summary of minutes

A meeting of the Board of Directors of Kiwanis International was held at the general office in Indianapolis, Indiana, September 29-5. October 1982. Voted that the special presidential investigative committees as listed in Appendix A to the President's message be approved. Voted that the exception be taken from this statement as not being representative of the Board's thinking.

Voted that approval be given to the action of the Executive Committee in the conference call of August 4, 1982. That the pension plan board members be the President of Kiwanis International, the Treasurer of Kiwanis International and the Secretary of Kiwanis International. Approval of transfer of membership of Kiwanians from one club to another in principle and that staff be instructed to develop the program and report back to the Board.

And while we may bear different titles, we are all Kiwanians, members of the International Board of Trustees.

POSSIBLE AGENDA TOPICS ATTACHMENT B

PROGRAM SERVICES

Review the findings of the Special KI/KI-E Study Committee and prepare any amendments to the Constitution/Bylaws/Working Agreement needed to implement
Develop the 1983-84 President's Projects, Theme and Goals
Complete the separation of the Policies and Administrative Procedures
Develop plans and agendae for the joint K-Family International Board meetings in January or February
Suggest agenda topics for the Governor's mid-winter meeting
Develop a Kiwanis International Service pamphlet on how to develop a "super service project" involving the entire Club membership
Select sites for the Conventions of 1989 and 1990
Consider changes in the role, contract, cost, etc., of the stage manager for Phoenix and subsequent Conventions
Evaluate the new Club President's Training Program for effectiveness. Determine what changes should be made (including substituting video action for the slides
Prepare agenda and support material for the Governors-Elect Training Conference
Review the current policies re advertising, including such practices as making parts of the Directory available to advertisers
Examine the current Kiwanis International Public Relations effort with the goal of strengthening and improving it
Determine current and future needs and capacities for providing translations of Kiwanis material into languages other than English
Review the current impact of the Kiwanis magazine
Initiate study to determine ways to provide overseas Kiwanians and Kiwanis officers with the Kiwanis Magazine (in whole or in part) and the BKO, including
With the assistance of the Special Committee on Literature Review, assess the current value and need for revision of the program literature prepared and
With the assistance of the Special Committee on International Committee Manual, prepare the manual for publication
Review the overall Kiwanis training effort to determine its effectiveness, suggesting improved techniques, materials and resources
Complete the 1982-83 Budget, including an estimated Cash Flow analysis
Using the above, plus defensible estimates of utilities and materials increased costs, initiate preparation of a 3-year cost forecast (1983-84 through 1986-87)
Complete the Accounting Manual and the Personnel Policy Manual (including a salary policy)
Review our supplies operations (perhaps comparing with Rotary and Lions, too) to develop ways to achieve an order of magnitude increase in sales and
Oversee acceptance of the new building, the gathering of data to define building operation costs, the establishment of a building maintenance program, and the
Propose a policy for the establishment and operation of a Building Reserve Fund
Review and revise, if necessary, Board policies concerning expense
Review and revise, if necessary, our new banking arrangements and our Short Tenn Asset Management policy

Review current advertising policies, including practices such as making portions of the Directory available to advertisers. Review Kiwanis' current International Public Relations effort with a view to strengthening and improving it. Begin study to determine ways to equip Kiwanis Magazine and Kiwanis overseas Kiwanis Magazine (in whole or in part) and BKO, including officers with Kiwanis Magazine (in whole or in part) and BKO, including cost, effectiveness, etc. .

Assess, with the assistance of the Special Committee on Literature Review, the current value and need for revision of the program literature prepared and the current value and need for revision of the program literature prepared and published by Kiwanis International. Prepare the manual for publication with the assistance of the Special Committee on International Committee Manual. Review Kiwanis' overall training efforts to determine their effectiveness and suggest improved techniques, materials, and resources.

Oversee acceptance of the new building, gathering data to define building operating costs, establishing a building maintenance program and operating costs, establishing a building maintenance program and the future plans for the management of the building.

MEMBER SERVICES

Study and •make appropriate recommendations regarding ways to greatly improve the formation and stabilization of new Kiwanis Clubs (including the extension of the
Revise "Officers With Honors" criteria to bring them more into line with our service emphasis
Consider the development of a policy establishing minimum standards in numbers of clubs and/or numbers of members needed before establishing a District
Develop a system for evaluating the service impact of Clubs, Divisions and Districts
Update new member ortentation programs for Clubs
Review Policies concerning Club meetings and administration to bring them into compliance with current practice (e.g., attendance rules, alcoholic beverages,
Develop a structured plan for using past District officers to support incumbent Lt. Governors in trouble-shooting as a model for Districts to use

First, I want to congratulate those here who have been elected to higher office, as well as those of you who were elected to this high-level body in Minneapolis as a member of the Board of Directors of Kiwanis International. STAFF ORGANIZATION The staff reorganization is now in place and ·a new schedule is attached to this report. Les Atwood has worked long hours and most efficiently coordinating many aspects of the occupancy of our new building.

Minneapolis West Suburban, Minnesota Siparia, Republika Trinidad & Tobago Cedars, Republika Trinidad & Tobago Rapids Area Golden K, Wisconsin. Golden K, Dartmouth, Nova Škotska Golden K Truro, Nova Škotska Harlingen-Road Runners, Texas Greater Orange Park, Florida Kiwanee, Golden K, Illinois Luarens, Iowa. Dearborn Heights, Golden Age, MI DePere Area, Golden K, Wisconsin Dewey Blue Stem, Golden K, OK Eastridge, Rochester, N.Y.

Watertown-Golden K, South Dakota West Chicago-Winfield, Illinois White Rock, British Columbia White Rock, Dallas, Texas.

