PT. MUTUAGUNG LESTARI
Verification 25 September 2020
The company shows evidence of improvement in the form of:
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Garuda Mas Jaya dated March 17, 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws/
regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years),
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 003 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Welly Jaya Sumber Priangan Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of Guarantee paragraph 6 which reads " If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receive wages in accordance with the provisions of the UMK or UMP and do not employ workers are under age (under 18 years), do not practice forced labor and do not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 002 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and Koperasi Sejahtera Mandiri Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years), no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Mora Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 Guarantee paragraph 6 which reads "If required by Applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and registered in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ underage workers (under 18 years of age), there is no forced labor practice and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Minutes of socialization of tracebility, sustainability police and the Company's Code of Conduct to Mandiri farmers on July 11, 2020 attended by 6 participant representatives, some of the materials presented such as land legality, environmental management and others (attendance list, socialization material and photos of activities attached)
Supplier distribution map (3rd party that has included Koperasi Sejahtera Mandiri points and their geolocation)
Legality of CV Welly Jaya: Company Registration Certificate (1405341 000395) from the Office of Investment and One Stop Services of Ketapang Regency. Trading Business License (SIUP) number: 503 / 103.SIUP / Small / 2017, NPWP, and SKT of land used for plantation areas.
Legality of CV Garuda Mas Jaya: Business Identification Number (NIB) 8120000931304 dated 10 September 2018. SHM list for the management area of CV Garuda Mas Jaya. Example of SHM for an area used as a plantation area.
Legality of Koperasi Sejahtera Mandiri: Permit for Business Place number: 503/481 / SITU / KOP / 2014.
Trading Business License number: 503/585 / SIUP / Small / 2014, Registration Certificate of Cooperative Companies number 140520100250 dated September 16, 2019. Deed of Cooperative Establishment, Ratification of Deed of Establishment of Independent Plantation Cooperative, Examples of SHM for areas used as plantation areas.
Minutes of training for assisted farmer groups held on 11-16 December 2019 with materials covering pest management, fruit traceability, plant diseases, handling of weeds and pests, and assistance to farmer groups to fulfill the documents required in implementing RSPO.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
Based on the root cause analysis, corrections, corrective actions and evidence of corrections which show that the non-conformity is declared fulfilled, the records will be re-verified during the surveillance activities.
Verified by : Bayu Yogatama
NCR No. : 2019.13 Issued by : Bayu Yogatama
Date Issued : 13 December 2019 Time Limit : ASA-1
NC Grade : Non Critical Date of Closing : 25 September 2020 Standard Ref. &
Requirement
: 5.2.1
The unit of certification consults with interested smallholders (irrespective of type) including women or other partners in their supply base to assess their needs for support to improve their livelihoods and their interest in RSPO certification.
Evidence observed (filled by auditor):
Based on the document review, the following facts are known: The company has FFB buying and selling cooperation for example Letter of agreement between Sumber Usaha Sejahtera cooperative and BTJM (SPK No. 002 / SPK- LSM / II / 2019).
Non-Conformance Description (filled by auditor):
The company has not been able to produce documentation of consultation activities with interested farmers (regardless of farmer type), including women, or other partners in its supply base to assess their need for support to improve their livelihoods and their interest in pursuing RSPO certification.
Root Cause Analysis (filled by organization audited):
Lack of coordination between the Management of PT. LSM (BTJM Unit) with Smallholders Specialists in the Head Office regarding the provision of recorded evidence of socialization / consultation with Cooperative Administrators (Independent Farmers) as FFB suppliers at BTJM.
Correction (filled by organization audited):
1. Providing a work agreement for External FFB Suppliers, where the clause in the work agreement stipulates the requirements that are indicated in:
- RSPO Certification Systems for Principles & Criteria, June 2017, element 4.4.6.
- RSPO P&C 2018, indicator 5.2.2
- Aspects of Labor Law & HSE requirements.
2. Provide proof of recording:
Farmers Development Program for West Kalimantan Dissemination of FFB Traceability requirements to External FFB Suppliers of BTJM Unit (contained in the work agreement in Article 7, points 5, 6, 7, 8 & 9) as well as socialization of FFB traceability, BGA Sustainability, Company Code of Conduct through door to door to External FFB Suppliers.
