DRAFT PAPARAN INCEPTION SECTION 2 DED ROAD

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SAMPUL

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OUTLINE

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1. INTRODUCTION 1.1 DEFINITION

a. Project : The Project is Consultant Services for Preparation of Detailed Engineering Design for Road Rehabilitation of Collector Road-C23 network Section 2: Ainaro Urban Road =20 Km.

a. Services : The Services is Detailed Engineering Design of District Section 2: Ainaro Urban Road =20 Km.

a. The Employer : The Employer is the Owner of this Project which is the Ministry of Public Works (MPW) of the Democratic Republic of Timor-Leste.

The counterpart government agency under the MPW is the office of the Directorate General of Public Works (DGPW) and the Directorate of Roads, Bridges and Flood Control (DRBFC).

The Entitle in charge for the Project implementation is Directorate Roads, Bridges and Flood Controls (DRBFC). Within the DRBFC there is a nongovernment firm (the Consultant) responsible for implementation of all necessary activities and actions for successful management and completion of the Project.

a. Management of Activities : The overall Management of Activities is led by a Project Manager appointed by the Employer under the guidance from the Employer and Project Steering Committee (PSC), PSC will consist of the representatives from the MPW, the Agency of National Development (ADN), the Directorate of Roads, Bridges and Flood Control (DRBFC), and the Ministry of Finance (MOF).

a. Consultant : The Consultant is the consulting company which has been determined the winner of the procurement process and who will sign the contract together with the Employer.

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1. INTRODUCTION

1.2 PROJECT BACKROUND

a. The Directorate Roads, Bridges and Flood Controls (DRBFC) is the project supported through Infrastructure fund financed by the Democratic Republic of Timor-Leste. The allocation budget under the Infrastructure Fund for the 2022 fiscal year and the projection for the 2022-2025 periods. The Republic Democratic of Timor-Leste (RDTL) through the Ministry of Finance has made available funds from the Infrastructure Fund (IF) to finance the detailed engineering design services.

b. The implementation of National Transport Strategy is which to set out improved road connectivity to the corridors as the municipal priority where has been completed. The strategy highlights the important role of roads in promoting the country's competitiveness and harmonious development through ensuring that the Municipal road network is connected efficiently to the corridors and existing bottlenecks are eliminated.

c. The key indicator would be the reduction of road user costs after the completion of the works. The road user cost reduction is to be measured by comparing road user costs before and after the road works carried out under the Program.

d. The Consultant shall prepare detailed engineering designs for road rehabilitation of approximately 25.02 kms of Collector road (C23) which would ensure an increase of usability and durability of the project roads, improvement of traffic safety and road user's comfort, incorporation of requirements of local community (social aspect), proper economic justification, and compliance of requirements for environmental protection. To the greatest possible extent the designs will be done under conditions of section limitations and limitations that result from the type of allowed construction and traffic interventions (legal grounds). The identified and recommended rehabilitation will be implemented as separate "build" contracts.

e. The majority of the Detailed Engineering Design will be focused on the road rehabilitation design, considering that the project roads require for widening or other road improvements that would require.

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1. INTRODUCTION 1.3 OBJECTIVE

a. The Consultant shall use The Terms of Reference (TOR) for guidance for the satisfactory and timely completion of the project. The TOR sets out the output, principles, criteria, process and input.

b. The Design Consultant will implement the duties in a professional manner so as to deliver the outputs in accordance with the technical specifications and standards stated in the TOR.

c. The Consultant shall fullfil the objective mentioned on the TOR to provide technical guidance and instructions to interested consulting companies so that they can fulfil the technical specifications in terms of structural and functional aspects.

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1. INTRODUCTION

1.4 GENERAL INFORMATION OF COBTRACT

- Project : Consulting Services for Preparation of Detailed Engineering

Design for Roads,

- Services : Detailed Engineering Design of District Road (C23) started Section 2: Ainaro Urban Road =20 Km.

- Contract Number : RPF/025/MOP-2022 - Contract Amount : US$ 812,545.00

- Project Location : Section 2: Ainaro Urban Road =20 Km.

