RECOMMENDATIONS I. DISTINGISHED KIWANIAN AWARD

FIN.aL BEPOBT

1978-79 COMMITTEE ON ADMINISTR.aTION

KIWANIS INTERNATIONAL

Field Service Representative).

2. To be the sponsor of at least five (5) new members

to his home club, such new members must still be Kiwanians at the time the award 1s certified completed.

3. To be the initiator and the K1wanian giving the most man hours for a NEW Club Board approved project requiring at least fifty (50) man hours which can be properly reported as a Ma.Jor Emphasis, Citizenship Service, Youth Service or

Sponsored Youth project, and 1s so reported in his Club's Monthly Report upon successful completiono.

(A suggestion was made that an appropriate belt buckle

be designed for recipients, rather than a lapel pin or tie tack).

- ^{... - ..}

The following recommendations were referred to other Board Committees of consideration:

II. MEMBERSHIP DiVELOPMENT AND EDUCATION

A. That a "Personal" letter over the signature of the International President be sent to each new

Kiwanis Member.

Bo That every issue of the Kiwanis Marua,zine contain an International President's message or column.

Co That one additional copy be added to the "New Member Add Form", marked for transmittal to the District 0ff1ceo

III. TRaINING OF GOVERNORS.ELECT AND NEW CLUB OFFICERS

Ao That in the education of Governors-elect greater emphasis be placed upon the importance of the

Governor's Official Visit to the division, including the utilization of an effective meeting with club leadership and suggestions of ways to communicate at the luncheon or dinner function those matters

that are pertinent to the division.

5. That the .~wanis Magazine have a series of articles on the duties of a club president, lieutenant

governor and district governoro

c. ^That there be a forum for club vice prestdents at

the K1wan1s International Convention.

That an appropriate banner patch be awarded to the clubs

tl:la.t

reactivate a non-meeting club, that the report of the Field Service Department on "New Club Building• include recognition of such reactivationst and that such reactivation be considered the equiva-

lent to buildir..g a new club in the Distingished Awards Program.

V. NEW CLUB BUILDING ENTRANCE FEE

That the entrance fee into a new club be increased to $15.00.

The only "grass roots" proposal to come to the

Committee came from the Kiwanis Club of Richland, Washington, the author of which has pursued this matter with determina- tion since August 1976 amounting to better language for a portion of the Standard Club Bylaws, the proposal is

lengthy so it is merely referred to here, the body of which the Committee has put into Gerald w. ^{Deas' hands:}

VI. PROPOSED AMENDMENT, STANDARD CLUB BYLAWS

Proposed amendment to Articles VIII and IX in re Committees and Duties of Standing Committees. It 1s recommended that this proposal be reviewed by the appropriate Board Committee

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VII. MEMBER ATTITUDE SURVEY

A six (6) page survey was developed by J. Donovan Jackson which may have an impact on training

programs at all levels of Kiwanis, a copy of which has been put into Gerald w. Deas' hands. It is recommended that this survey be reviewed by the- appropriate Board Committee

and

Staff Member(s).

VIII. REJECTED IDEAS

Your Committee has put a list of the

¹¹

unrec0mmendedu ideas that came before it into Gerald w. Deas' hands, and recommends that a file be created for such and that they be reviewed from time to time 1n the hope that within them is the seed for a useful idea, and the future Committees on Administration be encouraged to review such and add their own list of

¹¹

rejeetsn to the fileo

(J)

Respectfully submitted, AB.THUR H. RENIER, JR.

1978-79 ^Chairman

Committee on Administration

Exhibit B

1978-79

MINUTES OF THE

MEEI'IN:;

OF THE INTERNATIONi\L m1MITIEE ON ACHIEVEMENT CHICAGO, IILINOIS

March 16-17-18, 1979

'Ihe 1979 meeting of the International Ccmnittee on Achieverrent convened on Friday evening, March 16, at approximately 9:00 p.m., Room 1504 of the Sheraton Plaza Hotel. Present were: Chairman Neil R. Gerhart, R. Troy Holconibe, W. Donald

Goodfellow, and Gaylord Mills. Absent from the Conmittee Meeting was A. W. "Andy"

Waters.

Also present for the meeting were Staff representatives G. W. "Jerry" Deas and William A. Brown.

Chainnan Neil and the Corrmi..ttee reviewed the agenda to be covered on Saturday and Sunday and agreed on procedures for final grading to select the International Annual Cltili Report Honor Clubs and Honorable Mention winners. 'Ihe Conmittee also

reviewed and accepted

the

District Administrative Achievement winners, which is attached to the minutes as an exhibit.

'Ihe Corrmi.ttee then discussed a proposal by R. Troy Holcombe to send the seven point grading plan in the District Administrative Achievement Progran in suffi- cient quantity to the districts for distribution to the Lieutenant Governors and to the club Presidents. After further discussion, it was recomnended by the com- mittee that the seven point program be sent to the Districts in sufficient quan-

tities for the club Presidents andothers concerned with the program within the district.

