee requested that Staff proceed with its plans for the readership survey and report to the Committee at the May Board meeting.
Advertising
Kiwanis Magazine Promotion
The Committee reviewed again the August Kiwanis magazine promotion, specifically noting the results compiled from the completed and returned surveys that were a part of this program. These results were overwhelmingly positive. Special attention, however, has been given to the few negative points raised, most involving subscription delivery matters.
With the recent elimination of a number of official Kiwanis observances, including Kiwanis Magazine Week, continuation of this promotion on an annual basis was discussed as an option for further Staff consideration.
December 1989 Presidents Cruise
The Committee reviewed the planning and promotion of this program from its initial concept as a possible magazine promotion to its present form as an Alternative ~ource of Income to Kiwanis International. The Committee also discussed the announcement advertisement that appears in the January 1989 issue of Kiwanis magazine.
Summation reporting concerning this program will come from the
Administration Committee following the promotion's completion this coming December--in accordance with the Board's policies and procedures for Alternative Sources of Income.