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1. INTRODUCTION 1.5 SCOPE OF WORKS

• General scope of works :

a. Detailed Engineering Design of Roads b. Planned Period & Traffic Analysis

c. Road Safety Audit of both Preliminary Design and Final Design d. Final Working Drawings

e. Environmental Impact Assessment f. Social Safeguard Requirements g. Bill of Quantities

h. Specifications, Drawings and Bidding Documents Specifications

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1. INTRODUCTION

1.6 DURATION OF SERVICE

The duration of the assignment is 6 (Six) Months from the date of

commencement of services (Notice to Proceed), the assignment is

estimated to commence at November 08

^th

, 2022

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1. INTRODUCTION

1.7 PROJECT LOCATION

Section 2: Ainaro Urban Road = 20 Km

The road segments located on center of Aionaro City. The length of

road link estimated 20 Km.

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1. INTRODUCTION

1.8 RESPONSIBILITIES OF CONSULTAN

a. The Consultant shall perform the design services to the highest standards of professional and ethical competence and integrity.

b. In general, the primary roles and responsibilities of the Consultant will be as follows:

1) The result of design services should fulfil design criteria standards.

2) The result of design services should accommodate the limitations expressed by the Employer including the requirements of this TOR such as in the aspect of payment, work schedule and the quality of building to be designed.

3) The result of design services should fulfil the regulations, standards and technical guidance of design that are generally in effect.

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1. INTRODUCTION

1.9 PRINCIPLES

• The Consultant, in the implementation of his tasks, should take notice of the principles of road as follows:

a. The road should be functional, efficient, attractive but simple.

b. The design should not express an imitative style and luxurious materials, but the ability to sublimate the technical functions and the social functions of the road.

c. The appearance of the road should be designed to express the local culture, history and traditional architecture.

d. The design should consider minimal consumption of energy by applying a concept of Green Space.

e. By the limitations of not disturbing the works activities, the investment cost and the operation and maintenance cost during the life time of the road should be undertaken as low as possible.

f. The design of the road should be made so that the construction works be done in short time and utilized as soon as possible.

g. The road should increase the quality of the environment surroundings.

h. Any design prepared by the Consultant for the Employer under the contract shall belong to and remain the property of the Employer. The Consultant may retain a copy of such document and software and such document shall not be used for other purposes without the expressed written consent of the Employer.

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2. PROJECT AREA OVERVIEW

2. 1 GENERAL OVERVIEW OF AINARO MUNICIPALITY 2.1.1 Geography

• Ainaro is a sub-district of East Timor, of the Ainaro District, which is located in the southwest of the country. This sub district has a population of 59.175 inhabitants (2019) and an area of 869.80 km². Its area consists of the small mountain town of Ainaro, the district's capital, together with the villages of Soro, Maununo, Cassa, Suro Craic, Manutassi, and Mau-Ulo. The city of Ainaro is located 110 km south of Dili, the nation's capital. Geographically, Ainaro Regency is is delimited by :

• Northern part : Ermera and Aileu Municipality

• Southern part : Timor Sea

• Eastern part : Manatuto and Manufahi Municipality

• Western part : Bobonaro and Covalima Municipality

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2. PROJECT AREA OVERVIEW

2. 1 GENERAL OVERVIEW OF AINARO MUNICIPALITY 2.1.2 Topography

Topographical map of Ainaro Municipality (Source : Ainaro in Figure 2019)

The geographical coordinates of Ainaro are -8.992 deg latitude, 125.508 deg longitude, and 2,690 ft elevation.

The topography within 2 miles of Ainaro contains large variations in elevation, with a maximum elevation change of 2,536 feet and an average elevation above sea level of 2,879 feet. Within 10 miles contains large variations in elevation (9,268 feet). Within 50 miles also contains extreme variations in elevation (9,682 feet).

The area within 2 miles of Ainaro is covered by trees (44%), cropland (33%), and grassland (13%), within 10 miles by trees (46%) and cropland (35%), and within 50 miles by water (50%) and trees (21%).