Corrective Action (filled by organization audited):
Internal audit and management review regularly
Assessor Evaluation and Conclusion (filled by auditor):
Verification 25 September 2020
The company shows evidence of improvement in the form of:
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Garuda Mas Jaya dated March 17, 2020. The agreement letter includes several points relating to the laws and
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years), no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 003 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Welly Jaya Sumber Priangan Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of Guarantee paragraph 6 which reads " If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receive wages in accordance with the provisions of the UMK or UMP and do not employ workers are under age (under 18 years), do not practice forced labor and do not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 002 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and Koperasi Sejahtera Mandiri Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years), no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Mora Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 Guarantee paragraph 6 which reads "If required by Applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and registered in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ underage workers (under 18 years of age), there is no forced labor practice and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Minutes of socialization of tracebility, sustainability police and the Company's Code of Conduct to Mandiri farmers on July 11, 2020 attended by 6 participant representatives, some of the materials presented such as land legality, environmental management and others (attendance list, socialization material and photos of activities attached)
Supplier distribution map (3rd party that has included Koperasi Sejahtera Mandiri points and their geolocation)
Legality of CV Welly Jaya: Company Registration Certificate (1405341 000395) from the Office of Investment and One Stop Services of Ketapang Regency. Trading Business License (SIUP) number: 503 / 103.SIUP / Small / 2017, NPWP, and SKT of land used for plantation areas.
Legality of CV Garuda Mas Jaya: Business Identification Number (NIB) 8120000931304 dated 10 September 2018. SHM list for the management area of CV Garuda Mas Jaya. Example of SHM for an area used as a plantation area.
Legality of Koperasi Sejahtera Mandiri: Permit for Business Place number: 503/481 / SITU / KOP / 2014.
Trading Business License number: 503/585 / SIUP / Small / 2014, Registration Certificate of Cooperative Companies number 140520100250 dated September 16, 2019. Deed of Cooperative Establishment, Ratification of Deed of Establishment of Independent Plantation Cooperative, Examples of SHM for areas used as plantation areas.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
Minutes of training for assisted farmer groups held on 11-16 December 2019 with materials covering pest management, fruit traceability, plant diseases, handling of weeds and pests, and assistance to farmer groups to fulfill the documents required in implementing RSPO.
Based on the root cause analysis, corrections, corrective actions and evidence of corrections which show that the non-conformity is declared fulfilled, the records will be re-verified during the surveillance activities.
Verified by :
NCR No. : 2019.14 Issued by : Bayu Yogatama
Date Issued : 13 December 2019 Time Limit : ASA-1
NC Grade : Non Critical Date of Closing : 25 September 2020 Standard Ref. &
Requirement
: 5.2.2
The unit of certification develops and implements livelihood improvement programmes, including at least capacity building to enhance productivity, quality, organisational and managerial competencies, and specific elements of RSPO certification (includingthe RSPO Standard for Independent Smallholder).
Evidence observed (filled by auditor):
Based on the document review, the following facts are known: The company has FFB buying and selling cooperation for example Letter of agreement between Sumber Usaha Sejahtera cooperative and BTJM (SPK No. 002 / SPK- LSM / II / 2019)
Non-Conformance Description (filled by auditor):
The company has not been able to show documentation of the implementation of programs to improve livelihood standards, including at least increased capacity to increase productivity, quality, organizational and managerial skills, and certain elements of RSPO certification (including the RSPO Standard for Independent Smallholders).
Root Cause Analysis (filled by organization audited):
Lack of coordination between the Management of PT. LSM (BTJM Unit) with Smallholders Specialists in the Head Office regarding the provision of recorded evidence of socialization / consultation with Cooperative Administrators (Independent Farmers) as FFB suppliers at BTJM.
Correction (filled by organization audited):
1. Providing a work agreement for External FFB Suppliers, where the clause in the work agreement stipulates the requirements that are indicated in:
- RSPO Certification Systems for Principles & Criteria, June 2017, element 4.4.6.
- RSPO P&C 2018, indicator 5.2.2
- Aspects of Labor Law & HSE requirements.
2. Provide proof of recording:
Farmers Development Program for West Kalimantan Dissemination of FFB Traceability requirements to External FFB Suppliers of BTJM Unit (contained in the work agreement in Article 7, points 5, 6, 7, 8 & 9) as well as socialization of FFB traceability, BGA Sustainability, Company Code of Conduct through door to door to External FFB Suppliers.