Concerning the district administrative program, discussion followed on the points spread in the awarding of the administrative excellence awards to the district.

After much discussion, it was decided that a Blue Ribbon corrmi.ttee composed of the 1979-80 International Conmittee on Achieverrent be directed to study the point spread and the weight distribution and recomnend that stronger consideration be given to leadership training, in the discrict administrative excellence award.

The Friday evening session adjourned at 10:30 p.m.

The Second session of the corrmittee began at 8: 30 a.m., March 17, in the Past Presidents room of the General Office.

The Coomittee first considered the grading and selection of the Single Service Winners from the 34 districts participating in the Annual Reports Program this year. 'Ihe conmittee then selected the Honor Clubs and the Honorable Mention Clubs for Single Service and then in the afternoon selected the Honor Clubs and Honorable Mention Clubs for Multiple Club Service, in the Diaimnd, Ruby, Emerald and Coral Sections. It was agreed to continue the procedure of

naming

three Honor Clubs and Honorable Mention Clubs in each category and Section. It was also

agreed to follow past procedures by listing each of the Honor Clubs and Honorable 1-'Jention Clubs in alphabetic.al order by club name and that this procedure be read

and followed when presenting awards at the Toronto Convention.

'Ihe Honor Clubs and Honorable Mention Clubs in each category and section in alpha-

betical order by club name, are attached as exhibit 2. During the Conmittee

meeting in the morning the conmittee also discussed their responsibilities for the remainder of the administrative year and with the 1979-80 Conmittee Chainnan., R. Troy Holconi:,e, it was decided to do the following:

1.

The 1978-79 Chainnan of the Comnittee on Achieverrent will write to each District Governor to ask them to include the 1978-79 Armual Club Report on the agenda of their last 1978-79 Board of Trustees meeting.

2. 'Ihe 1979-80 Chairman of b.~e Comnittee on Achieverrent will write to each Governor-elect and ask that the Annual Club Report be on the agenda for the District Training Conferences.

3. . Each Comni.ttee Member would write congratulatory letters to the winners of the Anrrual Club Report awards in their zone. The

letters to be personalized, by reference being made to the specific project or projects, as stated in the Armual Club Report.

The

Corrmittee felt strongly that additional training

in

the specifics of the .Annual Club Report, its purposes and :importance, is needed on all leadership

levels of Kiwanis in order to improve reporting and increase the number of clubs whic."li. submit reports by the deadline date for grading eligibility.

Further discussion continued, concem.i.ng the idea of Armual Club Reports being submitted to the District with only Part l, and not Part II. 'Ihe Corrmittee felt that a questionnaire could be developed that ·would ask the districts to submit to the General Office the nunber of Part II, that were graded in their district

in

the Armual Club Report. The purpose of this discussion was the feeling of sorre members of the Corrmittee .that Kiwanis Clubs who have per- fonned signifiCBnt service

do

not in all cases report this

in

the Part II section and compete for the Armual Club Report awards.

The Corrmittee adjourned for lunch at 1:30 p.m.

'Ihe Third Session of the Corrmittee began at 3:00 p.m.

The Comnittee directed the Staff to establish the presentation of the awards, as was done

in

previous years, at the Toronto Convention.

'Ihe Corrmittee agreed that presentation of awards at an Awards Luncheon, along with a listing of the Awards Winners in the Convention program, and appropriate display at the Achievement Booth, listing award winners, would give significant recognition to the winners.

Each-International Conmitteeman was asked to man the Club Clinic Booth on Achieve- ment at the Toronto International Convention. Manbers of the 1979-80

International Conmittee onAchieverrent and representatives from the districts who will be attending

the

International Convention will be asked to assist.

'Ihe following notion was adopted by the ccmnittee rnenbers without the consideration

of

the

International Chainnan on Achieverrent. 'Ihe Conmittee adopted the motion

thanking

the 1978-79 Conmittee Chainnan on Achieverrent, Neil R. Gerhart, for his

valuable contribution to

the

meeting and t."li.ey re-en:phasized their feeling of the

leadership t.hat was exhibited by their chairman this last year.

3

'Ihe Conmi.ttee Chairman on Achievement, Neil R. Gerhart, expressed a prof01..md feeling of thanks from the Conntl.ttee corrmending Staffman, William A. Brown for his valuable assistance in the transition to the Staffrnan, G. W. "Jerry" Deas, working with the

Conmi.

ttee on Achieveirent. Chairman Neil also e..~ressed

I

on behalf of the Cornnittee his profotmd

thanks

to Staffman

G. W.

"Jerry" Deas for

the work put on by Staff to prepare for the meeting of the International Conmi.ttee on Achievement.

Chainnan Gerhart closed the rne.eting thanking all the corrmittee members and the staff representative for their contributions thus far and for a rrost productive Corrmi.ttee meeting, and all present pledged to continue in their efforts through- out the remainder of the year. 'Ihe final session adjourned on Saturday, March 17, at 6:00 p.m.

RECOMMENDATION TO THE INTERNATIONAL BOARD OF TRUSTEES