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2. PROJECT AREA OVERVIEW 2.1.3 Hydrology

Average Water Temperature in Ainaro Average Monthly Rainfall in Ainaro

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2. PROJECT AREA OVERVIEW 2.1.3 Climatology

Ainaro weather by month

Average High and Low Temperature in Ainaro

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2. PROJECT AREA OVERVIEW 2.1.4 Transportation

Transportation from the city of Dili to Ainaro can only be accessed by land travel with a distance of 110 km using buses, cars and motorbikes. Means of transportation for the activities of the surrounding community in the city of Ainaro using cars and motorbikes.

the condition of the road to Ainaro is generally very good.

Transportation Route from Dili to Ainaro

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2. PROJECT AREA OVERVIEW

2.2 GENERAL OVERVIEW OF SECTION 2 AINARO URBAN ROAD 2.2.1 Location

Road Segment of Section 2 Ainaro Urban Road

The project location is in downtown of Ainaro.

Generally, the road segment is access to important government offices in Ainaro.

According to the Term of Reference (TOR),

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2. PROJECT AREA OVERVIEW

2.2 GENERAL OVERVIEW OF SECTION 2 AINARO URBAN ROAD 2.2.2 Topography of Road Segment

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2. PROJECT AREA OVERVIEW

2.2 GENERAL OVERVIEW OF SECTION 2 AINARO URBAN ROAD

2.2.3 Existing Strip Map and Road Pavement Condition

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2.2.4 Initial Identification of Critical Point and Proposed Preventation

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2. PROJECT AREA OVERVIEW

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3 APROACHING AND METHODOLOGY

3.1 APROACHING

The approaching taken will be reviewed and will be assessed in terms of planning policies, technical aspects and environmental aspects.

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3 APROACHING AND METHODOLOGY 3.1.1 Aspect of Planning Policies

• The aspects of Planning Policies include :

a. Study of the planning policies and objectives b. Study of environment and spatial planning c. Study on land acquisition

d. Formulation of alternative solutions

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3.1.2 Technical Aspects

•

Technical aspects include : a. Traffic

b. Topographic c. Geometric

d. Geology and Geotechnic e. Road Pavement

f. Hydrology and Drainage

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3 APROACHING AND METHODOLOGY 3.1.3 Environmental and Safety Aspect

i. Chemical Environment

ii. Social, economic and cultural environment

iii. c. Road safety

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3 APROACHING AND METHODOLOGY 3.2 METHODOLOGY

•The methodology of the work that will be carried out by the consultant in carrying out this Technical Planning work is the methodology of the detailed design bridge technical planning work as presented in Figure 28. Flowchart of Road Design Activities with the following main stages:

1) Inception Design 2) Preliminary Design 3) Draft Final Design 4) Final Design

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3 APROACHING AND METHODOLOGY 3.2.1 Preparation

3.2.1.1 Preliminary Work

Preliminary work required to equalize the perception of all members of the Design Team in terms of handling the work being and will be carried out.

a. Furthermore, the Design Team in the preparatory work, among others, carries out activities to:

b. Collect as much initial data as possible,

c. Studying and reviewing existing initial data,

d. Identify problems and constraints that may arise, e. Preparation of detailed work plans / schedule of , f. Prepare survey work equipment,

g. Coordinate with relevant agencies and parties,

h. Prepare standard formats needed to support survey work, data collection and design work.

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3 APROACHING AND METHODOLOGY 3.2.1 Preparation

3.2.1.2 Supporting Data / Secondary Data

• The data requirements for this road engineering planning include the following main data:

a. Data on existing road conditions and situations (if any), b. Topographical data on location,

c. Land investigation data on location,

d. Hydroclimatological data around the site.

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3 APROACHING AND METHODOLOGY

3.2.2 Field Data Collection/Primary Surveys 3.2.2.1 Preliminary Survey

•The data required include the following:

a. Data on existing conditions at the planned road/bridge location, b. Flood, erosion and avalanche data,

c. Available technical data such as horizontal and vertical control points around the location (if any), as a reference for measurement work so that it is in line with the development plan for other activities in the area/near the project area,

d. Data on utilities and public facilities available,

e. Data on utilities and public facilities affected by the project (settlements, substations and electricity poles, clean waterway, gas/oil pipelines, etc.),

f. Data on the price of work units around the work area which are detailed according to the basic price of materials, wages and equipment,

g. Available materials that can determine the type of construction that is efficient, h. Other necessary and important data.

