cc: E.B. McKitrick, President KI .
gon L'Eplattenier Secretary General
KIWANIS INTERNATIONAL-EUROPE
Members of the Finance Committee KI
Enclosures
Members of the Board of Trustees KIE 1981/82 and 1982/83
Financial advisor
EXHIBIT F
KIWANIS INTERNATIONAL
l'.IWANIS INTERNATIONAL BUILDING. 101 EAST ERIE STREET, CHICAGO, IUINOIS 60611 ,, 312/943-2300 CABLE ADDRESS: KIWANINTL TELEX/TWX 910-221-4039
July 12, 1982 Egon L'Eplattenier, Secretary
Kiwanis International-Europe Dufourstrasse 1S3
CH-8008 Zurich, Switzerland · Dear Egon:
The matter of the 1980/81 fiscal year operating deficit, as discussed in your letter to International Secretary J. William Kleindorfer of May 28, 1982, was considered by the Kiwanis International Board Committee on Finance during its meeting in Minneapolis.
This deficit, converted to U.S. $27,820.14 applying the exchange rate to the S.Fr. 54'230.30 which prevailed on September 30, 1981 according to the Continental Bank in Chicago, was offset by liabilities-of-record in the amount of U.S. $28,469.24 consisting of expenses incurred by Kiwanis International on behalf of KI-E and identified as follows:
$ 1,739.88 708.03 472. 00 11,559.97
1,876.42 6,543.82 2,215.28 978.74 2,.37S.10
1980-81 KIWANIS MAGAZINE shipping expenses 10/82 - 4/82 KIWANIS MAGAZINE shipping expenses
5/82 - 9/82 estimated KIWANIS MAGAZINE shipping expenses Council, 1980 expenses for KI-E officials
Surface expenses, Governors-elect Conference, 1981
Travel/surface expenses, Governors-elect Conference, 1982 Supplies accounts receivable, 10/80 to present
Supplies orders recently received, not processed Surface expenses, Council, 1981, KI-E officials This accounting does not take into consideration the value of any KI-owned supplies in your office.
My best regards to you, as always.
cc: J. William Kleindorfer Robert M. Detloff Finance Departillent
Cordially,
~
u : tC/,i . ___ ,Z:,q;;,.,c_.,__._..,...._ .... ·"'•-'-C...~J
Ya~
M. Turnmire, ManagerINTERNATIONAL DEVELOPMENT
EXHIBIT #7
REPORT OF BOARD COMMITTEE ON PROGRAM SERVICES TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
September 30 - October 5, 1982 Dates of Committee Meeting:
Place of Committee Meetings:
October 1
&
3, 1982 General OfficePresent: Members - Mark Arthur, Jr., J. Donovan Jackson, Gene R. Overholt Chairman - Frank J. DiNoto
Staff - Fay H. McDonald, A. G. Terry Shaffer, Kenneth M. Ayers, James P. Tinsley, Jr., Donald Oberg, Raymond G. Jeanes LAWS, POLICIES AND STRUCTURE - Frank J. DiNoto, Chairman
Separation of Policies and Procedures
Much progress has been made in the matter of separating the current Policies and Procedures Manual into Policies and Procedures. The committee will continue its work between now and the next Board Meeting with the goal of completing the separating process by the end of the next Board Meeting. This will permit the distribution of the separation to each Board Member for review prior to the Spring Board Meeting and approval at that Board Meeting.
Review of KI-E Amendments
The amendments to Article X, Sections 1 and 5, of the Bylaws of Kiwanis International- Europe adopted at the 198+ International-Europe Convention were retained by last year's committee for further clarification. Attached as Exhibit A is a copy of these amend- ments. The committee recommends acceptance of Section 5, but refers Section 1, to the Board for either approval or disapproval due to a tie vote within the committee.
Recommendation #1:
The Committee recommends that Article X, Section 5, of the Bylaws of KI-E as contained in Exhibit A be adopted.
I move that recommendation l be adopted.
(Adopted)
Motion was made and seconded that Article X, Section 1, of.the Bylaws of KI-E, as adopted by KI-Eon May 29, 1981, and as contained in Exhibit A of the report, be approved.·
(Not Adopted)
The committee reviewed the amendments to the Constitution and Bylaws of Kiwanis International-Europe adopted at its 1982 Convention and desires to secure
further clarification before making its recommendation.
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Voting Procedure for Asia-Pacific Conference
The committee recognizes that the Asia-Pacific Conference takes on responsiblities beyond which it previously had since specified representation has been granted to the Asia-Pacific Area. In 1976 the Asia-Pacific Conference adopted the chief delegate voting procedure which allows each district, provisional district and country ~r geographic area to have one voting delegate. This voting procedure has been continued for each successive Asia-Pacific Conference.