KIWANIS INTERNATIONAL EXECUTIVE COMMITTEE CONFERENCE CALL - CHICAGO, ILLINOIS

William Kleindorfer International Secretary

The committee carefully reviewed the revised BKO and approved the new Kiplinger-style format and the addition of the President's message. The committee considered the Kiwanis International Foundation's informal request to transfer all aspects of Kiwanis International's Connelly Medal program management to the Foundation. After much discussion, the committee tasked staff with creating a complete public relations program for the organization.

The various education agendas and appropriate supporting materials will be considered by the committee and the agenda for the training conference for governors-elect will be finalized at the January meeting. The committee believes that the major Materials Workbook should be redeployed as a reference work and distributed at the March conference. This will also be studied by both the committee and staff, and a preliminary report will be issued at the January meeting.

The committee recommends that the President of Kiwanis International be granted the privilege of presenting Presidential Medals of Honor to those Governors whom he deems truly superior. The committee discussed the need for the warning request form (Exhibit D.) to be used by the lieutenant governors in the interim periods between their quarterly reports. The committee recommends that the Kiwanis Alert Request Form (Exhibit D) be accepted and that a sufficient quantity be printed for distribution to the Lieutenant Governors.

The committee believes this is not ready for action at this time and will be presented at the January meeting. The committee recommends that the charters of the 66 clubs listed in Appendix E of this report be revoked. The committee agreed that the KIAR program will soon evolve into one of our best growth tools.

The committee recommends that Kiwanis International be represented on the special committee for Kiwanis relations. The committee encourages all Council members to review the research that will be provided to them.

KIWANIS ALERT REQUEST

KIWANIS INTERNATIONAL

KIWANIS INTERNATIONAL 101 East Erie Street

Please let us have the above documents by September 30, 1982 so that we can proceed with the necessary adjustments during the current fiscal year. 1982 expenses Gouvernor-Elect Conference, this was to be paid by KI according to your telex of January 6, 1982, 11 regardless of what expenses KI paid" (Exhibit 4). Because of this and in the interest of proper accounting procedures, let us therefore remove the item "supplies" from our new statement 1980/81, which will be adjusted as soon as we have the information and documents mentioned under (c).

KIWANIS INTERNATIONAL-EUROPE

The Committee recommends that Article X, Section 5 of the KI-E Bylaws, as contained in Appendix A, be adopted. A motion was made and seconded that Article X, Section 1 of the KI-E Bylaws, as adopted by the KI- Eon May 29, 1981 and is contained in Annex A of the report, approve.·. The committee has reviewed the amendments to the constitution and bylaws of Kiwanis International-Europe adopted at its 1982 convention and wishes to provide.

The committee recommends that the Kiwanis International Board of Directors recognize and formally approve the voting procedure for the chief delegates. The committee recommends that the Major Emphasis Program 1983-1984 concentrate on helping the physically and mentally handicapped. The committee then reviewed the resolutions as passed by the convention's House of Delegates and found them to be in good standing.

The committee then reviewed the amendments to the Key Club International Constitution and Bylaws as approved by the House of Delegates at the 39th Annual Convention. The committee recommends that the amendments to Key Club International's constitution and bylaws as attached in Appendix D be approved. The committee then reviewed several changes the Key Club Board voted to make to their board policies.

The committee recommends that the proposed amendment to Key Club Board Policy #2 be not approved but returned to the Key Club Board for further consideration. The committee received reports on the travel of Key Club International's board since their election in July and determined that the travel was consistent with that of Kiwanis. The committee then reviewed a report from the Key Club administrator regarding the PR needs for Key Club International.

The Committee recommends that the International Board of Trustees of Kiwanis approve the deletion of Article VI, Sections 4, 5 and 6, with the understanding that the International Board of Kiwanis. The Committee recommends that Article V, Section 9, Part B, and Article V, Section 8, Part B be approved as adopted.

MARK ARTHUR, JR

DONOVAN JACKSON GENER. OVERHOLT

The Committee reviewed the proposed Circle K budget for 1982-1983 (Section 14) and found it to be in order and voted to accept the proposed.

ARTICLE X - NONINATI0N OF EUROPEAN REPRESENTATIVE TO THE INTERNATIONAL BOARD Section 1 (Second Paragraph)

RESOLUTIONS

BECAUSE the speakers at the 39th Annual Convention had truly inspiring messages for the Key Club. In the event of the inability of the president to perform his duties, the board of directors appoints one of the vice presidents to perform the duties and has the same powers as the president. Exceptions to this policy will be handled by the Key Club Executive Committee.

At this time the Governor and the Administrator of the sold districts will be notified of the officer concerned. The official vote for action at the end of the fifteen (15) day review period will require a 2/31s vote of the entire membership of the International Board of Trustees. In the event that the board member concerned is the International President, one of the Vice-Presidents will preside over the Board of Trustees and the Executive Committee until the issue takes place.

Secretary: The Secretary attends this organization's annual convention and board meetings; records the minutes of all official meetings of the committee and the House of Delegates; Elections of the president, vice-presidents and secretary are held separately and with separate ballots. First, the presidential election is completed and the results are announced to the House of Delegates.

Secretary: The Secretary participates in the annual convention of this organization as well as in the meetings of the Board of Officers; shall record the minutes of all official meetings of the Board and the House of Delegates. The election of the President, Vice President and Secretary will be done separately and using separate ballots. The election of the President will be completed first and the results will be announced to the House of Delegates.

The House of Delegates will then proceed with the election of the Secretary and the results announced to that body. It is the belief of the Finance Committee and the Treasury that there will be a balanced budget when all data for 1981-82 is received and recorded. The balance of the fee will be invested to secure future years' obligations for that membership.

For the expertise, integrity and determination that led to the successful completion of the construction of the Kiwanis International World Headquarters building on schedule.