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3 APROACHING AND METHODOLOGY 3.2.2 Field Data Collection/Primary Surveys 3.2.2.2 Topographical Survey

a. Instalation of Bench Marak Pillar b. Methodology

c. Profile and Cross Section

d. Detailed Survey and Alignment Design

Standard Bench Mark Pilar

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3 APROACHING AND METHODOLOGY 3.2.2 Field Data Collection/Primary Surveys 3.2.2.3 Soil Invertigation

a. Surface Geology

b. Deep Booring / Drilling

c. Standart Penetration Test (SPT) d. Soil Samples

e. Test Pit / Borrow Pit

f. Penetration Test (Sondir) g. Hand Booring’

h. Laboratory Testing

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3.2.2 Field Data Collection/Primary Surveys 3.2.2.4 Hydrological Survey

•The scope of work for this hydrological survey includes:

a. Collect maximum daily rainfall data (mm/hr) for at least 10 years in the catchment area or in areas that affect the work location, the data can be obtained from the Meteorology and Geophysics Agency and or related agencies in the nearest city from the project site,

b. Observing tides, to get High Water Level Surface (HWLS)

c. Observing the character of river flow/morphology that may affect the construction and suggestions needed to be considered in planning,

d. Identify existing river protection structures, e. Analyze the catchment area (Catchment Area),

f. Observing terrain conditions in the catchment with respect to shape and slope that will affect flow patterns,

g. Observing land use,

h. Take photos at important locations.

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3 APROACHING AND METHODOLOGY 3.2.2 Field Data Collection/Primary Surveys 3.2.2.5 Traffic Survey

The traffic survey includes the following activities a. Preparation

b. Data Requirements

c. Survey volume vehicle

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3 APROACHING AND METHODOLOGY 3.2.2 Field Data Collection/Primary Surveys 3.2.2.6 Existing Pavement Survey (IRI)

International Roughness Index (IRI) Calculation or surface

unevenness is an unevenness parameter calculated from the

cumulative number of surface ups and downs of the longitudinal profile direction divided by the distance / length of the measured surface as seen in To find out the level of flatness of the road

surface, measurements can be taken, one of which is using the

Roaddroid tool

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3.2.2 Field Data Collection/Primary Surveys 3.2.2.7 Environmental Survey

•Undertake the Simplified Environmental Impact Statement (SEIS) as well the Environmental Management Plan (EMP) and prepare the Reports. The Consultant will address the following issues:

a. Delineate the environmental impacts of construction activities associated with the project;

b. Describe and assess the impacts;

c. Describe feasible mitigation measures for minimizing, eliminating, offsetting unavoidable adverse impacts;

d. Recommend the most appropriate mitigation and/or enhancement measures;

e. During preparation of the technical documents, the Consultant shall completely comply with provisions of the laws, with particular reference to the environmental protection measures and monitoring program;

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3 APROACHING AND METHODOLOGY

3.2.2 Field Data Collection/Primary Surveys 3.2.2.8 Social and Safeguard Survey

•Under this part of the Services, the Consultant shall take into regard the followings:

a. Intensity and flow of pedestrian movement with the analysis of needs and possibilities for constructing footpaths, fencing, footbridges, etc;

b. Necessity for crosswalks and related speed reduction measures and signs;

c. Necessity for relocation of installation, i.e. construction of lighting on certain parts of the section;

d. Necessity for arrangement of accesses to arable land properties with analysis for construction of accesses to the road;

e. Necessity for the relocation or construction of utilities lines;

f. Necessity for improvements to accesses to schools, hospitals, fire stations, etc.;

g. All other details which based on the Consultant's opinion may be of use for local community.