Recommendation #2:
The Committee recommends that the Board of Trustees of Kiwanis International recognize and formally approve the chief delegate voting procedure that
has been in effect and has been utilized by the Asia-Pacific Conference since 1976.
I move that recommendation 2 be adopted.
(Adopted)
Republic of China District
President Johnny Roberts explained to the committee a situation which may involve some irregularities in the Republic of China District, and requested authority from the Board to determine the facts.
Recommendation #3:
The Committee recommends that President John T. Roberts be authorized to secure the services of persons necessary to investigate the situation in the Republic of China District or to take such actions as may be
necessary to resolve that situation.
I move that recommendation 3 be adopted.
(Adopted)
CONVENTION - J. Donovan Jackson, Chairman
Independent Travel Arrangements - Vienna Housing
A letter should be prepared by President John Roberts advising the districts that they should work with Kiwanis International on traveling to Vienna. Some districts are establishing travel arrangements independently and Kiwanis members may not have all the facts. Some of the attendees will find themselves in hotels miles from Vienna or in hotels that are not in the categories they prefer.
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Vienna Stage Manager
The committee believes that a person in Vienna should be used as the stage manager.
The committee accepted the recommendation that Dr. Scheib become the stage manager and that a contract be signed with him.
Vienna Shuttle System
The subway and trams will be utilized by substantially all Kiwanians as the shuttle in Vienna. The city of Vienna has agreed to a four-day pass at a cost of $4.70 per person registered for the Convention. The committee agreed that the four-day pass was the best method of handling the Vienna subway and tram transportation costs.
The amount involved is within budget.
Vienna Convention Program
The committee reviewed and approved the tentative program, including possible speakers. The morning sessions will start at 8:30 A.M. and be concluded by forums ending at 12:30 P.M. All afternoons are free. Evening sessions are planned for Sunday and Wednesday nights. Monday and Tuesday nights are reserved for district dinners.
Convention Forums in Vienna
The educational forums on membership growth, club administration, and community service--one each day--will be held at the end of the morning general sessions.
Such sessions will be held in the Stadthalle Arena because there are no smaller rooms available for such forums. A few smaller rooms (up to 120 capacity) may be available for some additional forums.
District Caucuses in Vienna
The Meetings and Conventions Department will contact the districts regarding the caucuses they wish to hold in Vienna and will work with the districts in establishing times and locations.
1989 Convention Site
The discussion on the site of the 1989 International Convention was postponed until the Board Meeting in January.
PROGRAM DEVELOPMENT - Frank J. DiNoto, Chairman
Selection of the 1983-84 International Theme, Goals and Major Emphasis Program The Committee discussed possibilities for a major focus in the area of the under-
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-privileged child during the 1983-84 administrative year. It was the feeling of the committee that any such focus should be called a "Major Emphasis Program."
The committee agreed that activity on behalf of the handicapped would provide all clubs ·with a multitude of project possibilities and personal involvement.
Recommendation #4:
The Committee recommends that the 1983-84 Major Emphasis Program be focused upon assistance to the physically and mentally handicapped.
I move that recommendation 4 be adopted.
(Adopted)
The committee will propose a Theme and Goals for 1983-84 at the January Meeting.
Schedule of Summer Leadership Education Conferences
The committee reconfirms action taken by the 1981-82 committee that the dates for the basic 1983 leadership education conferences conducted for officers- designate by district, division and club leaders be as follows:
.the Conference for Lieutenant Governors-designate - July 20-August 10;
.the Conference for Club Officers-designate - the month of August; and .the Club President-designate's Conference for Committee Chairmen and
Board of Directors - no later than September 15.
Recommendation Related to Governors-elect
The committee is aware of the fact that the 1983-84 budget does not provide for a Fall International Council such as we have had in the past. In addition, some of the 1982-83 governors-elect will not be in attendance at Vienna. (In 1982,
$35,000 was authorized for additional traning of the governors-elect in Minneapolis.) Because of these factors, training of the governors-elect beyond the March Con-
ference may not be practical, and thus the time for this training may be extended.
Recommendation #5:
The Committee recommends that an additional amount up to $10,000 be
authorized for the training of 1982-83 governors-elect at the March 1983 con- ference.
I move that recommendation 5 be adopted and referred to the Finance Committee for implementation.
(Adopted)
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KEY CLUB - Mark Arthur, Chairman
. Items Arising From Key Club International Convention A. Report of Board Representative
On behalf of the Board Representative, staff gave a financial report on the convention which indicated that Key Club ended well within budget. The committee was pleased with this outcome and commended staff on staying within budget.
B. Resolutions
The committee then reviewed the Resolutions as passed by the House of Delegates of the convention and found them to be in good order. They are attached as Exhibit 8.