Corrective Action (filled by organization audited):
Internal audit and management review regularly
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT Assessor Evaluation and Conclusion (filled by auditor):
Verification 25 September 2020
The company shows evidence of improvement in the form of:
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Garuda Mas Jaya dated March 17, 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years), no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 003 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Welly Jaya Sumber Priangan Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of Guarantee paragraph 6 which reads " If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receive wages in accordance with the provisions of the UMK or UMP and do not employ workers are under age (under 18 years), do not practice forced labor and do not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 002 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and Koperasi Sejahtera Mandiri Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 of the Guarantee paragraph 6 which reads "If required by applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and recorded in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ workers under age (under 18 years), no forced labor practices and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Letter of agreement No. 001 / SPKL / BTJM-TBS / I / 2020 between PT Ladang Sawit Mas and CV Mora Jaya dated 17 March 2020. The agreement letter includes several points relating to the laws and regulations listed in article 7 Guarantee paragraph 6 which reads "If required by Applicable laws / regulations, the contractor guarantees and is responsible for its workers to be included and registered in health insurance such as BPJS Kesehatan / BPJS Ketenagakerjaan (JKK and JKM), and receives wages in accordance with the provisions of the UMK or UMP and does not employ underage workers (under 18 years of age), there is no forced labor practice and does not employ workers originating from human trafficking as regulated in the prevailing laws and regulations.
Minutes of socialization of tracebility, sustainability police and the Company's Code of Conduct to Mandiri farmers on July 11, 2020 attended by 6 participant representatives, some of the materials presented such as land legality, environmental management and others (attendance list, socialization material and photos of activities attached)
Supplier distribution map (3rd party that has included Koperasi Sejahtera Mandiri points and their geolocation)
Legality of CV Welly Jaya: Company Registration Certificate (1405341 000395) from the Office of Investment and One Stop Services of Ketapang Regency. Trading Business License (SIUP) number: 503 / 103.SIUP / Small / 2017, NPWP, and SKT of land used for plantation areas.
Legality of CV Garuda Mas Jaya: Business Identification Number (NIB) 8120000931304 dated 10 September 2018. SHM list for the management area of CV Garuda Mas Jaya. Example of SHM for an area used as a plantation area.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
Legality of Koperasi Sejahtera Mandiri: Permit for Business Place number: 503/481 / SITU / KOP / 2014.
Trading Business License number: 503/585 / SIUP / Small / 2014, Registration Certificate of Cooperative Companies number 140520100250 dated September 16, 2019. Deed of Cooperative Establishment, Ratification of Deed of Establishment of Independent Plantation Cooperative, Examples of SHM for areas used as plantation areas.
Minutes of training for assisted farmer groups held on 11-16 December 2019 with materials covering pest management, fruit traceability, plant diseases, handling of weeds and pests, and assistance to farmer groups to fulfill the documents required in implementing RSPO.
Based on the root cause analysis, corrections, corrective actions and evidence of corrections which show that the non-conformity is declared fulfilled, the records will be re-verified during the surveillance activities.
Verified by : Bayu Yogatama
NCR No. : 2019.15 Issued by : Bayu Yogatama
Date Issued : 13 December 2019 Time Limit : ASA-1
NC Grade : Non Critical Date of Closing : 24 September 2020 Standard Ref. &
Requirement : 5.2.3
Where applicable, the unit of certification provides support to smallholders to promote legality of FFB production.
Evidence observed (filled by auditor):
Based on the document review, the following facts are known: The company has FFB buying and selling cooperation for example Letter of agreement between Sumber Usaha Sejahtera cooperative and BTJM (SPK No. 002 / SPK- LSM / II / 2019)
Non-Conformance Description (filled by auditor):
The company has not been able to show documentation of the efforts made by the certification unit to farmers to support the legality of FFB production.
Root Cause Analysis (filled by organization audited):
Lack of coordination between the Management of PT. LSM (BTJM Unit) with Smallholders Specialists in the Head Office regarding the provision of recorded evidence of socialization / consultation with Cooperative Administrators (Independent Farmers) as FFB suppliers at BTJM.
Correction (filled by organization audited):
Providing documents / records as support for BTJM Unit External FFB Suppliers related to legality and compliance with the requirements of the RSPO Certification Systems for Principles & Criteria, June 2017, element 4.4.6 (Legal compliance), with documents / records in the form of:
External FFB Supplier work agreement in accordance with the requirements set forth in the 2018 RSPO P&C, indicator 5.2.3
Data base for BTJM Unit Farmers & Map of External Suppliers for BTJM Unit
Report on West Kalimantan Region Farmer Development Program.
Corrective Action (filled by organization audited):
Application of the SOP for FFB Third Party