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3 APROACHING AND METHODOLOGY 3.3 DETAILED DESIGN

3.3.1 Road Geometric

3.3.1.1 Design Approach

Road Design Flow Chart

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3 APROACHING AND METHODOLOGY 3.3.1 Road Geometric

3.3.1.1 Design Approach

3.3.1.2 Cross-Section Elements 3.3.1.3 Sight Distances

3.3.1.4 Horizontal Aligment 3.3.1.5 Vertical Aligment

3.3.1.6 Phasing of Horizontal and Vertical Aligment 3.3.1.7 At Grade Junctions/Intersection

3.3.1.8 Safety and Miscellaneous Design Items

3.3.1.9 Pavement Markings

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3 APROACHING AND METHODOLOGY 3.3.2 Flexibel Pavement Desaign

a. Vehicle Axle Equivalent (E)

b. Cumulative Equivalent Standart Axle (CESA)

c. Flexible Pavement Design

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3 APROACHING AND METHODOLOGY 3.3.3 Hydrological Analisys

3.3.3.1 Methodology of Analysis 3.3.3.2 Data Collection

3.3.3.3 Rainfall Data Analysis 3.3.3.4 Design Flood Discharge 3.3.3.5 Water Level Analysis

3.3.3.6 Drainage Design

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3.3.3.6 Drainage Design

Flowchart for the calculation of design discharge and channel discharge

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3 APROACHING AND METHODOLOGY 3.3.3.6 Drainage Design

Flowchart for calculating channel dimensions and channel slope

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3.3.4 Geotechnical Calculations 3.3.4.1 Geotechnical Parameters

3.3.4.2 Excavation Slope Stability Analysis 3.3.4.3 Embankment Stability Analysis

3.3.4.4 Embankment Stability Improvement Method

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3 APROACHING AND METHODOLOGY 3.3.5 Traffic Engineering & Management 3.3.5.1 Traffict Engineering & Management 3.3.5.2 Traffic Savety Engineering

3.3.5.3 Drainage Management Engineering

3.3.5.4 Road Utilities

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3.3.6 Environmental Assesment

For the purpose of this project, the Consultant shall be obliged to prepare a Simplified Environmental Impact Statement (SEIS) which also included the Environmental Management Plan (EMP). During preparation of technical documents, the Consultant shall completely comply with provisions of the laws, with particular reference to the environmental protection measures and monitoring program.

Assesment

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3 APROACHING AND METHODOLOGY

3.3.7 Social and Safeguard Assesment

Given the project context and requirements for improvement of local community position, the Consultant's task shall be to take into regard all road elements and contents along the road that may be of influence on life quality of local community and to benefit the improvement of that quality by his/her design solution within limit of the allowed and possible.

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3.4 PREFERENCE DOCUMENT

Table Reference Documents to be Implemented

NO Documents Used for

1 Terms of Reference for Consulting Services for Preparation of Detailed Engineering Design for Roads:

Section 1: District (Collector, C23) Road, Hatuudu - Ainaro, L = 25.02 Kms.

General

2 Terms of Reference for Consulting Services for Preparation of Detailed Engineering Design for Roads:

Section 2: AINARO URBAN ROAD (20 km)

General

3 Road Geometric Design Standards 2010, RDTL Road Geometric, Intersection, Road

Sign and Marking

4 AASHTO Guide for Design of Pavement Structures 1993, USA Road Pavement

5 Manual Desain Perkerasan (Revisi 2017) No. 02/M/BM/2017 and supplements, Indonesia Road Pavement

6 Bridge Design Manual 1993, USA Bridge

7 SNI 03-3424-1994 Tata Cara Perencanaan Drainase Permukaan Jalan, Indonesia Pd. T-02-2006-B Perencanaan Sistem Drainase Jalan, Indonesia