C. Revoked Club List
A list of 185 Key Clubs to be revoked was then presented to the committee by staff for review and action. The committee expressed concern over the large number of clubs on the list but was informed that this figure is about the same as in past years.
Recommendation #6:
The committee recommends that the action taken by the Key Club Inter- national Board to revoke the charters as listed in Exhibit C be approved with the staff being authorized to remove names of clubs from the list until the final printing of the minutes.
I move that recommendation 6 be adopted.
0\doptedl
D. Amendments to the Constitution and Bylaws
The committee then reviewed the Amendments to the Key Club International Constitution and Bylaws as approved by the House of Delegates at the 39th Annual Convention. After a brief explanation from staff of each of the amendments, the ~ommittee found them to be acceptable.
Recommendation #7:
The committee recommends that the amendments to the Constitution and Bylaws of Key Club International as attached in Exhibit D be approved.
I move that recommendation 7 be adopted.
(~dopted)
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Report of Board Representative to Key Club International Valley Forge Board Meeting The committee then received a report by Trustee Mark Arthur in regard to the Board Meeting held August 25-27, 1982, at the Freedom's Foundation in Valley Forge, Pennsylvania. He indicated how very impressed he was with the actions of the Key Club International Board and with the manner in which they conducted the business of their meeting. He commented on the mature fashion and fine manner in which Inter- national President Joe Anderson conducted the meeting and represented the Key Club organization.
Items Arising Out of Board Meeting
The committee then reviewed several changes the Key Club Board voted to make in their Board Policies. These proposed changes are attached as Exhibit E. Policy 34 deleting designation of an official song and Policy 13-0-6 providing for selection of a pre- siding officer in the event of steps to remove the President of Key Club International were reviewed.
Recommendation #8:
The Committee recommends that Key Club Board Policies #34 and 13-0-6 be approved.
I move that recommendation 8 be adopted.
(Adopted)
After much discussion the committee feels that the proposed change in policy #2 which eliminates restrictions on travel by candidates for office in Key Club International is not in the best interest of Key Club International. However, it
also feels that the current policy also needs some clarification. These clarifications have been relayed to staff.
Recommendation #9:
The Committee recommends that the proposed change to Key Club Board Policy #2 not be approved but sent back to the Key Club Board for further study.
I move that recommendation 9 be adopted.
(Adopted)
Review of Key Club International Board Travel
The committee received reports of the travel of the Key Club International Board since their election in July and found that the travel was in line with Kiwanis
International Board Policies.
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Review of Public Relations Needs for Key Club International
The committee then reviewed a report from the Key Club Administrator regarding the Public Relations needs for Key Club International. The committee agrees that public relations is an important aspect of all our organizations. Therefore, the committee suggested that staff work with John McGehee and the Communications area to identify and develop a means for meeting the needs of both Key Club and Circle K and report back to the committee in January on the progress made in the area.
Review of "Give to Grow" Program
The committee then reviewed a report of the "Give to Grow" fund raising campaign and was extremely pleased at the unqualified success of the campaign representing total contributions of $7,555.40.
Report of Continuing Growth of Key Club International
The committee next received a report from the Key Club Administrator highlighting a nearly 4,000 member increase for the 1981-82 administrative year. The committee expressed their satisfaction with the growth and development of the organization.
CIRCLE K - Gene R. Overholt, Chairman 1981-82 Circle K Budget
The committee reviewed the 1981-82 Circle K Departmental Budget (Dept. 14) and found it to be in order. It is expected that the Circle K Department will end the administrative year with a moderate surplus. Available figures indicate that the Circle K International Convention also will show a slight surplus.
Amendments Adopted at the Fort Worth Convention
The committee discussed at length the amendments adopted by the House of Deleqates at the Circle K International Convention in Fort Worth (see attached Exhibit F).
Certain of these amendments dealing with the changes in the economic structure of Circle K had been presented to the Kiwanis Board of Trustees and were approved in concept at the January, 1982 meeting.
The committee reviewed Article VI, Section l which provides for the mailinq of actual membership forms and deletes the provision of an annual certificate of sponsorship: Article VI, Section 2 which deletes the necessity of compiling a list of the club membership to be resubmitted with annual sponsorship fee;
Article VI, Section 2A which assesses $5.00 annual dues per member; Article VI, Section 3 which enumerates services to members and requires membership forms and dues for new members to be. submitted, notwithstanding that the first sentence of said Section 3 was previously disapproved in concept. The committee feels that Section 3 does not require individual mailing of The Circle K Magazine.
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Recommendation #10:
The Committee recommends approval of Article VI, Section 1, Section 2, Section 2A, and Article VI, Section 3, as approved by the Circle K delegate body.
I move that reconnnendation 10 be adopted.
