HEALTH RESERVE WORKFORCE AND EMERGENCY MEDICAL TEAMS (EMTs)
ATTACHMENT 12 Standard Operating Procedure for EMTs Arrival Reports
Standard Operating Procedure Emergency Medical Teams Arrival Report
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SPO Date
establishe d
Established by,
Head of the Health Crisis Center, Ministry of Health Affairs of the Republic of Indonesia
Definition The registration process for ad hoc Emergency Medical Teams (EMTs) arrival (when arriving at disaster-affected areas that result in a health crisis) is intended to connect EMT data into the system, to facilitate mapping and distribution by the local health cluster and sub-cluster of health services, or to the area in need, in accordance with the capacity and technical qualifications of the team.
Purpose The EMT arrival report is needed to manage the distribution, monitor health services provided by EMTs to affected communities, and utilize capacities according to needs. EMTs will make their arrival report at the entry points (airports/ seaports) coordinated by the National Disaster Management Agency and the local health department, or make the report directly to the provincial health department and/ or district/ city health department according to the disaster status.
Policy ● Law of the Republic of Indonesia Number 24/2007 concerning Disaster Management
● Regulations from the relevant parent organization/ institution concerning the formation of EMTs
● Regulations from the National Disaster Management Agency concerning the formation of EMTs
● Regulations from the Health Crisis Center of the Ministry of Health Affairs concerning the formation of EMTs
● Circular Letter from the COVID-19 Task Force Number 22/2021 concerning Domestic Travel Restrictions During the COVID-19 Pandemic
Procedure The EMT arrival report must consider the following:
1. Selection and recruitment processes of team members, including individual arrival reports and credentials in accordance with their professional qualifications;
2. Completion of internal training and post-assignment evaluation;
3. It is also recommended for EMT teams to be integrated with the health contingency plan prepared by the originating provincial/ district/ city health department as part of the sub-national region's minimum service standards;
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Standard Operating Procedure Emergency Medical Teams Arrival Report Document
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4. The arrival report can be completed online using the provided link by the provincial health office and/ or district/ city health office according to the disaster status.
The arrival report during a disaster that is regulated by the Emergency Medical Team (EMT) also includes the activities that will be carried out by the EMT- CC, which are detailed in the following standard operating procedures (SOP):
1. Deployment 2. Quality Assurance 3. Collaboration
0. Deployment team TOR 1. National Health Cluster
2. Activation of EMT-CC and sub-clusters
3. National health cluster and EMT-CC time frame 4. Reception Departure Centre (RDC)
5. Mobilization 6. Demobilization 7. Technical Assistance 8. Composite team
The procedural steps are as follows:
1. Preparation for the mobilization and travel of EMT personnel during the Covid-19 pandemic refers to Circular Letter (SE) Task Force Covid-19 Number 22/2021 regarding Domestic Travel Provisions During the Covid-19 Pandemic.
2. The ad-hoc arrival report of EMTs during the acute phase or when a disaster occurs is carried out on-site at the disaster location to avoid confusion with the arrival report during normal phases, which is carried out at the provincial/ district/ city health office where the EMT team is based.
3. The ad-hoc arrival report of EMTs is carried out starting from their arrival at the RDC at the initial entrance to the disaster area.
4. The RDC then directs them to the health cluster post to continue their arrival report.
5. They must submit the attached EMT arrival report form.
6. The originating institution/ profession/ parent organization must provide the EMT's profile (background, vision, mission, objectives, funding sources, and track record) and TOR to the receiving officer at the health cluster post.
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Standard Operating Procedure Emergency Medical Teams Arrival Report Document
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7. The health cluster post determines the national EMT classification to be targeted (Type 1 (Mobile/Fixed), Type 2, Type 3, or Specialist Cell).
8. The health cluster post, with the assistance of professional organizations in the disaster area, ensures that the qualifications and competencies of the members are in accordance with the relevant national professional standards.
9. They must have adequate health service logistics and team in accordance with the National EMT classification specifications.
0. They must have a written/ digital medical record keeping system that is summarized every day of the assignment.
1. The health post provides identification marks and related forms to the EMT team members who have completed their arrival report and have been verified to perform their duties.
2. The health cluster post provides a support team (described in a separate SOP).
3. EMT teams who cannot pass the technical verification for various reasons must wait for instructions from the health service sub-cluster/
EMT CC to be merged with other health service personnel/ teams to become a composite team (described in a separate SOP).
4. They must have a total recapitulation procedure that is reported periodically to the field commander no later than the last day of the assignment.
5. They must have a handover procedure with the government/ social/
health service institution where they are stationed.
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ATTACHMENT 13