Road Drainage

8 American Society for Testing and Materials (ASTM) Surveys

9 Timor-Leste Standard Method of Measurement (TL-SMM) 2016, RDTL Cost Estimate

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3 APROACHING AND METHODOLOGY 3.5 DESIGN CRITERIA

No. Parameter Unit Section 1 Section 2 Reference

1 Design Speed

• Road Class - RR1 R2 Road Geometric Design Standards 2010, RDTL

• Location - Rural Urban TOR

• Terrain - Mountainous Flat Initial Survey

• Design Speed Kph 50 30 Road Geometric Design Standards 2010, RDTL

2 Cross Section Parameter

• Lane Width m 3.5 3.5 Road Geometric Design Standards 2010, RDTL

• Marginal Strip Widht m - 0.25 Road Geometric Design Standards 2010, RDTL

• Shoulder Width m 1 1 Road Geometric Design Standards 2010, RDTL

• Median Width m - 2 Road Geometric Design Standards 2010, RDTL

• Pedestrian m - 2.5 TOR

• Lane Normal rossfall % 2.5 2.5 Road Geometric Design Standards 2010, RDTL

• Shoulder Normal Crossfall % 4 4 Road Geometric Design Standards 2010, RDTL

• Vertical Clearance m 5.1 5.1 Road Geometric Design Standards 2010, RDTL

3 Sight Distance

• Stopping Sight Distance m 65 35 Road Geometric Design Standards 2010, RDTL

• Passing Sight Distance m 345 200 Road Geometric Design Standards 2010, RDTL

4 Horizontal Alignment

• Maximum Superelavation % 8 4 Road Geometric Design Standards 2010, RDTL

• Minimum Radii m 73 22 Road Geometric Design Standards 2010, RDTL

• Minimum Radii with normal superlevation m 1200 400 Road Geometric Design Standards 2010, RDTL

• Maximum length of a tangent section km 3 3 Road Geometric Design Standards 2010, RDTL

5 Vertical Alignment

• Maximum Gradiens % 13 6 Road Geometric Design Standards 2010, RDTL

• Critical Length of Gradient above which a Climbing

Lane is required m Required 200 Road Geometric Design Standards 2010, RDTL

• Maximum Desirable Length of Gradient m 400 700 Road Geometric Design Standards 2010, RDTL

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4 WORK PROGRAM AND ORGANIZATION 4.1 WORK PLAN

4.1.1 General

A work plan is a plan for the completion of work in sequence using the best methods, where each work item is related to other work items.

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4 WORK PROGRAM AND ORGANIZATION

4.1 WORK PLAN

4.1.2 Details of Implementation 4.1.2.1 Preperation

• This initial stage includes the following activities:

a) Mobilization

b) Team Coordination

c) Collecting Secondary Data

d) Preparation of Detailed Work Plan / Schedule of Implementattion

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4 WORK PROGRAM AND ORGANIZATION

4.1 WORK PLAN

4.1.2 Details of Implementation 4.1.2.1 Preperation

T1 T2 T4 T8

PREPARATION

T5 T6 T7

T3

PRELIMINARY DESIGN REPORT

INCEPTION DESIGN REPORT DESIGN DRAWING BILL OF QUANTITY AND COST ESTIMATE BIDDING DOCUMENTS

DRAFT FINAL REPORT DISCUSSION AND PRESENTATION

APPROVAL BY EMPLOYER AND MINUTE OF MEETINGS DISCUSSION AND

PRESENTATION

FLOWCHART OF ROAD DESIGN ACTIVITIES :

Section 1: District (Collector, C23) Road, Hatuudu – Ainaro, L = 25.02 Km Section 2: Ainaro Urban Road = 20 Km

DISCUSSION AND PRESENTATION

PRELIMINARY SURVEY PRIMARY SURVEY

DRAFT INCEPTION DESIGN DRAFT PRELIMINARY

DESIGN DRAFT DESIGN DRAFT BILL OF QUANTITIES AND COST ESTIMATE

FINAL DOCUMENTS DETAILED DESIGN

DESIGN CRITERIA AND PREPARATION OF PRIMARY SURVEY

PREPARATION OF DESIGN DRAWING AND TECHNICAL SPECIFICATION

BILL OF QIANTITIES AND COST ESTIMATE ANALYSIS AND CALCULATIONS

- Mobilization - Internal Coordination

- Secondary Data - Preparation of Work Program / Schedule of Implementation

Determination of reference documents -Coordination with

Employeer - Site Visit - Existing Road Conditions

(Inventory) - Existing Bench Mark (BM)

- Identify problems and constraints - Site Documentation - Unit price for wages, materials and equipments