(Adopted)
After considerable study the committee feels that the deletion of the prior Article VI, Section 1 to wit:
"At the beginning of each school year and no later than September 15, the Administrator of Circle K International will send to the president of each sponsoring Kiwanis club, an "Annual Certificate of Sponsorship" outlining the
responsibilities of the sponsoring Kiwanis club. Such certificate should be signed by the Kiwanis president and returned with the applicable sponsorship fee to Circle K International. A Kiwanis club shall be required to show just cause for failure to continue sponsorship of a Circle K club, that was held in good standing during the previous administrative year, in a written report sub- mitted to the Circle K Administrator and Kiwanis District
Board."
was an oversight and pursuant to the authority granted the Board of Trustees of Kiwanis International in the Constitution and Bylaws of Circle K recommends as follows:
Recommendation #11:
The Committee recommends that Article VI, Section 1, as modified herein, be reinstated in the Constitution as Article VI, Section lA, as follows: "At the beginning of each school year and no later than September 15, the Administrator of Circle K International will send to the president of each sponsoring Kiwanis club an
"Annual Certificate of Sponsorship" outlining the responsibilities of the sponsoring Kiwanis club. Such certificate should be
signed by the Kiwanis president and returned with the applicable sponsorship fee to Circle K International. A Kiwanis club shall be requested to give its reasons for failure to continue sponsor- ship of a Circle K club, that was held in good standing during the previous administrative year, in a written report submitted to the Circle K Administrator and Kiwanis District Board. 11
I move that recommendation 11 be adopted.
(Adopted)
The result of the deletion of Article VI, Sections 4, 5, and 6 is to not require any repayment of the annual sponsorship fee by the sponsored Circle K club to the sponsoring Kiwanis club.
- 9 - Recommendation #12:
The Committee recommends that the Kiwanis International Board of Trustees approve the deletion of Article VI, Sections 4, 5, and 6, with the understanding that the Kiwanis International Board
Connnittee's representative and the Circle K International Board will work out a satisfactory solution to the problems and conflicts
resulting from this action.
I move that recommendation 12 be adopted.
(Adopted)
The deletion of Article VI, Section 7, removes the requirement for Circle K clubs to submit a second membership list in January to Circle K International.
Recommendation #13:
The Committee recommends approval of the deletion of Article VI, Section 7.
I move that recommendation 13 be adopted.
(Adopted)
The modification of Article IV, Section 8, Part A, would remove any li.mitation of Circle K district dues.
Reconnnendation f/14:
The Committee recommends that the amendment to Article IV, Section 8, Part A, be disapproved.
I move that recommendation 14 be adopted.
(Adopted)
The new Article II, Section 8-B, would allow those Circle K clubs outside the continental U.S. and provinces of Canada to vote by proxy on Amendments and Resolutions at the Circle K International convention.
Recommendation #15:
The Committee recommends that Article II, Section 8, Part B, be disapproved.
I move that recommendation 15 be adopted.
(Adopted)
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Modification of Article III, Section 5, Part C, states that requirements for membership cannot lead to discrimination based on race, sex, or religion.
Reconnnendation #16:
The Committee reconnnends approval of the amendment to Article III, Section 5, Part C.
I move that recommendation 16 be adopted.
(Adopted)
The modification of Article V, Section 4, Part A, requires the President of Circle K International to seek and maintain good public relations with Key Club International.
Recommendation #17:
The Committee recommends approval of the amendment to Article V, Section 4, Part A.
I move that recommendation 17 be adopted.
(Adopted)
The modification of Article V, Section 4, Part B, and Article V, Section 4, Part Bl, which removes the Secretary as having the sole responsibility for editing the official publication of the International Board and directed the Board of Officers to be responsible.
This is being retained for further study.
Article V, Section 9, Part B, provides an order in which Circle K Inter- national Officers are elected at an International Convention. Article V, Section 8, Part B, permits Circle K district Secretaries and Treasurers, in addition to Lieutenant Governors, to be delegates-at-large for clubs in their respective divisions and otherwise not represented at an Inter- national Convention.
Recommendation #18:
The Committee recommends that Article V, Section 9, Part B, and Article V, Section 8, Part B, be approved as adopted.
I move that recommendation 18 be adopted.
(Adopted) Circle K Charter Revocations
The Connnittee reviewed the list of Circle K charters to be revoked.
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Recommendation fll9;
The Committee recommends revocation of the charters listed in Exhibit G.
I move that recommendation 19 be adopted.
(Adopted)
Proposed 1982-83 Circle K Budget
The Committee reviewed the proposed 1982-83 Circle K budget (Department 14) and found it to be in order and voted to accept same as proposed. (Exhibit H.) Recommendation #20:
The Committee recommends approval of the 1982-83 Circle K International budget.
I move that recommendation 20 be adopted.
(Adopted)
Respectfully submitted,