The Sekunyir Factory - PT Indotruba Tengah (Minamas Plantation) has been registered of certified products of RSPO (CSPO and CSPK) with e-trace- UTZ, Member ID: RSPO_ PO1000000321 (will end on 22/11/2017).
Based on PalmTrace data as of 27 September 2017 it is known that from Quota volume of Certificate Product of Sekunyir Factory period 23 Nov 2016 to 27 Sept.. 2017 are: CPO = 23,615 MT and PK 5,248 MT. From the quota is known there are still stocks (Remaining Stock) CPO = 17,765.32 MT and PK 981.85 MT. Based on these data that known any production sold (transaction) of Certified Product for CPO 5,850 MT and PK = 4,266.15 MT.
The Certificate Holder has shown the data related to the Certified Product transaction, which includes the Transaction Time, Buyer's Name and Transaction Volume information, however there is still a difference of 143.88 MT for CPO data that has been transacted (if referring to Palm Trace data up to 27 Sept. 2017, CPO that has been transacted is 5,850 MT, while data from Certificate holder is 5,933.88 MT), while for PK there is difference of 0.05 MT. NCR 2017,07
Certified CPO sold to each buyer period of 23 November 2016 to 27 September 2017:
Month Year Name of Buyer Volume (Ton)
Nov 2016
Dec 2016
Jan 2017
Feb 2017
Mar 2017
Apr 2017
May 2017
Jun 2017
Jul 2017
Aug 2017
Sep 2017
Total
Certified PK sold to each buyer 23 November 2016 to 27 September 2017
Bulan Tahun Nama Pembeli Volume (Ton)
Nov 2016
Dec 2016
Jan 2017
Feb 2017
Mar 2017
Apr 2017
May 2017
Jun 2017
Jul 2017
Aug 2017
Sep 2017
Total
Status: Non Conformity 2017.07 with Major Category D.3 Documented procedures
D.3.1
The site shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a. Complete and up to date procedures covering the implementation of all the elements in these requirements;
b. The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the site
procedures for the implementation of this standard.
a) The Certificate Holder has Procedure of Product Identification and Product Traceability (Number Policy: SCCS/ITH, dated of 31 August 2015.), These procedure was explained several point, consist of all FFB sources and product of certified CPO and PK shall physically separate from another non-certified products thus unique and would be possible to identification until mill and their supply base, quality control of FFB and mill products, product traceability, product dispatch from mill to bulking station (sample taking, truck seal and official report), CPO dispatch to buyers (refer to the contract and Delivery Order), CPO loading to ship (ship verification, the hold of ship shall covered and sealed and official report receipt).
b) Person in charge to ensure the implementation of this requirements, such as:
Factory Manager
- Stores and maintains the entire documents and records of raw materials and supporting material utilization on production process and the quality of end product.
- Performs verification of product, which being sent to buyers, in order to ensure the sent-product is in line with invoice, delivery order, and sales contract and signs minutes of product deliverance.
- Provides sufficient training on supply chain certification to the entire staff who involve in supply chain stage from raw material acceptance to storage to product deliverance to final buyers.
Plantation Sustainable Quality Management (PSQM) Assistant - Ensures the quality of FFB in mill and makes daily recapitulation.
- Conducts monitoring over delivery and loading the palm product
- Conducts the analysis over raw material and product’s quality on the entire production stages.
- Stores, maintains and distributes the analysis result and examines the quality of raw material and product to related agencies.
Assistant/Senior Assistant/ Bulking Manager were in charge on transportation of CPO and PKO product from mill to bulking station.
Production Administration was recorded of FFB received and product dispatch
Based on interview with related staff, comprise of mill manager, administration staff, grading foreman and the weight bridge staff that indicated they was understand Sekunyir Factory only received and processed of certified FFB. All the FFB sources and entry to weight bridge area shall showed the FFB Delivery Note was stamp with RSPO code from estate.
There was also showed the documentation of SCCS Socialization by staff of Plantation Service Quality Management (PSQM) in 22 September 2017. The documentation consist of socialisation material (presentation point), attendant list of participant (17 participant) and picture.
Status: Comply D.3.2
The site shall have documented procedures for receiving and processing certified and non-certified FFBs.
The Sekunyir Factory only received and process the FFB from Certified Product consist of four own estates (Sekunyir and Seruyan Estate). The management of mill was able to describe and demonstrate the FFB receipt and process procedure. The company has had the procedure of the FFB receipt as written on the SOP in document number PMF/SOP. PBR dated June 22nd 2010. Each driver muyan Esust show the FFB Delivery Note from each estate. The FFB letter describes the origin of the FFB and its quantity. For example:
Sekunyir Estate: FFB Delivery Note on Sept. 28th 2017 for FFB sent from Sekunyir Estate. It informs the vehicle police number (KH 8511 GD); the driver name (Sugeng); estimation tonnage (9,100 kg). These ticket has been stamped as RSPO- Certified. The FFB letter informs the Division, FFB letter serial number, vehicle police number, and trip number, hour of its outgoing, harvest date, planting year, section, block, FFB quantity and tonnage.
Seruyan Estate: FFB Delivery Note on Sept. 28th 2017 for FFB sent from Seruyan Estate. It informs the vehicle police number (KH 9657 P); driver name (Supian); estimation tonnage (7,220 kg). The FFB letter informs the afdeling, FFB letter serial number, vehicle police number, and trip number, hour of its outgoing, harvest date, planting year, section, block, FFB
quantity and tonnage.
Status: Comply
D.4 Purchasing and goods in