DESIGN CRITERIA AND PRIMARY SURVEY

METHOD

PRIMARY SURVEY PREPARATION AND PLANNING

APPROVED BY EMPLOYER

Study

PREPARATION OF SURVEY EQUIPMENTS AND

FORMS

T4.1 TOPOGRAPHY

T4.2

SOIL INVESTIGATION AND GEOLOGY (INCLUDING QUARRY LOCATION)

T4.3

HYDROLOGY AND HYDRAULICS

T4.4

TRAFFIC AND PAVEMENT

DATA COMPILATION AND ANALYSIS

T5.1 GEOMETRIC

T5.2 PAVEMENT

T5.3 DRAINAGE

T5.4

STRUCTURE OF SMALL BRIDGE AND RETAINING WALL

T5.5ROAD COMPLEMENT (SIGN, MARKING, SAFETY, PEDESTRIAN,

PARKING AREA, ETC)

T5.7 CONSTRUCTION METHOD T5.6

ENVIRONTMENTAL AND LARAP

APPROVED

APPROVED T6.1

DESIGN DRAWING

T6.2TECHNICAL SPECIFICATION

APPROVED

T7.2 LIST OF BILL OF QUANTITY

T7.1 PREPARATION OF BILL OF

QUANTITY

T7.3 UNIT PRICE ANALYSISIS APPROVED

APPROVED

T7.4 COST ESTIMATE

(ENGINEER ESTIMATE)

T8.1 BIDDING DOCUMENTS

T8.2 FINAL REPORT

T8.3 EXECUTIVE SUMMARY

T8.4 CONSTRUCTION METHOD

T8.5 ELECTONIC COPIES

CORRECTION

FINAL REPORT

YES

NO YES

YES

NO

YES

NO

YES NO

SCHEDULE OF IMPLEMENTATION

T4.5ENVIRONMENTAL AND SOCIAL

PRELIMINARY DESIGN

NO

Flowchart of Road Design Activites

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4 WORK PROGRAM AND ORGANIZATION

4.1 WORK PLAN

4.1.2 Details of Implementation 4.1.2.2

Preliminary Survey

4.1.2.3

Preparation of Design Criteria and Primary Survey

4.1.2.4

Primary Survey

4.1.2.5

Analysis and Calculation

4.1.2.6

Drawings and Plans

4.1.2.7

Technical Specifications

4.1.2.8

Bill of Quantities

4.1.2.9

Bidding Documents

Flowchart of Road Design Activites

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4.1 WORK PLAN 4.1.2.10 Report

Schedule Of Implementation (1 of 2)

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4.1

^{WORK PLAN}

4.1.2.10 Report

Schedule Of Implementation (2 of 2)

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4.2 ORGANIZATION STRUCTURE

4.2.1

Organizational Structure of Project

The relationship between the Consultant and the Employer is depicted in the form of a chart as shown in the figure next slide

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4 WORK PROGRAM AND ORGANIZATION

4.2 ORGANIZATION STRUCTURE

4.2.2 Work Implementation Team (Expert and Non Expert)

REMARKS

Board of Management

PT. Yodya Karya (Persero) & Companhia Aria Unipessoal, Lda

CONSULTANT EMPLOYER

DEMOCRATIC REPUBLIC OF TIMOR-LESTE MINISTRY OF PUBLIC WORKS

PROJ ECT STEERING COMMITTEE

Asderito ds C osta Dias C OORDINATION LINE

C OMMAND LINE

NATIONAL STAFFKEY EXPERT (INTERNATIONAL)

ORGANIZATIONAL STRUCTURE OF PROJ ECT

Zaqueu de J . Torrezao

Rac hmat Agung Permadi, S.Sos Ir. Eko Handoyo, M T

Irw an Santosa, ST

Evelito Martins Baptista Antonio C ono M aterial Engineer

SUPPORTING STAFF

Dr. Eng. Hendra Setiaw an, ST, M M

Triono Agung Dumadi, ST, M T Rusdi, ST, M M

Elidio Xavier Arajuo Noemio Nunes da C oncencao

Romano da C ruz Pereira J oel Pascoal da C osta Arajuo

Assistant Surveyor C AD Designer

J oel de jesus Diego de J esus Augusto C ardoso J ose Balzino Bano

Verissimo Nelson Pereira G.

