4. A Council may become a separate division of the district or may be made part of an existing division.
5. The overseas club will have all obligations to the dis- tricts as any other club, except that during the first year period it will not have to pay dues to the district.
6. This program will not preclude the eventual organization of a separate district in the attached area when the K. I. Board decides that growth so warrants.
To inaugurate this new program the Committee makes the following recommenda- tion to the K.I. Board of Trustees:
Recommendation #1: The Committee recommends that a program to allow non-districted clubs and councils to become attached to existing districts be established based on the six principles given in this report.
PROMOTION OF PROGRAMS
In order to atcomplish their aims, the International Relations Committees will have to maintain frequent communication with all areas. Therefore, the
Committee proposes the publication on the regular basis of a newsletter, which will be sent to all non-districted club presidents and secretaries, council
leadership, District International Relations Committee Chairmen, international committee chairmen, and K.I. Board members. The Committee suggests this bulletin be published initially in English, French, and Spanish. It also suggests that the Director of Extension Services act as its editor.
The Committee hopes that if the Board of Trustees approves, ample opportunity be given for explaining and promoting the "attachment" program to the 1979-80 governors-elect, upon whose acceptance the program so heavily depends •
. Respectfully submitted
ALBERTO ANDR.ADE-MA-~IN
KURT-KONRAD HUBER, }1.D.
Exhibit f/9
REPORT OF THE BOARD COMMITTEE ON KEY CLUBS TO THE MEETING OF THE
INTERNATIONAL BOARD OF TRUSTEES MAY 5-8, 1979
Date of Meeting: May 5, 1979 Place of Meeting: General Office
Present: Members - Albert L. Cox, John T. Roberts Chairman - Mark A. Smith, Jr.
Staff Members - R. P. "Reg" Merridew, William H. Jepson, Robert P.
Kavanagh, James P. "Pete" Tinsley, Gary R. McCord
REPORT ON FEBRUARY KEY CLUB INTERNATIONAL BOARD MEETING
The chairman reported on his attendance at the recent Key Club International Board Meeting held here in Chicago. He noted that the Key Club Board was an extremely well motivated group. They had made several decisions that he consi- dered were tremendously unselfish which would prove to be beneficial to the Key Club organization. He also reported that Douglas D. Barone of Boca Raton, Florida had been selected to fill the vacancy on the Board. Douglas had melded well into the grouo and had contributed £reatlv to the rneetine. He commended President Billy and his Board for their excellent work.
ITEMS ARISING OUT OF THE KEY CLUB INTERNATIONAL BOARD MEETING
The Committee then reviewed th,~ tentative budget for the 36th Annual Key Club International Convention and found it to be in good order.
Recommendation Ill:
The Committee recommends that the budget for the 1979 Key Club International Convention (attached Exhibit A) be approved.
I move recommendation Ill be adopted.
(adopted)
The Committee then reviewed the one amendment to be presented to the House of Delegates at the 36th Annual Key Club International Convention. This amendment would raise the minimum charter membership from 10 t·o 15. The Committee noted
that this same amendment had been presented in previous years and urged. that the Key Club Board work diligently to see to it that the delegates in attendance
understand the amendment totally and the importance it has as far as the stability of future new Key Clubs ts concerned.
The Committee reviewed the dates for the 1979-80 Key Club International Board Meetings, Key Club Week and K-Family Weekend and found them to be satisfactory.
Recommendation #2:
The Committee recommends that the following dates be approved:
1. Post Convention Training Conference and Board Meeting - J.uly 12-15, 1979
2. Valley Forge Board Meeting - August 29-31, 1979 3. Winter'Board Meeting - February 9-11, 1980 4. K-Family Weekend - Any weekend in February 1980 5. Key Club Week - November 11-17, 1979
.
I move recommendation #2 be adopted.
(adopted)
REVIEW OF WORKING PAPER ON SPONSORED YOUTH
The Committee then reviewed the Working Paper on Sponsored Youth that is provided each year to International Key Club Committee members and found it to be generally in good order. Staff was requested to revise it in those areas using titles that are no longer in use.
IMPLEMENTATION OF OVERSEAS KEY CLUBS
It was felt that no action could be taken on this area until the September Board Meeting after reports are received from Board Counsellors on the status of Key Clubs in these various areas around the world where non-affiliated Key Clubs presently exist.
REVIEW OF KEY CLUB INTERNATIONAL BOARD TRAVEL
The Committee reviewed reports on the travel of the Key Club International Board since January and found the travel to conform to present Board Policies.
KEY CLUB RESERVE FUND - REVIEW OF KEY CLUB BUDGET
The Committee then reviewed a Schedule of Surpluses (deficits) for the Key Club Department for the past 12 years and then reviewed in detail the proposed 1979-80 Budget for the Key Club Department. The Committee particularly reviewed the subsidy that Kiwanis International has been cuntributing to this department over the past several years. In its study the Committee was unable to ascertain any set pattern or formula for determining the proper acount of this subsidy. each year. It was the opinion of the Committee that there should be a firm and logical basis for any such subsidy. The Committee felt that those portions of the budget relating to staff salaries and the expenses involved in supporting the functioning of the department ie Bureau of Accounts and Office Management, were proper func- tions to be covered each year by the subsidy from Kiwanis International.
3
Recommendation #3:
The Committee recommends that the Kiwanis International subsidy to the Key Club Department each year cover the following areas of the Key Club. Depart- ment Budget:
15-100 - Salaries of Staff -101 - Salaries, Non-Staff
-102 - Overtime, Temporary Help and Employment Fees -290 - Allocation of Expenses
I move recommendation #3 be adopted.
(adopted)
Respectfully submitted:
Albert L. Cox John T. Roberts
Mark A. Smith, Jr., Chairman
Income:
TENTATIVE BUJX;ET
KEY CLUB INTERNATIOR.\L CONVENTION WASHINGTON,
D,C.
July 8-11, 1979
Registration (2300 X $32.00)
Expenses:
15-153 - 1. Kickoff Brunch (2300@ $6.90) 2. Farewell Luncheon (2200 @ $10.00) 3, Board Luncheon (Sat.; July 7 - .- ·
25@ $10.00)
4.
Board Dinner (Wed> July 11 -50@ $10.00
5. Awards (Tophies> Plaques, Certificates, Bonds) 6. Program Materials (Slides, etc,)
7. Entertainment (Fees & expenses)
8. Staff Expenses (Airfare, Hotel, etc.) 9. Fonns and Badges
10, Printed Program
11. Hotel Charges (Spotlights, operators, microphones, duplicating charges,
damage charges) 12. Postage and Express
13. Theme and Objectives (booklets & buttons) 14. Office Supplies
15. Telephone and Telegraph
16. Host Expenses (flowers, Host Chairman's postage & other expenses)
17. Overtime and Temporary Help
18. Receptions (Governors> Board, Guests & Adults) 19. Speakers (Fees & Expenses}