Struc tural Engineer J ulio Miguel Varela

Manuel da C osta

Ir. Wolter Nehru Piri, MT TEA M LEA DER

Quantity/ Cost Engineer Isidaro Agostinho de Lima Adolfo Dias Aparicio Freitas Surveyor Engineer

Domingos da Silva Gadencio J oao da C osta

Social Safeguard Specialist

Road Engineer Susana Rosa De Fatima

Guido Ernesto de Asis

Enviromental Spec ialist Shelya Bernard Gomes

Structural Engineer G eodetic Engineer C ontract/C ost Engineer Pavement /

Highway Engineer Rudi Dw iono, ST

Yusmin, ST

G eotechnical Engineer

G eologist cum Drainage

Organization Structure of Project

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4 WORK PROGRAM AND ORGANIZATION

4.2 ORGANIZATION STRUCTURE 4.2.2.3 Personnels Qualification

4.2.2.3.1 Key Expert

a. Team Leader/Senior Highway Engineer b. Pavement/Highway Engineer

c. Geotechnical Engineer

d. Hydrologist cum Drainage Engineer

e. Structure/Drainage Engineer (1 Person) f. Geodetic Engineer

g. Contract/Cost Engineer h. Environmental Specialist i. Social Safeguard Specialist

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4.2 ORGANIZATION STRUCTURE 4.2.2.3 Personnels Qualification

4.2.2.3.2 National Staff

a. Road Engineer (1 Person)

b. Material Engineer (1 Person) c. Structure Engineer (1 Person) d. Surveyor Engineer (1 Person)

e. Quantity/Cost Engineer (1 Person) f. CAD Designer (1 Person)

g. Assistant Surveyor (4 person)

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4.2 ORGANIZATION STRUCTURE 4.2.2.3 Personnels Qualification

4.2.2.3.3 Additional Technical and Administrative Support Staff

The Design Consultant Company is responsible for ensuring adequate technical support and administrative staff which may include but not limited to Office Manager, Secretary, and Finance Officer, etc.

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5 REPORTING

5.1 GENERAL

In order to complete the entire process of implementing this activity, it will be poured into reports that will be gradually prepared by Consultant.

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5 REPORTING

5.2 FORMAT

• All reports of work are neatly bound and covered. The sizes are as follows:

 A4 format for Reports

 A3 format for Drawings

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5 REPORTING

5.3 TYPES OF REPORT

5.3.1 Inception Design Report

5.3.2 Preliminary Design Report

5.3.3 Draft Final Design Report

5.3.4 Final Design Report

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5 REPORTING

5.4 CONTROL OF PREPARATION OF DOCUMENTS

Preparation of documents for road rehabilitation shall be continually monitored and

controlled by the Employer. The Consultant shall, with the Employer's coordination, cooperate with representatives of financing institutions, and with the Employer's consent shall act in accordance with suggestions and requests result from such review.

• In order to facilitate the process of design review MPW of the concepts of the proposed structures/facilities, the following activities shall be undertaken:

 Presentation to and discussion with MPW (to be involve AON) of Inception Design Report;

 Presentation to and discussion with MPW (to be involve AON) of the Interim Design Report;

 Presentation to and discussion with MPW (to be involve AON) of the Draft Design Report;

 Presentation to and discussion with MPW (to be involve AON) of the Final Design Report.

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6 CLOSING

6.1 CONCLUSION

a. The total road length to be designed is 20km for Section 2 (urban roads) b. The Ainaro Urban road divided to 14 road segments

c. There are already existing roads in Section 2

d. In general, Section 2 is access road to the important administrative office in Ainaro municipality

e. Proposed design speed of Section 2 = 30kph

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6 CLOSING

6.2 SUGGESTION

a. Design criteria need to be approved by the owner

b. Immediately begin primary survey to minimize delays considering it has entered the rainy season in Timor Leste

c. The Consultant immediately prepares a work plan for the primary survey to be discussed with the Employer.

d. The Consultant immediately submitted an application for an entry permit to Timor Leste for the survey equipments